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Home My WebLink AboutJune 21, 2005~"""°""a MEETING AGENDA ~ ~ ~ Arcadia City Council ~ ~ and °' ~' ~'"' Redevelopment Agency \„~„_ ~8em~ TUESDAY, ]UNE 21, 2005 This agenda conlains a summary of each Item of business which the Council may discuss or act on at this meeting. The complete staff report and all other written documentation relating to each item on this agenda are on file in the office of the City Clerk and the reference desk at the Arcadia Public Library and are available for public inspection and review. If you have any questions regarding any matter on the agenda, please call the o~ce of the City Clerk at (626) 574-5455. In compliance wiUi the Americans with Disabilities Act, if you need special assistance to participate in a City Councii meeting, please contact the City Manager's office at (626) 574-5401 at least three (3) business days before the meeting or time when special services are needed. This notificatlon will help City staff in making reasonable arrengements to provide you with aaess to the meeting. 6:00 p.m., City Council Chamber Conference Room ROLL CALL AUDIENCE PARTICIPATION -(5 minutes per person) CLOSED SESSION a. Pursuant to Government Code Section 54957.6 to confer about labor contract negotiations - California Teamsters Public, Professional and Medical Employees' Union 911 (Confdential, Supervisor, Professional antl General Employee Unit and Public Works Employee Unit), Arcadia Police O~cers' Association, Arcadia Firefighters' Association, and unrepresented employees: Department Heads, Division Managers, Supervisors, and Part-time Employees (City Negotlators: William W. Floyd and Tracey Hause). 7:00 p.m. in the Council Chamber INVOCATION PLEDGE Of ALLEGIANCE ROLL CALL SUPPLEMENTAL INFORMATION FROM STAFP REGARDING AGENDA ITEMS MOTION~TO READ ALL ORDINANCES/RESOLUTIONS BY TITLE ONLY AND WAIVE READING IN FULL 1. ~ PUBLIC HEARING - ARCADIA REDEVELOPMENT AGENCY a. Resolution No ARA-215 - A Resolution of the Arcadia Redevelooment Aaencv of the Ciri of Arcadia. California, authorfzing a budaet for fiscal vear 2005-2006 and aoorovina the investment oolicv. Recommendatlon: Adopt PUBLIC HEARING - CIfY COUNCIL b. Resolution No. 6470 - A Resolution of the CiN Council of the City of Arcadia. California. authorizina a budget for fiscai vear 2005-20~6: Resolution No. 6471 - A Resolution of the CiN Council of the Ciry~ of Arcadia. California, outlining a Capital Imnrovement and Equipment Plan for fscal vears 2005- 2006 throuah 2009-2010: and aoorovinq the investment policy. Recommendation: Adopt c. Resolution No 6477 - A Resolutlon of the City Council of the City of Arcadia. California. setting the service rates for the Colledion of Residential Refuse and Recvclables oursuant to sedion 5120.7 of the Arcadia Municipal Code. Recommendation: ~Adopt d. Resolution No 6475 - A Resolution of the City Council of the Citv of Arcadia California establishina processing charges for certain cable/OVS franchise purposes. Recommendation: Adopt e. Ordinance No 2207 - Consideration of Text Amendment No. TA OS-03 addina an administrative review process for Oak Tree encroachment and introduction of Ordinance No 2207 amendina Chapter 7 of Article IX of the Arcadia Municipal Code reaarding the preservation of oak trees. Recom men dati on : I ntrod uction AUDIENCE PARTICIPATION -(5 minutes per person) REPORTS FROM ELECTED OFFICIALS 2. CITY CLERK a. Boards and Commission Vacancies. Recommendation: Appoint members to fill vacancies on the various Boards and Commissions. 3. CONSENT CALENDAR - ARCADIA REDEVELOPMENT AGENCY a. Minutes of the June 7. 2005 Reaular Meetina. Recommendation: Approve b. Resolution No ARA-216 - A Resolution of the Arcadia Redevelooment Aqency of the City of Arcadia, California. amendinq and adootina local quidelines for imolementina the California Environmental Ouality Ad (Public Resources Code Section 21000 et sea.) Recommendation: Adopt CONSENT CALENDAR - CITY COUNCIL c. Minutes of the June 7. 2~05 Reaular Meetino Recommendation: Approve d. Renewal of Local Emeraencv Proclamation for Winter Storm Damaae. Recommendation: Approve e• Authorize the City Manaaer to renew the annual orofessional services aqreement with All Citv Management Services for crossina auard services in the amount of $126.275. Recommendation: Approve Authorize the~ Manaqer to renew the annual orofessional services aoreement with Pasadena Humane Society & SPCA for animal mntrol services in the amount of ~71.469.64. Recommendation: Approve g. Waive the formal bid process and approve Tom's Uniforms Uniform Express, and West End Uniforms as uniform vendors for the Police Department. Recommendation: Approve h. Authorize the CiN Manaoer to enter into an agreement with Communications Suooort Grouo for technical cable, video. and telecommunications services in the amount of ~30 000, Recommendation: Approve Rewlution No. 6472 - A Resolution of the City Council of the Ciri of Arcadia California, establishina an aooroorlations limit for fiscal vear 2005-06. Recommendation: Adopt Resolution No. 6478 - A Resolution of the CiN Council of the City of Arcadia. Califomia. amendina and ado t~ing local guldelines for Imolementino the California Environmental Oualiry Act (Public Resources Cade Section 21000 et sea.l Recommendation: Adopt k. Final Mao 54040 for a 13-unit residential condominium projec[ at 519 South Ffth Avenue. Recommendation: Approve I. Authorize the Ciri Manaoer to ent er into a contract with Arcadia Unified School Dishict to provide bus transoortation services for th e Rxreation and Communitv Services Deoartment for the oeriod of approximatelv ]une 20. 2005 thro uah Auaust 19. 2005. in the amount of ~44.500. Recommendadon: Approve m. Authorize the Citv Manaaer to aw ard a Professional Services Aareement F~ctension to Bucknam & Associates in the amount of $62, 250 to continue Proaram Manaaement Supoort of the EPA Funded Water Infrastructure Reliability Pr ooram. Recommendatlon: Approve n. Authorize the City Manaaer to ent er into a contract with Core Media Group. Inc for leaal advertisina services in an amount not to exce ed 423.000. , Recommendadon: Approve o. Authorize the Citv Manaaer to ent er into a Professional Services Aqreement with Willdan Associates In the amount of 560.000 for Ciri traffic enaineerino services. Recommendation:Approve p. Authorize the Ciri Manaaer to aw ard a contract for Paramedic Field Suoolies to BoundTree Medical. In an amount not to exceed 536.0 00 for the reolacement of paramedic field suqnlies utilized durina emeroencv medical treatrnent for Fiscal Year 2005-2006. Recommendation: Approve q. Authorize the CiN Manaaer to enter into a Professional Services Aareement with Svstem Metria ~,roun. Inc. for Program Management Services of the Santa Anita Corridor ITS Intearation Proiect in the amount of 575.000. Recommendation: Approve r. Authorize the Ciri Manager to ent er into a one-vear contract with Southem Counties Oil in an amount not to exceed $300.000 e~r year with the oodon to renew on a vearvbv-year basis for a maximum of two years Recommendation: Approve s. Authorize the Citv Manaaer to ent er into a one (11 vear aareement with "The Workshoo" for citvwide orintina services for an amoun[ n ot to exceed 5220.000. Recommendation: Approve t Authorize the City Manaaer to enter into a contract with EC Construction Co. in the amount of g416.783.76 for the Santa Anita Canvon Road Stortn Reoair Proiect and authorize an approoriation of $588.600 from the Emeraencv Fund. Recommendation: Approve u. Acceot all work oerformed bv SOL Construction Inc for the Oranqe Grove Block Wall Reconstruction - West Wall as wmolete and authorize the final oavment to be made in accordance with the contract documents. subject to a retention of $10.235.45. Recommendation: Approve v. Authorize the Ciri Manaqer to enter into a Professional Services Aareement with Willdan Associa[es for oroiec[ manaaement and insoection services to administer the federallv funded Street Rehabilitation of Santa Anita Avenue and Sunset Blvd. Proiec[ in the amount of 838.110. Recommendation:. Approve AD]OURNMENT The City Council will adjourn this meeting to ]uly 5, 2005, 6:00 p.m. in the Council Chamber Conference Room in memory of Bill Kuyper and Don Witt. , £- ~. . ~""`°'"u ANNOTATEDAGENDA ~~~ Arcadia City Council ~ . ~:R~,,„, and Arcadia Redevelopment Agency '>a,,,~, ,~e•° TUESDAY~ )UNE 21~ 2005 CLOSED SESSION a. Pursuant to Government Code Sec[ion 54957.6 to confer about labor contrac[ negotiations - California Teamsters Public, Professional and Medical Employees' ~ Union 911 (Confdential, Supervisor, Professional and General Employee Unit and Public Works Employee Uni[), Arcadia Police Officers' Association, Ar[adia Firefghters' Association, and unreDresented employees: Department Heads, Division Managers, Supervisors, and Part-time Employees (City Negotiators: William W. Floyd NO REPORTABLE and Tracey Hause). ACTION MOTION TO READ ALL ORDINANCES/RESOLUTIONS BY TITLE ONLY AND WAIVE READING IN FULL A motion was made by Council Member Chandler, seconded by Council Member Segal and wrrled without objection to read all ordinances/resoluUons by title only and waive reading in full. APPROVED 5- 0 1. 2. PUBLIC HEARING - ARCADIA REDEYELOPMENT AGENCY a. Resolution No ARA-215 - A Resolution of the Arcadia Redevelooment Aoencv of the CiN of Arcadia Califomia authorizino a budaet for fscal vear 2005-2006 and aoorovino the investment oolicv ~ ~ APPROVEDS-0 Recommendation: Adopt , PUBLIC HEARING - C1TY COUNCIL ~ b. Resolution No 6470 - A Resolution of the CiN Council of the Ciri of Arcadia. California. authorizino a budoet Por fiscal vear 2005-2006: Resolutlon No 647L- A Resolution of the CiN Council of the CiN of Arcadia California outlinina a Caoital Imorovement and Eauioment Plan for fscal vears 2005-2006 throuah 2009-2010: and aoorovina the investment oolicv. APPROVED 5- 0 Rewmmendadon: Adopt . c. Resolution No 6477 - A Resolution of the CiN Council of the CiN of Arcadia California. settino the service rates for the Collection of Residential Refuse and Recvdables oursuant to section 5120 7 of the Arcadia Municioal Code APPROVED 5- 0 RecommendaUOn: Adopt d. Resolution No 6475 - A Resolution of the CiN Council of the CiN of Arcadia California, establishina LONTINUED TO orocessina charges for certain cable/OVS franchise ourpases. ]ULY 21, 2005 (5 - Recommendation: Adopt e. Ordinance No 2207 - Consideration of Text Amendment No TA OS-03 addina an administrative review process for Oak Tree encroachment and introduc[ion of Ordinance No 2207 amendina Chaoter 7 of Article IX of the Arcadia Municioal Code reoardina the oreservation of oak trees. Recommendation: Introduc[ion CIfY CLERK a. Boards and Commission Vacancies. Rxommendation: Appoint the following to fill vacancies on the various Boards and Commissions: Eileen Hubbard (Arcadia Beaudful Commission) Robert Garretk (HUman Rewurces Commission) Meredith 8rucker (Library Board) Es[her Barnes (Senior Citizen'S Commission - Arcadia Traveler's Club Recommendation) Don Milefdiik (Senior Cidzens' Commission - Senlor Men's Club Recommendation) Frank Lee (Senior Citizens' Commission - Arcadia Senior Friendship Club) Vem Whitaker (Senior Citizens' Commission - At-large Appointrnent) APPROVEDS-0 APPROVEDS-0 ~ };, 3. - CONSENTCALENDAR-ARCADIA REDEVELOPMENT AGENCY ~ a. Minutes of the June 7. 2005 Reaular Meetina APPROVED 5- 0 Retommendation: Approve b. Resolution No. ARA-21fi - A Resolution of the Arc adia Redevelooment Aaencv of [he CiN of Arcadia California amendina and adootino local auideline s for imolementina the California Environmental ~ OualiN Ac[ (Public Resources Code Section 21000 M seo 1 AVPROVED 5- 0 Recommendation: Adopt ~ CONSENTCALENDAR-CITVCOUNCIL c Minutes of the )une 7. 2005 Reaular Meetina APVROVED 5- 0 Recommendation: Approve ~ ~ d. Renewal of Local Emeraenp~ Proclamation for Wi nter Storm Damaoe APPROVED 5- 0 Recommendation: Approve - ~ - e. Authorize the Cin Manaoer m renew the annual orofessional services aareement with All CIN ~ Manaaemertt Services for crnssina ouard services in the amount of 4126 275 APPROVED 5• 0 ~ Recommendation: Approve ~ f. Authorize the CiN Manaoer to renew the annual orofessional services aareement with Pasadena Numane Socien & SPfA for animal~control servic es in the amount of E71.969 64 APPROVED 5• 0 Retommendatlon: Approve . , g. Waive the formal bid om[ess and~aoorove Tom's Uniforms Uniform Ezoress and West End lJniforms as uniform vendors for the Police Deoartment. APPROYFD 5• 0 Recommendation: ApProve ~ h. Authorize the CiN Manaaer to enter into an aaree ment with Communications Suonort Grouo for technical cable. video. and telecommunications se rvices in the amount of S30 000 APPROVED 5• 0 Remmmendation: Approve ~. an aoorooriations Ilmit for fsral vear 2005-06. APPROVED 5- 0 Recommendation: Adopt j. Resolution No. 6478 - A Resolutlon of the CiN Council of [he CiN of Arcadia Californla amendina an~ptina local auidelines for imolementina the Califomia Environmental OualiN Act fPublic Resources Code Sedion 21000 e[ sea ) APPROVED 5- 0 Recommendation: Adopt k. Final Mao 54040 for a 13-unit residential condominium oroiect at 519 SouM Fifth Avenue APPROVED 5- 0 Recommendation: Approve aooroxlmatelv )une 20, 2005 throuah Auoust 19 2005 in the amount oF 444 500 APPROVED 5• 0 Recommendation: Approve ~ m. Au[horize the CiN Manaoer to award a Professional Services Aareemen t Ex[ension [o Bucknam & Associates in the amount of E62 250 to continue Prooram Manaaement Suooort of the EPA Funded Water Infras[ructure Relia6iliN Program APPROVED 5- 0 Re[ommendation: Approve n. Authorize the CiN Manaoer to enter into a contract with Core Media G rouo Inc for leaal advertisinn services in an amoun n4tlo.Cxceed 523~44Q. APPROVED 5- 0 Recommendation:ApProve o. Authorize the CiN Manaaer [o enter into a Professional Service= Aaree ment with Willdan Associat in the amountgf $60,OOQ.foL~itv_tra~c enoineerLng~gryiCes, APPROVED 5- 0 Recommendation:Approve p. Authorize the CiN Manaaer to award a contract for Paramedic Field Su oolies to BoundTree Medical in an amount not to exceed E36 000 for the reolacement of oaramedic feld =~oolies utilizetl dudno emeraencv medical treatmen[ for Fiscal Year 2005-2006 pPP0.0VED 5- 0 Recommendation: Approve ~' ~.i~ ~ . ~ ' . q. Authorize the CIN Manaaer to enter into a Professional Services Aareement with Svstem Metrics , Grouo. Inc for Proo2m Manaoement Services of the Santa Anita Corridor ITS Intearation Proiect in the amount of 575.000 ~ APPROVED 5- 0 Recommendation: Approve . r. Authorize the Citv Manaoer to enter into a one-vear mntract with Southem Counties Oil in an amount not to exceed 5300.000 oer vear with the ootion to renew on a vear-bv-vear basis for a mazimum of hvo vears. APPROVED 5- 0 Recommendation: Approve s. Authorize the CiN Manaaer to enter into a one (1) vear aoreement with 'The Workshoo" for ciriwide , orintina servi[es for an amount not to ex[eed $220 000 pPPROVED 5- 0 Recommendation: Approve t. Authorize the CiN Manaoer to enter into a contract with EC Construction Co in the amount of $415J83J6 for the Santa Anita Canvon Road Storm Repair Proiect and authorize an aooropriation of 8588 600 from the Emergencv Fund APPROVED 5- 0 Recommendation: Approve ~ u. Accept all work oertormed bv SOL Construction. Inc for the Oranoe Grove Block Wall Reconstructio~~ West Wall as comolete and authorize the fnal oavment m be made in accordance with the contract documentr. subiect to a retentlon of 510.235.45. APPROVED 5- 0 Recommendation: Approve v. Aothorize the CiN Manaaer to enter into a Professional Services Aareement with Willdan Assaiates APPROVEDS-0 f„ ; ~ ~ _ ~ ~ 47:0056 ~w"°°"~+ MINUTES ~ ~ ~ Arcadia City Council ' and "'"'`'''' ArcadiaRedevelopmentAgency °am~eha~,,,a~ TUESDAY, ]UNE 21, 2005 ~ - 6:00 p.m., City Councii Chamber Conference Room ~' ROLL CALL PRESENT: Council/Agency Members Chandler, Kovacic, Marshall, Segal, and Wuo ~ ~ ABSENT: None ~, AUDIENCE PARTICIPATION -(5 minutes per personj ~ None CLOSED SESSION a. Pursuant to Government Code Section 54957.6 to confer about labor contract negotiadons - California Teamsters Public, Professional and Medical Employees' Union 911 (Confdentlal, Supervisor, Professional and General Employee Unit and Public Works Employee Unit), Arcadia Police Officers' Association, Arcadia Firefighters' Aswciation, and unrepresented employees: Department Heads, Division Managers, Supervisors, and Part-time Employees (City Negotiators: William W. Floyd and Tracey Hause). 7:00 p.m. in the Council Chamber INVOCA7'ION Tom Shriver, Arcadia Police Department Chaplain PLEDGE OF ALLEGIANCE ]anet Spodeder, Library and Museum Services Director ROLL CALL PRESENT: Council/Agency Members Chandler, Kovacic, Marshall, Segal, and Wuo ~ A85ENT: None SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS None. MOTION TO READ ALL ORDINANCES/RESOLUTIONS BY TITLE ONLY AND WAIVE READING IN FULL A motion was made by Council Member Chandler, seconded by Council Member Marshall, and carried witfiout objedion to read all ordinances/resolutions by title only and waive reading in full. PUBLIC HEARING - pRCADIA REDEVELOPMENT AGENCY - a. Resolution No ARA 215 A Resolution of the Arcadia Redevelooment Aaencv of the Citv of Arcadia Californla authorizing a 6udaet for fiscal vear 2005-2006 and approvina the Investrnen[ oolicy Recom mentlation:. Adopt b. Resolution No 6470 - A Resolution of the Citv Council of the Citv of Arcadia. Californla. authorizinq a budaet for Flscal vear 2005-20D6• Resolution No 6471 - A Resolution of the Citv Council of the Ciri of . Arcadia California outlinina a Caoital Imorovement and Eauioment Plan for Flscal vears 2005-2006 . throuah 2009-2010• and aporovina the Investment oolicu 06-21-05 47:0057 Staff Report Bill Kelly, City Manager, presented the information on the public hearings; staff recommended consolidation of ~ Agenda items i.a. and i.b. for discussion/public hearing purposes; Mr. Kelly noted that that budget documents presented for the fiscal years 2005-2007 was distributed to the City Council and Redevelopment Agency 8wrd on 7une 2, 2005; On ]une 7, 2005 a study session was held to discuss the 6udget, respond to questions and receive input from the City Council; Mr, Kelly noted that the proposed budget is a"Flat line" budget and described the various impacts to the City's overall financial outlook including the state budget, status of retirement benefts and compensation studies, and city-wide revenue expectations. As a result, staff recommended adoption of the fiscal year 2005-2006 operating hudget as presented. Additionally, staff recommended that the Redevelopment Agency Board approve the Investment Policy as applicable to the Agency. In response to a question from Council Member Kovacic, Mr. Kelly described the various reserve funds and the ~ realistic impacts of additional reductions in the overall city budget. Publlc None. Testimony Motion to Close A motion was made by Council Member Chantller, seconded by Council Mem6er Marshall and noting no Public Hearing objections, the Mayor closed the public hearing. Cauncil/Agency None Deliberation ~ Motion A motion was made by Couricil/Agency Member Chandler, seconded by Council/Agency Member Segal, and carried on roll call vote to adopt Resolution No. ARA-215, a Resolution of the Arcadia Redevelopment Agency of the City of Arcadia, California, adopting a budget for the fiscal year 2005-2006 and appropriating the amounts specified therein as ezpenditures from the funds indicated; and approve the existin9 Investment Policy as applicable to the Agency, and to adopt Resolution No. 6470 - A Resolution of the City Council of the City of Arcadia, Californla, authorizing a budget for fiscal year 2005-2006, adopt Resolution No. 6471 - A Resolution of the City Council of.the City of Arcadia, California, outlining a Capital Improvement and~Equipment Plan for fxal years 2005-2006 through 2009-2010, and approving the Investment policy. Roll Call Ayes: Council/Agency Members Chandler, Kovacic, Marshall, Segal, antl Wuo ~ ~ Noes: None c. Resolution No 6477 - A Resolution of the Citv Council of the CiN of Arcadia California setting the ~ service rates for the Collection of Residential Refuse and Recvclables pursuant M sedion 5120 7 of the Arcadia Municiwl Code. . Remmmendation: Adopt . ~ Staff Report Pat Malloy, Pu61ic Works Services Director and Toyasha Black, Management Analyst, ~ presented the staff report regarding residential refuse and recycling rates; staff noted that in accordance with the residential refuse and , recycling agreement 6ehveen the City of Arcadia and Waste Management Collection and Recycling, Inc„ Waste Management has requested that the City Councif adjust the service rates for residential refuse/recycling collection to reFlect the change in the Consumer Price Index for the period of March 2004 to March 2005, and adjust the landfill disposal facility rates based on the previous year's percent change; staff Is recommending adoption of Resolution No. 6477 setting the service rates for the collection of residential refuse and recyclables. Public Nane. TesGmony Motion to Close A modon was made by Council Memher Chandler, seconded by Council Member Segal, and noting no objections, Public Nearinq the Mayor closed the public hearing. ~ Council None. Deliberation 06-21-05 47:0058 Motlon A motion was made by Council Member Segal, seconded by Council Member Marshall, and carried on roil call . vote to adopt Resolution No. 6477, a resolution of the City Council of the City of Arwdia, California, setting the service retes for the collection of residential refuse and recyclables pursuant to section 5120.7 of the Arcadia Muni[ipaf Code. Roll Call Ayes: Council/Agency Member Chandier, Kovacic, Marshall, Segal, and Wuo Noes: None d. Resolution No 6475 - A Restilution~of the Citv Council of the Ciri of Arcadia California. estahlishina orocessina charoes for certain cable/OVS franchise ur oses Recommendation: Adopt Staff Report Bill Kelly, City Manager, noted that since several questions were raised during the Introduction of the item related to Resolutlon No. 6475 (Ordinance No. 2206), staff was requesting that the public hearing on this item he ~ continued to ]uly 19, 2005 in order to provide appropriate research and follow up. - Modon to A motion was made by Council Member Chandler, seconded by Council Member Kovacic, and noting no Continue Public o6jections, the public hearing was continued to July 19, 2005. Headno Roll Call Ayes: Council/Agency Member Chandler, Kovacic, Marshail, Segal, and Wuo Noes: None e. Ordinance No 2207 - Conslderation of TeM Amendment No TA OS-03 adding an administrative review process for Oak Tree encroachment and introduction of Ordinance No 2207 amendina Chaoter 7 of Article IX of the Arcadia Municipal Code reaardinq the preservation of oak trees Recom mendation: 1 ntroduction Staff Report Don Penman, Assistant City Manager/Development Services Director, noted that the proposed teM amendment was renoticed due to an error regarding the frst notice. The proposed Ordinance will create an administrative review process for encroachment into the protected zone of oaks trees; a proposal was introduced to amend ~ portions of Chapter 7 of Article IX, Sections 9701, 9704, and 9705 to include the application and administrative review procedures for encroacfiment into a protected zone (oak trees); in addition, the proposed text amendment fncludes minor changes to several sections of Chapter 7 to update wording to reflect current Public None. Testimony Motion to Close A motion tn close the public hearing was made by Council Member Chandler, seconded by Council Member PublicNearinq Marshall, and was carried unanimouslV. Council None. ~ Deliberation - . Motion A motion was made by Council Member Chandler, seconded by Council Member Segal, and carried on roll call vote to approve Tettt Amendment T.A. 2005-03 and introduce Ordinance No. 2207, an Ordinance of the City Council of the Ciry of Arcadia, California, amending Chapter 7 of Article IX of the Arcadia Municipal Code regarding the preservation of oak trees. ~• Roll Call Ayes: Council/Agency Member Chandler, Kovacic, Marshall, Segal, and Wuo ~ Noes: None . AUDIENCE PARTICIPATION -(5 minutes per person) Nane. REPORTS FROM ELECTED OFFICIALS Council Memher Marshall announced the following upcoming Ciry eventr: City-wide Fourth of ]uly celebration, MARSHALL Concerts in the Park, and the unveiling of the Military Tribute Sign. 06-21-OS 47:0059 SEGAL None. CHANDLER Noted that the Arcadia Library recently celebrated itr 85th Anniversary. KOVACIC Noted that the Military Tribute Sign will recognize Arcadia graduates and/or residents currently serving in the military; Congratulated Arcadia High Schooi Valedictorian Christlna Lee and all graduates; sent best wishes to Diane Lucas who was recently involved in a bicycle accident. WUO Noted the recent retirement of Arcadia Police Chief David Hinig; commented on the success of the recent Arcadia Relay for Life event which raised $80,000 for the American Cancer Society. 2. CITY CLERK - a. Boards and Commission Vacancies. Recommendatlon: Appoint members to fill vacancies on the various Boards and Commissions. Motlon Council Member Marshall nominated Eileen Hubbard and Peter Amundson to serve on the Arcadia 8eautiful Commission Council Member Kovacic nominated Robert Garrett to serve on the Human Resources Commission " Council Member Marshall nominated Meredith Brucker to serve on the Library Board ~ Council Member Chandler nominated Esther Barnes, Don Milefchik, Frank Lee, and Vern Whitaker to serve on the Senlor Cltizens Commission. Roll Call Ayes: Council/Agency Member Chandler, Kovacic, Marshall, Segal, and Wuo Noes: None . 3. CONSENT CALENDAR - ARCADIA REDEVELOPMENT AGENCY a. Minutes of the ]une 7 2005 Reoular Meetinq Recommendation: Approve b. Rewlutlon No ARA-216 - A Resolution of the Arcadia Redevelopment Aaencv of the City of Arcadia ['alifornia amending and adootina local cLelines for imoiementlna the California Environmental OualiN Ad (Public Resources Code Section 21000 et sea.l Recommendation: Adopt Motlon A motion was made hy Agency Memher Marshall, seconded by Agency Member Chandler, and carried on roll rall vote to approved items 3.a. and 3.b. on the Redevelopment Agency Consent Calendar. Roll Call Ayes: Council/Agency Mem6er Chandler, Kovacic, Marshall, Segal, and Wuo Noes: None CONSENT CALENDAR - CIIY COUNCIL c. Minutes of the ]une 7. 2005 Reaular Meetina ~ Recommendation: Approve d. Renewal of Local Emergencv Proclamation for Winter Storm Damaae Recommendation: Approve e~ Authorize the City Manaaer to renew the annual ~rofessional servires aareement with All Citv Manaaement Servlces for crossina ouard services in the amount of 5126 275 Recommendation: Approve f. Authorize the Ciri Manager to renew the annual professional services aareement with Pasadena Humane Socieri & SPCA for animal control services In the amount of g71,469.64. Recommendation; Approve g. Waive the formal bid orocess and aoorove Tom's Uniforms Uniform Exoress and West End Uniforms as uniform vendors for the Police Deoartment. 0621-05 47:0060 Recommendation: Approve h. Authorize the Citv Manaaer to enter into an agreement with Communications Suooort Grouo for technical cable, video, and telecommunications services in the amount of ~30.000. Recommendation: Approve ~ i. Resolution No 647Z - A Resolutlon of the CiN Council of the CiN of Arcadia California establishina an approoriations limit for fiscal vear 2005-06 Recommendation: Adopt j. Resolution No 6478 ~ A Resolution of the Ciri Coundi of the CiN of Arcadia California amendinaand adootina local auidelines for imolementinq the California-Environmental Oualitv Act (Public Resources Code Sedion~21000 et sea.l Recommendation: Adopt k. Final Mao 54040 for a 13-unit residential condominium oroiect at 519 South FIfth~Avenue. Recommendation: Approve I. Authorize the Citv Manaaer to enter into a wntract with Arcadia Unified School District to provide hus ~ transoortation services for the Recreation and Community Services Department for the period of aooroximately June 20 2005 throuah Auaust 19 2~05 In the amount of R44 500. Recommendation: Approve m. Authorize the CiN Manaaer to award a Professional Services Ayreement Extension to Bucknam & A 'ates In the amount of S62 250 to continue Proaram Manaaement Suooort of the EPA Funded Water Infrastructure Reliabiliri Prooram. ~ Recommendation: Approve n. Authorize the City Manaaer to enter into a contract with Core Media Grou~ Inc for leaal advertising services in ad amount not to exteed $23.000. . Rxom mendation:Approve o. Authorize the Citv Manaqer to enter into a Professional Servlces Aareement with Willdan Associates in the amount of ~60 000 for Citv traffic enaineerina services Rxom mendation:Approve p. Authorize the Citv Manager to award a contract for Paramedic Field Supplies to BoundTree Medical in an-amount not to exceed S36 000 for the replacement of oaramedic field suoolies utilized durina emeraena medical treatment for Fiscal Year 2005-2006 Recommendation: Approve q. Authorize the City Manaaer to enter into a Professional Services Agreement with System Metrics Grouo Inc for Prooram Manaaement Services of the Santa Anita Corridor ITS Inteqration Proiect in the amount of S75 000 ~ Recommendatlon: Approve r. Authorize the Cit~ Manaaer to enter into a one-vear [ontract with Southern Counties Oil In an amount not to exceed ~300 000 ~oer vear with the ootion to renew on a year-bv-vear 6asis for a maximum of two vea~s. - Recommendation: Approve s. Authorize the Citv Manaoer to enter into a one !11 vear aoreement with 'The Workshop" for citvwide orlntina services for an amount not to exceed 5220 000 Recommendation: Approve t. Authorize the Ciri Manaaer to enter into a contract with EC Construction Co in the amount of 4416 783 76 for the Santa Anita Canvon Road Storm ReRair Protett and authorize an approprlation of 4588.600 from the Emeraencv Fund. Recommendation: Approve , 06-21-OS ; . ar.oos, u. Acceot all work performed bv SOL Construction Inc for the Oranae Grove Block Wall Reconstructlon - West Wall as comnlete and authorize the final oavment to be made in accordance with the contract documents subiect to a retendon of ~10.235.45. Recommenda[ion: Approve v. Authorize the Cit~ Manaaer to enter into a Professional Services Aareement with Willdan Associates for oroiect manaaement and insoection services to administer the federallv funded Street ~ RehabiliWtion of Santa Anita Avenue and Sunset Blvd Proiect in the amount of ~38.110. Recommendation: Approve ~ ~ Motion A motion was made by Council Member Marshall, seconded by Council Member Chandler, and carried on roll ~call. vote to approved items 3.c. through 3. v. on-the City Council Consent Calendar. ~ Roll Call Ayes: Councll/Agency Member Chandler, Kovacic, Marshall, Segal, and Wuo Noes: None ~ AD70URNMENT The City Council adjourned at 6:35 p.m. in memory of Bill Kuyper and Don Witt to ]uly 5, 2005, 6:00 p.m. in the Council Chamber Conference Room. ~ ]ames H. Barrows, City Clerk V;,~~,~.2~.~ BY: Vida Tolman Chief Depury City Clerk, Records Manager ~6-21-05 ei ~, ~ ~ a~ ~I~L~ "JT~ STAFF REPORT Arcadia Redevelopment Agency DATE: June 21, 2005 TO: Chairman and Agency Board FROM: Don Penman, Deputy Exec[ltnce Directo~ Tracey L. Hause, Treasurer~d~ Prepared by: Chris Ludlum, Senior Management Analyst SUBJECT: Resolution N_o. ARA-215 autho_rizinc~a budqet for fiscal vear 2005-06, a_nd Recommendation: Adopt SUMMARY It is recommended the Arcadia Redevelopment Agency annually consider a budget for the spending year. 7he recommended actions herein are necessary to implement the budget for the Redevelopment Agency for the 2005-2006 fiscal year. - BACKGROUND The document presented for the fiscal years 2005-2007 was distributed to the Redevelopment Agency Board on June 2, 2005. On June 7, 2005, a study session was held to discuss the budget, respond to ques'tions, and receive input. DISCUSSION There were no recommendations made for revisions to the budget at the study session. As a result, staff is recommending adoption of the fiscal year 2005-2006 operating budget as presented. Additionally, staff is recommending the Agency Board approve the Investrnent Policy (Attachment "A") as applicable to the Agency. The only proposed changes to the policy are a) raising the maximum allowable investment in LAIF from $30 million to $40 million, as allowed by the State since January 1, 2002; and b) change the name shown for City Treasurer to reflect the change in City staff. The Agency's independent auditors have requested formal action on the Investment Policy annuaily. Since the Agency has historically included the Policy as part of the budget document, action at this time is recommended. ~ • • ' RECOMMENDATION It is recommended that the Redevelopment Agency: 1. Adopt Resolution No. ARA-215, a Resolution of the Arcadia Redevelopment Agency of the City of Arcadia, California, adopting a budget for the fiscal year 2005-2006 and appropriating the amounts specified therein as expenditures from the funds indicated. 2, Approve the existing Investment Policy as applicable to the Agency. Approved ~.'"~"'~ William R. Kelly, Executive Director ~" ' .` ~ ' ATTACffi~fENT A CITY OF ARCADIA STATEMENT OF INVESTMENT POLICY FY 20Q5-2006 PURPOSE This statement is intended to provide guidelines for the prudent investment of the City's Funds and outline the policies for maximizing the efFiciency of the City's cash management system. The ultimate goal is to enhance the economic status of the City while protecting its funds. OBJECTIVE _ _ __ ___.__ -- . _ ____-- ____ __ ___ ---- --- -- ---- ---_ The City's cash management system is designed to accurately monitor and forecast expenditures and revenues, thus enabling the City to invest funds to the fullest extent possible. The City Treasurer attempts to olitain the highest yield obtainable as ~ong as investments meet the criteria established for safety and liquidity, POLICY A, The City Treasurer operdtes the City's cash investment under the prudent man rule.* This affords the City a broad spectrum of investment opportunities as long as the investment is deemed prudent and is allowabie under current legislation of the State of California and other im.posed legal restrictions. B. City investments may be made in, but not limited to, the following instruments; - Certificates of Deposit purchased from banks or savings and loan institutions. - Banker Acceptance - Treasury Bill and Notes - Government Agenty Securities (e.g. Federal National Mortgage Association, Government National Mortgage Association, Federal Farm Credits) - Commercial Paper - Repurchase Agreements - State Local Agency Investment Funds - Passbook Savings Account *The prudent man rule states, in essence, that " in investing. ,..., property for the benefit of another, a trustee shall exercise the judgment and care, under the circumstances then prevailing, which men of prudence, discretion and intelligence exercise in the management of their own affairs. 1 . C. Criteria for selecting investments and the order of priority are: 1. Safe . The safety and riak associated with an investment refers to the potential loss of principal, interest or a combination of these amounts. The City Treasurer only places City funds in those investments that are considered very safe. 2. Li uidi . This refers to the ability to "cash in" at any moment in time with a minimal chance of losing some portion of principal or interest. Liquidity is an important investment quality especially when the need for unexpected funds occurs occasionally. 3. Yield. Yield is the potential dollar earnings an investment can provide, and sometimes is described as the rate of return. D. Safekeeping Securities purchased from broker/dealers shall be held in a third party safekeeping by the trust department of the bank or other designated third party trustee of the local agency, and shall be under the agency's name and control whenever possible. REPORTING The Treasurer shall render a monthly report to Ehe Administrative Services Diredor, the City Manager and the City Council within two weeks following the end of the month covered by the report. The report shall provide the following information: A. Breakdown of portfolio by type of investment, showing dollar amount and percent of portfolio invested in each. B. Weighted average maturity and monthly weighted yield of the portfolio. C. Detailed listing of current holdings. 1. Shows book values, market value (with source of valuation) and par value as of the date of the report. 2. Shows coupon or discount rate, yield to maturity and total return. 3. Shows type, issuer, seller. 4. Shows purchase date and maturity date. D. Comparison of projected receipts, and expenditures for the next month and next six months demonstrating the adequacy of projected revenues and proceeds from maturing investments to meet expected expenditures. E. Treasurer's compliance statement. 2 (! ` 1. The Treasurer will obtain information from qualified financial institutions to determine if the institution makes markets in securities appropriate to the City's needs and can assign qualified sales representatives. The Treasurer will recommend to the Administrative Services Director and City Manager three to six institutions for inclusion on the City's approved list. Investment accounts with all financial institutions will be standard non- discretionary accounts and may not be margin accounts. QUALIFICATIONS FOR SAFEKEEPING INSTITUTION -- -- -- - - The -City-will safekeep investments only with- institutions -thaY-demonstrate-financial - - - - soundness and are ranked AA or Aa by Standard and Poor's and Moody's. In addition, they shall be a trust company or state or national bank located within this state or with the Federal Reserve Bank or with any state or national bank located in any city designated as a reserve city by the Board of Governors of the Federal Reserve System. INVESTMENT CONTROLS The Treasurer, (with review and direction by the Administrative Services Director) will implement and maintain a system of internal investment controls and segregated __ responsibilities of the investment function in order to assist in the prevention of fraud, theft, loss of principai, loss of control, and inaccurate reporting. POLICY-REVIEW This policy shall be reviewed annually by the City Council, at a public meeting to ensure it meets the changing needs of the City, is consistent with the overall objectives of preservation of principal, liquidity, and return and to ensure that the City's ongoing investment practices and procedures are consistent with the Policy. DELEGATION OF AUTHORITY As assigned by the Director of Administrative Services, the Financial Services Manager/Treasurer is responsible for the investment of the City's idle cash subject to review and approval by the Administrative Services Director and City Manager. In his/her absence, or incapacity, the Administrative Services Director will assume the duties and responsibility, for investment of City funds. In his/her absence, or incapacity, the City Manag.er will assume the duties and responsibility, for investment of funds. The City Council's primary responsibilities over the investment function includes establishing investment policies, annually reviewing such policies, reviewing monthly investment reports and authorizing any deviations from the City's Investment Policy. 3 State lew not withstanding prohibited investments shall include zero coupon bonds, inverse floaters, collateralized mortgage obligations, interest only strips, reverse repurchase agreements, futures and options, and derivative securities INVESTMENT PORTFOLIO GUIDELINES: A. An average amount of two week's warrants and one payroll to 6e maintained in immediately available investments, such as the State Treasu~er's Local Agency Investment Fund or a similar liquid instrument. This may include commercial paper ---- - - --- ----or repurchase agreements acquired-through the City's bank.-------- --- - - Weekly analysis of cash flow will serve as a basis for determining the maturity date of investments. B. Investment Transaction. Every investment transaction must be authorized, documented and reviewed by the City Treasurer. C. Pooled Cash. Whenever practical, the City's cash will be consolidated into one bank account and invested on a pooled concept basis. Interest earnings will be ailocated according to fund cash and investment balances. D. Comaetitive Bids. Purchase and sale of securities should be made on the basis of competitive ofFers and bids when practical. E. Li uidi . The marketability (salability) of a security should be considered at the time of purchase, as the security may have to be sold at a later date to meet unanticipated cash demand. F. Lonn Term Maturities. Longer term maturities having a remaining term to maturity of four (4) to five (5) years will not represent a significant percentage of the total portfolio (60%), as the principal risk involved can outweigh the potential for higher earnings. G. Diversification. The portFolio should consist of a mix of various types of securities, issuers and maturities. H. State Investment Limitations. Security purchases and holdings shall be maintained within statutory limits imposed by the State of California Government Code. Current limits are: Bankers Acceptance - 40%, Section 53601 (~; Commercial Paper - 30%, Section 53601 (g); and Negotiable Certificate of Deposit - 30%, Section 53601 (h); Repurchase Agreement - the term shall be one year or less, Section 53601 (i); Medium Term Corporate Note - 30%, Section 53601 (j); Shares of 4 Beneficial Interest - 15%, Section 53601 (k) Mortgage Securities - 20%, Section I~ 53601 (n). ~ ~ ~ I. Arcadia Guidelines bv Tvoe of Investment. In addition to the general investment limitations imposed by the State, the fol lowing more specific, and in some cases more conservative, guidelines by rype of investment will be followed: 1. Certificate of Deposit. Cash will be invested only in FDIC or FSLIC insured certificates, with institutions having a branch located within the City's boundaries. The City will not invest in any institution less than five years old. The institution must maintain a net worth asset ratio of at least 3%, and a positive earning record. 2. Bankers Acceptances. A Banker Acceptance is a time draft which has been drawn on and accepted by a bank. It is considered more secure than a Certificate of Deposit but less secure than a Government Agency instrument. The City will only invest through the 15 largest banks in the United States or the 100 largest banks in the world (in terms of assets). The maximum investment with any one institution will not exceed $3 million. , 3. Treasurv Bills. Notes and Bonds. The City will require safekeeping documentation of the treasury instrument in an acceptable safekeeping account in the City's name. 4. Government Agenty Securities. The City will require delivery af these securities to an acceptable safekeeping account in the City's name. Examples of these securities include Government National Mortgage Association, Federal National Mortgage Association, Federal Land Bank and Federal Farm Credit Banks. 5. Commercial Paoer. Commercial paper is an unsecured loan made by the City to an institution. The City will require safekeeping documentation of the security in an acceptable safekeeping . account in the City's name. Commercial paper will be used solely as a short-term investment not to exceed 15 days. It is anticipated that this type of investment will be used only a few times during the year when other short-term investments are not available. A rating of Standard and Poors A-1 or Moodys P-1 is required. The City will only invest in the largest 15 banks (in terms of total assets) in the United States. The investment in any one institution will not exceed. ~i,ooo,ooo. 6. Repurchase Aqreements fReoos). Repurchase Agreements are loans made by the City to financial institutions secured by collateral posted by the 5 borrowing institution. The City will require physical delivery of the securities backing the repo or safekeeping documentation in an acceptable safekeeping account in the City's name, depending on the type of security. Repos will be used solely as a short-term irnestment not to exceed 30 days, The institution from which the City purchases a repo must transfer on an ongoing basis sufficient securities to compensate for changing market conditions and insure that adequate collateral is maintained in the City's safekeeping account to cover the principal invested. Repos will oniy be purchased through the 15 largest banks in the United States. The investment in any one institution will not exceed $1,000,000. 7. State Local A, ec~ncy Investment Fund. LAIF is an investment fund established by the State of California to assist smaller cities in increasing their investment ----- ------------earnings:-Cities-deposit-funds-with-the State Treasure~'s-offiice-which-are-------- -- then pooled with the State's fund and invested. The investment with LAIF may not, by State regulation, exceed $40 million per agency. 8. Passbook Savings Accounts. 5aving account shatl be maintained for accounts under $100,000 that are received too late in the day to invest in other instruments. William R. Kelly. City Manager City of Arcadia Tracey L. Hause Administrative Services Director City of Arcadia John R.Cuevas City Treasurer/Fin. Services Mgr. City of Arcadia 6 RESOLUTION NO. ARA-215 A RESOLUTION OF THE ARCADIA REDEVELOPMENT AGENCY ADOPTING A BUDGET FOR FISCAL YEAR 2005-2006 AND APPROPRIATING THE AMOUNTS SPECIFIED THEREIN AS EXPENDITURES FROM THE FUNDS INDICATED __ WHEREAS, on the 27"' day of May, 2005, the Executive Director of the Arcadia Redevelopment Agency submitted to the Arcadia Redevelopment Agency ("Agency") a proposed budget entitled, "City of Arcadia Budget, fiscal years 2005- 2007", which includes, in part, a proposed budget for the Agency; and WHEREAS, said budget includes the budget far the ensuing fiscal year 2005-06;and WHEREAS, after consideration, the Agency has considered said budget; and WHEREAS, said budget, together with a record of any adjushnents, is on file in the office of the Secretary of the Agency. NOW, THEREFORE, THE ARCADIA REDEVELOPMENT AGENCY DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. That certain "City of Arcadia Budget, fiscal years 2005- 2007", as on file in the office of the Secretary of the Agency, together with any approved amendments thereto, is hereby adopted; in pertinenf part, as the official budget of the Arcadia Redevelopment Agency for the fiscal year 2005-2006 and 1 the amounts specified therein as expenditures from the funds indicated are hereby appropriated for the purposes specified therein. SECTION 2. The Secretary shall certify to the adoption of this Resolution. Passed, approved and adopted this day of ATTEST: Secretary Arcadia Redevelopment Agency APPROVED AS TO FORM: ~{,~ f~. l~~ City Attorney Agency Attorney , 2005. Chairperson Arcadia Redevelopment Agency 2 ~ -,.; \,1~, e ~ ~ DATE: June 21, 2005 TO: Mayor and City Council STAFF REPORT Administrative Services Department FROM: William R. Kelly, City Manager Tracey L. Hause, Administrative Services Di~ect~ Prepared by: Chris Ludlum, Senior Management Analyst SUBJECT: Resolution No. 6470 authorizinq a budqet for fiscal vear 2005-06: investment policv Recommendation: Adopt SUMMARY 2006 fiscal year. By Charter, the City Council must annually give notice and hold a public hearing for consideration of the proposed Operating Budget and Capital Program for the ensuing fiscal year, and consider Resolutions adopting an Operating Budget and Capital Plan. The recommended actions herein are necessary to implement the budget for the 2005- BACKGROUND Sections 1204 and 1205 of the Arcadia City Charter require a public notice and a public hearing for the consideration of the proposed Operating Budget and the five year Capital Program. Staff is recommending adoption of the fiscal year 2005-2006 operati,ng budget. The five-year capital impcovement and equipment plan is also presented for approval. This document is not a budget, but rather a general financial plan for improvements and acquisitions, and the proposed means of financing them. Mayor and City Council June 21, 2005 Page 2 DISCUSSION The Budget for the fiscal year 2005-2006 and the Capital Plan were distributed to the City Council on June 2, 2005. On June 6, 2005, a study session was held with the City Council to discuss the Budget, respond to questions, and receive input. Attachment "A" is a General Fund Fund Balance Analysis. Attachment "B" summarizes the proposed five-year Capital Plan. Attachment "C" is the City of Arcadia's 5tatement of Investment Policy. The only proposed changes to the policy are a) raising the maximum allowable investment in LAIF from $30 million to $40 million, as allowed by the State since January 1, 2002; and b) change the name shown for City Treasurer to reflect the change in City staff. The City's independent auditors, have requested formal action on the Investment Policy annually. Since the City has historically included it as part of the budget document, action at this time is recommended. In accordance with Section 65403 (c) of the Govemment Code, the Planning Commission reviewed the Plan on June 14, 2005 and 'determined that the proposed Capital Improvement Plan is consistent with the City's General Plan. RECOMMENDATION It is recommended that the City Council: 1. Adopt Resolution No. 6470; a Resolution of the City Council of the City of Arcadia, California, adopting a budget for fiscal'year 2005-2006 and appropriating the amounts specified therein as expenditures from the funds indicated. 2. Adopt Resolution No. 6471, a Resolution of the City Councii of the City of `Arcadia, California, adopting a Capital improyement and Equipment Plan for the fiscal years 2005-2006 through 2000-2010, and finds thaf the Capital Improvement Program adoption is exempt from the requirements of the Califomia Environmental Quality Act (as specified in Title 14, Section 15273 of the California Administrative Code). 3. Adopt the existing Investment Policy. , Approved: ~.]~ Wi-liam R. Kelly, City Manager TLH:CL: ATTACHMENT A GenerelFund. OS-O6 06-07 Budget Budget Beginning Fund Balance 1,585,036 0 Estimated Revenue: Estimated State Take Away Revenues Transfers-In Total Revenues Estimated Funds Available Proposed Expenditures: Expenditures Total Expenditures Use of Retirement Reserves (636,OOD) 0 35,073,705 35,865,705 1, 785,012 1,767,045 36,222,717 37,632,750 37,807,753 37,632,750 38,544,299 38,428,218 38,544,299 38,428,218 736,546 795,468 Ending Fund Balance 0 0 ATTACHISENT B CITY OF ARCADIA SUMMARY OF PROPOSED FIVE YEAR CAPITAL PROGRAMS FISCAL YEAR 2005-06 THROUGH 2O09-10 ESTIMATED ESTIMATED FUNDS FIVE-YEAR 7/1/2005 REVENUE PROPOSED FIVE-YEAR EXPENDITURE ESTIMATED FUNDS 7/7/2010 CAPITAL OUTLAY FUND 6,200,000 19,413,500 (21,818,280) 3,795,220 GAS TAX FUND 1,730,000 6,467,931 (6,947,475) 1,250,456 SEWER FUND 1,900,000 4,060,000 (3,021,921) 2,938,079 PARKS & RECREATION 25,000 64,500 (89,500) 0 FACILITIES FUND EQUIPMENT FUND 7,343,000 4,459,900 (9,490,800) 2,312,100 WATER FAC. RESERVE 10,000,000 12,050,000 (10,352,630) 11,697,370 WATER EQUIP.RESERVE 600,000 150,000 (274,900) 475,100 srncivsuu~+nRr soosn~RU zao~o.i, ATTACFQfENT C CITY OF ARCADIA . STATEMENT OF INVESTMENT POLICY FY 2005-2006 PURPOSE This statement is intended to provide guidelines for the prudent investment of the City's Funds and outline the policies for maximizing the efFiciency of the City's cash management system. The ultimate goal is to enhance the economic status of the City while protecting its funds. OBJECTIVE The City's cash management system is designed to accurately monitor and forecast expenditures and revenues, thus enabling the City to invest funds to the fullest extent possible. The City Treasurer attempts to obtain the highest yield obtainable as long as investments meet the criteria established for safety and liquidity. POLICY A, The City Treasurer operates the City's cash investment under the prudent man rufe * , This affords the City a broad spedrum of investment opportunities as long as the investment is deemed prudent and is allowable under current legislation of the State of California and other imposed legal restrictions. B. City investments may be made in, but not limited to, the following instruments: - Certificates of Deposit purchased from banks or savings and loan institutions. - Banker Acceptance - Treasury Bill and Notes - Government Agency Securities (e.g. Federal National Mortgage Association, Government National Mortgage Association, Federal Farm Credits) - Commercial Paper - Repurchase Agreements - State Local Agency Investment Funds - Passbook Savings Account *The prudent man rule states, in essence, that " in investing. ..... properly for the benefit of another, a trustee shall exercise the judgment and care, under the circumstances then prevailing, which men of prudence, discretion and intelligence exercise in the management of their own affairs. 1 C. Criteria for selecting investments and the order of priority are: 1. Safe . The safety and risk associated with an investment refers to the potential loss of principal, interest or a combination of these amounts. The City Treasurer only places City funds in those investments that are wnsidered very safe. 2. Li uidi . This refers to the ability to'~cash in" at any moment in time with a minimal chance of losing some portion of principal or interest. , Liquidity is an important investment quality especially when the 'need'for unexpected funds occurs occasionally. 3. Yield. Yield is the potential dollar earnings an investment can provide, and sometimes is described as the rate of return. D. Safekeeping Securities purchased from broker/dealers shall be held in a third party safekeeping by the trust department of the bank or other designated third party trustee of the local agency, and-shall be under the agency's name and control whenever possible. The Treasurer shall render a monthly report to the Administrative Services Director, the Ciry Manager and . the Cty Council within two weeks following the end of the month covered by the report. The report shall pcovide the following intormation: A. Breakdown of portFolio by type of investment, showing dollar amount and percent of portfolio invested in each. B. Weighted average maturity and monthly weighted yield of the portfolio. C. Detailed listing of current holdings. 1. 5hows book values, market value (with source of valuation) and par value as of the date of the report. 2. Shows coupon or discount rate, yield to mafurity and total return. 3. . Shows type, issuer, seller. 4. Shows purchase date and maturity date. D. Comparison of projected receipts, and expenditures for the next month and next six months demonstrating the adequacy of projected revenues and proceeds from maturing investments to meet expected expenditures. E. Treasurer's compliance statement. 2 The Treasurer will obtain information from qualified financial institutions to determine if the institution makes markets in securities appropriate to the City's needs and can assign qualified sales representatives. The Treasurer will recommend to the Administrative Services Director and City Manager three to six institutions for inclusion on the City's approved list. Investment accounts with al~ financial institutions will be standard non- discretionary accounts and may not be margin accounts. QUALIFICATIONS FOR SAFEKEEPING INSTITUTION The City will safekeep investments oniy with institutions that demonstrate financial soundness and are ranked AA or Aa by Standard and Poor's and Moody's. In addition, they shall be a trust company or state or national bank located within this state or with the Federal Reserve Bank or with any state or national bank located in any city designated as a reserve city by the Board of Governors of the Federal Reserve System. INVESTMENT CONTROLS The Treasurer, (with review and direction by the Administrative Services Director) will implement and maintain a system of internal investment controls and segregated responsibilities of the investment function in order to assist in the prevention of fraud, theft, loss of principal, loss of control, and inaccurate reporting. POLICY REVIEW ~ This policy shall be reviewed annually by the City Council, at a public meeting to ensure it meets the changing needs of the City, is consistent with the overall objectives of preservation of principal, liquidity, and return and to ensure that the City's ongoing investment practices and procedures are consistent with the Policy. DELEGATION OF AUTHORITY As assigned by the Director of Administrative Services, the Financial Services Manager/Treasurer is responsible for the investment of the City's idle cash subject to review and approval by the Administrative Services Director and City Manager. In his/her absence, or incapacity, the Administrative Services Director will assume the duties and responsibility; for investment of Ciry funds. In his/her absence, or incapacity, the City Manager will assume the duties and responsibility, for investment of funds. The City Council's primary responsibilities over the investment function includes establishing investment policies, annually reviewing such policies, reviewing monthly investrnent reports and authorizing any deviations from the City's Investment Policy. 3 State law not withstanding prohibited investments shall include zero coupon bonds, inverse floaters, collateralized mortgage obligations, interest only strips, reverse repurchase agreements, futures and options, and derivative securities. INVESTMENT PORTFOLIO GUIDELINES: A. An average amount of two week's warrants and one payroll to be maintained in immediately available investments, such as the State Treasurer's Local Agency Investment Fund or a similar liquid instrument. This may include commercial paper or repurchase agreements acquired through the City's bank. Weekly analysis of cash flow will serve as a basis for determining the maturity date of investments. B. Investment Transaction. Every investrnent transaction must be authorized, documented and reviewed by the Ciry Treasurer. C. Pooled Cash. Whenever practical, the City's cash will be consolidated into one bank account and invested on a pooled concept basis. Interest eamings will be allocated according to fund cash and investment balances, D. Comoetitive Bids. Purchase and sale of securities should be made on the basis of competitive offers and bids when practical. E. i uidi . The marketability (salability) of a security should be considered at the time of purchase, as the security may have to be sold at a later date to meet unanticipated cash demand. F. Lona Term Maturities. Longer term maturities having a remaining term to maturity of fnur (4) to'five (5) years wili not represent a significant percentage of the total portfolio (60%), as the principai risk involved can outweigh the potential for higher eamings. G. Diversi~cation. The portFolio should consist of a mix of various types of securities, issuers and maturities. H. State Investment Limitations. Security purchases and holdings shall be maintained within statutory limits imposed by the Stete of California Government Code. , Current limits are: Bankers Acceptance - 40%, Section 53601 (~; Commercial Paper - 30%; Section 53601 (g); and Negotiable Certificate of Deposit - 30%, Section 53601' (h); Repurchase Agreement - the term shall be one year or less, Section 53601 (i); Medium Term Corporate Note - 30°/a, Section 53601 (j); Shares of 4 Beneficial Interest - 15%, Section 53601 (k) Mortgage Securities - 20%, Section 53601 (n). I. Arcadia Guidelines bv Type of Investment~ In addition to the general investment fimitations imposed by the State, the fol iowing more specific, and in some cases more conservative, guidelines by type of investment will be followed: 1. Certificate of Deoosit. Cash will be invested only in FDIC or FSLIC insured certificates, with institutions having a branch located within the City's boundaries. The City wiil not fnvest in any institution less than five years old. The institution must maintain a net worth asset ratio of at least 3%, and a positive earning record. 2. Bankers Acceptances. A Banker Acceptance is a time draft which has been drawn on and accepted by a bank. It +s cons+dered more secure than a Certificate of Deposit but less secure than a Government Agency instrument. The City will only invest through the 15 largest banks in the United States or the 100 largest banks in the world (in terms of assets). The maximum investment with any one institution will not exceed $3 million. 3. Treasury Bills. Notes and Bonds. The City will require safekeeping documentation of the treasury instrument in an acceptable safekeeping account in the City's name. ° 4. Government Agency_ Securities. The City will require delivery of these securities to an acceptabie safekeeping account in the City's name. Examples of these securities include Government National Mortgage Association, Federal National Mortgage Association, Federal Land Bank and Federal Farm Credit Banks. 5. Commercial Paoer. Commercial paper is an unsecured loan made by the City to an institution. The City will require safekeeping documentation of the security in an acceptable safekeeping account in the City's name. Commercial paper wfll be used solely as a short-term investment not to exceed 15 days. It is anticipated that this type of investment will be used only a few times during the year when other short-term investments are not available. A rating of Standard and Poors A-1 or Moodys P-1 is required. The. City will only invest in the largest 15 banks (in terms of total assets) in the United States: 7he investment in any one institution will not exceed. $1,00O,OOD. 6. Repurchase Agreements (Repos). Repurchase Agreements are loans made by the City to financiai institutions secured by coliateral posted by the 5 borrowing institution. The City will require physical delivery of the securities backing the repo or safekeeping documentation in an acceptable safekeeping account in the City's name, depending on the type of security. Repos wiil be used solely as a short-term investment not to exceed 30 days. The institution from which the City purchases a repo must transfer on an ongoing basis sufficient securities to compensate' for changing market conditions and insure that adequate collateral is maintained in the City's safekeeping account to cover the principal invested. Repos will only be purchased through the 15 largest banks in the United States. The investmenY in any one institution will not exceed $1,000,000. State Local Agency Investment Fund. LAIF is an investment fund established by the State of Califomia to assist smaller cities in increasing their investment earnings. Cities deposit funds with the State Treasurer's o~ce which are then pooled with the State's fund and invested. The investment with LAIF may not, by State regulation, exceed $40 million per agenty. 8. Passbook Savin4s Accounts. Saving account shall be maintained for accounts under $100,000 that are received too late in the day to invest in other instruments. William R. Kelly City Manager City of Arcadia Tracey L. Hause Administrative Services Director City of Arcadia John R. Cuevas City Treasurer/Fin. Seroices Mgr. City of Arcadia 6 RESOLUTION NO. 6470 A RESOLUTION OF TH~ CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORI~TIA, ADOPTING A BUDGET FOR FISCAL YEAR 2005-2006 AND APPROPRIATING THE AMOLTNTS SPECTFIED THEREIN AS EXPENDITURES FROM THE FUNDS INDICATED WHEREAS, on the 2nd day of June, 2005, the City Manager submitted to the City Council a proposed budget entitled, "City of Arcadia Budget, fiscal years 2005-2007", a copy of which is on file in the office of the City Clerk; and WHEREAS, Section .1204 of the Arcadia City Charter requires notice and hearing for consideration of a proposed operating budget and its adoption by resolurion; and WHEREAS, the aforemenrioned proposed Budget includes the budget for the ensuing fiscal year 2005-2006; and WHEREAS, notice of the public kearing on the proposed budget and a summary of the proposed budget were published on June 6, 2005; and WHEREAS, the duly noticed public hearing was conducted by the City Council on June 21, 2005. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: 1 SECTION 1. That certain "City of Arcadia Budget, fiscal years 2005- 2007", as on file in the office of the City Clerk, together with any approved amendments thereto, is hereby adopted, in pertinent part, as the official budget of the City of Arcadia for the fiscal year 2005-2006 and the amounts specified therein as expenditures from the funds indicated are hereby appropriated for the purposes specified therein. SECTION 2. • The City Clerk shall certify to the adoption of this Resolurion. Passed, approved and adopted this 21 ~` day of June, 2005. Mayor of the City of Arcadia ATTEST: City Clerk of the City of Arcadia APPROVED AS TO FORM: R ~I~ 1 " ~~ City. Attorney 2 RESOLUTION NO. 6471 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ADOPTING A CAPITAL IMPROVEMENT AND EQUIPMENT PLAN FOR FISCAL YEARS 2005-2006 THROUGH 2O09-2010 WHEREAS, on the 2nd day of June 2005, the City Manager submitted to the City Council a proposed plan enritled, "Capital Improvement and Equipment Plan, fiscal years 2005-2010", a copy of which is on file in the office of the City Clerk; and WHEREAS, Section 1205 of the Arcadia City Charter requires notice and hearing for the consideration of a capital program and its adoption by resolution; and WHEREAS, notice of the public hearing on the proposed Capital Improvement and Equipment Plan was published on June 6, 2005; and WHEREAS, the duly noticed public hearing was conducted by the City Council on June 21, 2005. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. That certain "Capital Improvement and Equipment Plan, fiscal years 2005-2010", as on file in the office of the City Clerk, together with any 1 approved amendments thereto, is hereby adopted, in pertinent part, for fiscal year 2004-05. SECTION 2. The City Clerk shall certify to the adoption of this Resolurion. Passed, approved and adopted this 21 st day of June 2005. Mayor of the City of Arcadia ATTEST: City Clerk of the City of Arcadia APPROVED AS TO FORM: ~ ~~G,~, ~' ~~f .~,Q City Attomey 2 ~. ~ - A~ryt S~ 1sY] c°°~°a,~y~=~°m`' STAFF REPORT Public Works Services Department June 21,2005 TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Director ) Prepared by: Toyasha Black, Management Ahaly t SUBJECT: RESIDENTIAL REFUSE AND RECYCLING RATE RESOLUTION NO. 6477 SETTING THE REFUSE RATE SCHEDULE FOR FISCAL YEAR `' 2005/O6 PURSUANT TO SECTION 5120.7 OF THE ARCADIA MUNICIPAL CODE RECOMMENDATION: CONDUCT A PUBLIC HEARING AND ADOPT SUMMARY In accordance with the Residentia/ Refuse and Recycling Agreement Between the City of Arcadia and Waste Managemenf Collection and Recycling, lnc., Waste Management has requested that the City Council adjust the' service rates for residential refuse/recycling collection to reflect the change in the Consumer Price Index (CPI) for the period of March 2004 to March 2005, and adjust the landfill disposal facility rates based on the previous year's percent change. The impact of this proposed adjustment on a.typical single-family household with a standard 90-gallon collection service would be 43 cents, bringing the standard monthly service rate to $14.59, up from the previous amount of $14.16. This adjustment represents an adjustment of 3.27 percent based on last years CPI and disposal increases. Standard bin service base rates (3-yard bin picked up once per week) for multi-family residences would also be $2.96 a month, bringing the standard monthly collectiorr service rate to $86.66, up from the previous amount of $83.70. This adjustment represents an adjustment of 3.54 percent based on last years CPI and disposal increases. Staff recommends that the City Council conduct a public hearing to receive public comments and adopt Resolution No. 6477 setting the service rates (Exhibit "A"} beginning July 1, 2005 for the collection of residential refuse and recyclables pursuant to Section 5120.7 of the Arcadia Municipal Code. \~c, Mayor and City Council June 21, 2005 Page 2 DISCUSSION At the June 7, 2005 City Council study session, staff presented a report on the proposed refuse rate adjustments. The City Council `directed staff to prepare a Resolution reflecting the "adjusted refuse rates for consideration at the June 21, 2005 Council meeting. Attached is Resolution No. 6477 for the City Council's approval. Waste ManagemenYs request for this year's refuse service rate adjustment was received by the City Manager's Office on April 26, 2005, per the terms of the Agreement. Rate adjustments are based on changes in the CPI and dispQSal fees. The actuai March-to-March change in the CPI is 4A percent. However, Waste ManagemenYs request was calculated per the formula' provided in the Agreement (see Tables One & Two): The CPI changes:were measured from March 2004 to March 2005 and are specific to the Los Angeles-Riverside-Orange .County statistical area in eccordance with the Agreement. The Disposal Facility rate adjustment is also based on the March 2004 to March 2005 use. Sinale-FamilV Refuse Rate The impact of this proposed adjustment on a typical single-family household with a standard 90-gallon collection service will be a CPI/disposal adjustment of 3.27 percent or .43 cents, bringing the standard monthly service rate to $14.59, up from the previous amount of $14.16. Table One: Disposal Ratelncrease Calculation for SINGLE-FAMILY RESIDENTS Cost Component Year 1 Year 2 % Change,; Welght Product (%) CPI,, . 191.5 199.2 , 4.00% 78% 3.12 Disposal Facility Rate $23.33 $23.49 0.70% 22% 0.15 Total Change 3.27 Multi-Familv Refuse Rate Standard bin service base rates (3-yard bin picked up once per week) for° multi-family residences will also be adjusted (based on CPI & disposal increases) 3.54 percent or $2.96 a month, bringing the standard monthly collection service rate to $86.66, up frorri the previous amount of $83.70. Mayor and City Council June 21, 2005 Page 3 Table Two: Disposal Rate Increase Calculation for MULTI-FAMILY RESIDENTS Cost Component Year 1 Year 2 % Change Weight Product (%) CPI 191.5 199.2 4:00% 78% 3.12 Disposal Facility Rate $37.49 $38.20 1.89% 22% 0.42 Total Change 3.54 The Disposal Facility rate for Multi-Family units is slightly higher than the residential rate because 50% of the refuse stream from these units is diverted to a waste transformation facility. The Commerce Refuse-to Energy Facility (CREF), commonly referred to as a Waste-to-Energy Facility incinerates solid waste, transforming it to electricity. This Program significantly contributed to the City's 2003 Annual AB 939 diversion rate of 74%. Staff hias worked with Waste Management representatives and has thoroughly reviewed and verified all rate adjustment data. Based on WMI's service record.and continuing satisfactory performance, staff is in concurrence with their request for rate adjustments as provided for in the Agreement. In May a rate survey (Exhibit "B") was conducted, indicating the City of Arcadia's refuse rates are among the lowest in Los Angeles County even with the proposed rate adjustments. Staff recommends that the City Council conduct a public hearing to receive public comments and adopt Resolution No. 6477 setting the service rates (Exhibit "A") beginning July 1, 2005 for the collection of residential refuse and recyclables pursuant to Section 5120.7 of the Arcadia Municipal Code. ENVIRONMENTAL IMPACT Refuse rates are exempt from the requirements of the California Environmental Quality Act as specified in Title 14, Section 15273 of the California Administrative Code. FISCAL IMPACT Residential refuse and recycling collection service rates are a fee-for-service that is paid directly to the contractor by the residential customer. The proposed rates will not impact the City's budget. Mayor and City Council June 21,2005 Page 4 RECOMMENDATION L Conduct a Public Hearing and receive any public comments. 2. ~Adopt Resolution,No. 6477,setting the.service rates for the collection of residential refuse and recyclables. ' ApProved: ""-" '-~_I William R. Kelly, City Manager PM:TB:MA:dw Attachments RESOLUTION NO. 6477 A RESOLUTION OF THE CITY COUNCIL OF TI~ CITY OF ARCADIA, CALIFORNIA, SETTING T'HE SERVICE RATES FOR THE COLLECTION OF RESIDENTIAL REFUSE AND RECYCLABLES PURSUANT TO SECTION 5120.7 OF THE ARCADIA MUNICIPAL CODE WI~REAS, pursuant to the Arcadia Municipal Code Section 5120.7, the Arcadia City Council is authorized to fix and determine the uniform rates that may be charged for collecting or removing gazbage, refuse or recyclables from any premises in the City; and WHEREAS, ali residential units in the Ciry are required to participate in the City's refuse collection service; and WHEREAS, the franchisee under that certain Residential Refuse and Recycling Agreement dated August 19, 1999 is not authorized to charge or collect any fees or rates other than the fees and rates set forth in this Resolution and the fees and rates shall remain in effect, unless changed by resolution of the City Council of the City of Arcadia. NOW, THEREFORE, TT~ CITY COUNCIL OF THE CITY OF ARCADIA, CALI.FORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: 1 SECTION 1. Commencing July 1, 2005, the monthly rates for residential refuse and recycling collecrion services shall be those set forth in Exhibit "A" attached hereto. - - SECTION 2. All ratea set forth in this Resolution shall be reflected on all refuse bills issued on or after July I, 2005. SECTION 3. The City Clerk shall certify to the adoption of this Resolution. Passed, approved and adopted this . day of , 2005. Mayor of the City of Arcadia ATTEST: City Clerk APPROVED AS TO FORM: ~~ ~. ~a-~;~ City Attorney ~ 2 Exhibit "A" City of Arcadia Refuse Collection Service Multi-family Base Rate Schedule Number of Bins STAB RATE and slze NUMBER OF PICK-UPS PER-WEEK ~ 1 2 3 4 5 B 1 -1.5 Yard $61.73 ~ 5123.47 - $18521 $246.95 $308.69 $370.42 ~ 2 - 1.5 yard $112.25 5224.50 $336.74 $448.97 $561.23 $873.48 3 • 1.5 yard . $160.37 $336.75 ~ $505.12 $673.50 $841.86 $1,010.25 4 - 1.5 yaM $224.51 $449.01 $673.51 $898.01 $1,122.53 $1,347.02 5-1.5yard - $280.62 $56126 $841.89 51,122.54 $1,403.17 $1,683.80 1 - 3 yard ~ $73.55 ~$136.57 $220.65 $29420 $36776 $441.31 2 - 3 yard $131.32 $273.18 $393.97 $525.28 $656.60 $787.92 3-3yard ~$189.14 $409.76 $567,37 $756.49 $945.62 $1,134.75 4 - 3 yard §246.91 $546.33 $740.71 $987.62 $1,234.53 $1,481.43 5-3yatd' $304.71 $682.91 $914.10 $1,278.79 51,523.50 $1,828.17 t - 6 yard E137.83 ~ $275.69 $413.52 $551.36' ~ $689.20 $827.05 Number of Blns ~~ DISMOUNT RATE and Size NUMBER OF PICK-UPS PER WEEK 1 -1.5 yard ' ~ $69.60 $139.22 $208.82 $278.43 $346.03 -' $417.64 2 -1.5 yard $126.56 ~ $253.12 $379.68 $50625 ' $632.80 $759.36 3 - 1.5 yard $189.83 $379.66 5569.49 $759.32 $949.15 $1,138.96 4 - 1.5 yard $253.11 ~ $50623 $759.33 $1,012.43 ~ $1,265.55 $1,518.86 5-1.5yard $316.40 $83277 $949.17 $1265.56 ~$1,581.95 $1,898.34_ t - 3 yard $82.95 ~ $151.04 , §240.33 $320.36 ~ $400.54 $480.84 2 - 3 yard $14579 $302.04 5437.33 .. $563.13 ~ 5728.90 $874.69 3-3yard $211.44 $452J8. 5634.32 $845J6 $1,05720 $1,268.65 4-3yard $277.09 . $604.12 ~ $831.30 $t,108.40 $1,385.51 ~ 51,662.59 5 - 3 yard $342.78 ~ $755.17 $1;028.31 $1,371.10 $1,713.87 $2,056.64 ~ t - 6 yard $750.89 ~ $301.81 $452.68 E603.57 $754.45 $905.35 Number of Blns and Size 1 STAGE RATE NUMBER OF PICK•UPS PER WEEK 2 3 4 5 8 1 - 1.5 yard $76.15 $152.33 $228.49 $304.65 $380.81 $456.97 ~ 2 - 1.5 yard $138.50 $276.99 $415.49 $553.98 $692.48 $830.97 3-1.5yard ~ $207:75: $415.50 $623.25 $830.99~~ $1,038.74 $1,246.49 4-1.5yard $277.00 $554.00 $831.00 $1,108.00 $1,305.02 51,862.02 5 - 1.5 yard . $346.25 $692.49 $1,038.73 $1,384.98 $1,731.23 $2,077.48 t • 3 yard $B6.66 $184.15 $260.03 ~ 5346.70 $433.39 $520.06 2- 3 yard $16022 $328.34 5480.64 5640.86 $801.08 $961.30 3 - 3 yard $233.77 $492.49 5701.31 $935.08 $1,168.84 $1,402.60 4- 3 yard 5307.33 $656.66 $921.99 St,229.33 $1,538.65 31,844.00 ~ 5 - 3 yard $380.86 $820.82 $1,142.58 $1,523.43 $1,904.30 32,285.16 1 - 6 yard - $163.81 $327.67 $491.43 $655.24 $819.04 $982.86 'Please add the following fees to the rates lisled above: Recycling Fee (Reso # 6269): . 2-6 uni4s = $7.00 per unil 7 or more units =$1.50 per unit . . AB 939 Fee = $0.30 per unit Exhibit "A" City of Arcadia Refuse and Recycling Collection Service Single-family Base Rate Schedule Single Family Gresnwaste Bin Service: Includes one (1) greenwaste bin, one (1) refuse and one (1) recycling container servlced once weekly Curbside Bin Service: . Resident rolls bin and containers to their curb and the trash truck d~ives directly to the container then empties the tiin and containers. Backyard Bin Service - . Waste Management enters residents backyard, rolls out their greenwaste bin and refuse/recycling containers to the curb, empties them, then return them to their original location on the same day. 6chiblt "A" ~ Clty W Areadia Resitlentlal Rafusa and Recyclinp Collection Service Slnple Family Rate Sehedule Effective July 1, 20051he monthly resldentlal refuse and recydinp service rates are: Servke Ca o 8TANDARO SERVICE RATES Yo04 0 Oroen 8eaa GW Weeb~ Recyclin0 Raro cartf Rate~ Cha e- ~ Totel ~s~B MoMhy~ Fea Fae Sarvlco Ce o~. SENIOR CR¢EN BERVICE RATEB 700I 0 Graen Baae GW Wacta Recycllrq Rab carb Rab Char e 7oul ABBlB MonMly Fee Rate SInObFamly ~ $B7I 7 S~.fi1 ~ y0.78 50.30 312.93 ~. SinyeFamlly $8.77 1 E1.38 5078 ~.90 E11.21 U~'e~BnO.(1) SB71 2 $2.18 f0.78 $0.30 S12.B8 ~ ' Dw811i1q.(1) §8.77 2 51.84 5078 {0.30 511.79 60 Gelbn Cen 59.74 3 52.81 {0.78 50.90 513.79 BO Gallan Cen ~ E8.77 3 52.82 50.78 50.30 512.17 59.71 < $3.87 f0.78 50.30 51/.43 Y ' ~ ' .. $877 4 5325 50.78 50.90 S73A0 E8.74 5 $4.63 5078 j0.30 y 515.25 "" {8,77 ~ 5 53.98 SO78 s0.$0 j19.84 Sinple FaMly 5'12.00 1 57.67 j0.78 j0.30 574.69 Sinple Pamily ~~ 570.80 1 57.98 50.78 E0.30 313.41 DWelllfp,(7) 512.00 2 52.16 50.78 ~$0.30 .576.24 Ovrelllnp.I1) ~ S70.BU 2 E7.80 3078 50.30 513.62 BOGe~bnCa~ 512.00 3 EZ.97 50.78 $0.30 E15.B9 ~80GeIbnCen~ 570.80 3 {2.82 50.78 50.30 511.60 E72.00 1 SS.87 $~.78 §0.30 518.89 E10.80 { E325 S0.7B 50.30 E~6.13 §72.00 ~6 S{.43 $078~ §0.30 E17.51 E70.80 6 j3.99 S0.7B . f0.30 515.87 ~ &npb Femily 80p .§7.83 E0.00 $0.00 57.89 K ~ Sirple Famqy 60p SB.B7 50.00 {p.00 56.87 DWelllllp, (i) BOp . 57.78 ~ 50.00 50.00 E7.78 DweGl~p, (7) BOp ~ SB.BB 50.00 f0.00 58.88 7trna Per Can ~ ' 17me Per Gn ' - UnchetluleC Pkkup ~ . . ~ ' Unx~etlukE Plckup . ~ MOnihyPx 80p $5.37 $0.00- 50.00 55.37 MOntlllyPer 80p 59.03 E0.00 f0.00 E4.83 hEtlXlonal Cen 90B ~~~ 50.00 50.00 58.83 ~ AAtlilbnal Can 80p E5.97 $0.00 f0.00 55.B7 BA'AUlamataE §3Y.72 $5.33 50.30 S3B.36 ~ BIVAUIameteE 528.45 E5.93 50.30 $35.08 Cdlectlon Sec . ... ~~-. Collectlon Sm. encaiacnon S~tn ~EO.oo So.oo S».n snConecuon Eio.Se . So.oo So.oo S~o.be 1 71me PN ~ y 7 Tme PN Per Gn . p~ ~g~ BIYAEOitlolal 517.88 50.00 E0.00 $17.88 ~ &YAtlOillonal $78.W 50.00 50.00 j76.07 Confamer ~ . ~ CoMainer ~ , i 'BUlky Item PN f24.77 E0.00 E0.00 324.7'I ~ Bulky Ilem %U 5~2.2! 50.00 s0,00 $22.4I SherpsPrtqram S2B.60 51m-One~uar ACtlltloial atranavellahb SharysProp~am S~.bUSim-OneWart AtlGPoOna le~enavellable 337.28 51zsOneGello Addltlo'rel atraeavellabb ~ , . ~537.28SIm-OneOeilon Atltlltlona letrnaveilaDle Tanponry3-YartlBMBarvica: ' TamponryROIIOMBInSaMCa: Tlirea Day Renlal 582.55 ~ ~ Rates are nepotlafeC uMer I~e wmmerclal nonaxduelve conbact Seven 08y RBIHei S9B.98 ' . ~ AtlditlonBl Re~e PBI Day 54.88 . ' This DNdnp appliea ordy to raNEenls tlmt excae0 Me 4 hea B~ky Itam collectlom i m r+ K W N ~ ~' .~ c a~ ~ ~ LL O N ~ i ~ 7 ~ .~ ~ ~ ~ m a X W ° ° ° ° ° o ° o o o o o o o ~ci o ui o ui o M, N N ~ ~ b9 69 69 EA. d9. ER ~~7 O~G p~a~~ a ~0'~~,{sbd~ G a,~~.°o~s~ ~!o ~a~~ ~,G~~J a O . °..~`~.r6. ~a ~~ , ~ ~~j .p~,,b ~~ . ~G~' q~d 0 ~G~~~ a,o ~ a~G~~sa O/~d a~) 9a ~ 4 ~J~%~~~2 ~d T a J G,~O a~Go ~s~ J ~i ~~ ~~G~~ Op .O/~ .,~, ~a~~ ~ ~a 4 s~,~~~o ~0 G~G ~~ ~~~s O G ~s ~~o~ o, a,, ~~a~ ~~J ~'s ~ ~ ay~~ ~S a N ~ ~ ~ ~ m ~ c m u E m a a m ~ ~ « IF ~t;.. ~ ,_~; ~ d , ~...ew..ua n.R.n sJ~o~ , °m4n,~Y~f~°~`' STAFF REPORT Administrative Services Department DATE: June 21, 2005 TO: Mayor and City Council FROM: Tracey L. Hause, Administrative Services Director~ By: Chris Ludlum, Senior Management Analysta6t- SUBJECT: Resolution No. 6475 - Establishinp processinq charaes for certain cable/OVS franchise qumoses Recommendation: Adopt BACKGROUND: The City is currently involved in separate matters involving both of its two cable television providers. In June of 2002, Adelphia Communications (Adelphia) announced its intention to reorganize under federal bankruptcy protection. In addition, in March of 2004, Altrio Communications (Altrio) announced an asset sale to Champion Broadband, LLC (Champion). The Ciry expects Adelphia to emerge from bankruptcy this year or to be sold to another company. Meanwhile, Champion is in the process of applying for a request to transfer Altrio's franchise agreement to Champion or, as Champion has more recently suggested, to apply for a new franchise altogether. Adelphia operates throughout Southem Cafifornia as a traditional cable television company and is governed under local, state and federal cable television laws. Altrio and Champion are Competitive Local Exchange Carriers (CLECs) and operate in Arcadia as a cable television provider. However, in nearby Pasadena and Monrovia, Altrio and Champion operate as "Open Video Service Providers" (OVS Providers). Champion has requested that, if it applies for a new franchise agreement with the City, be granted an "OVS" franchise agreement. As such, after conducting the public hearing, it is recommended that the City Council adopt Resolution No. 6475 establishing processing charges for certain cabie/OVS franchise purposes. ~o+~~~~ti@.C`r ~'o ~~,~ ta,aoos c.c!-l{~, ~ . Mayor and City Council June 21 2005 Page 2 DISCUSSION: Ordinance No. 2206 is scheduled for adoption on tonighYs agenda. This proposed Ordinance sets forth policies governing the manner in which a cable television operator, a multichannel video programming provider, OVS or other video programming provider that uses the public rights of way to deliver services applies for, qualifies for, and is granted a franchise agreement, regardless of the technology being proposed. Under the proposed ordinance, a franchise for OVS operators.takes essentially the same form as a traditional cable N franchise, albeit with some important differences. In all cases, the City retains rights to require an application fee, rights to evaluate the applicanYs financial, technical, and legal qualifications, and rights to require public benefits in light of community needs. Resolution No. 6475 establishes processing charges under which the City would be able to recoup the actual cost of providing the service for which the charge is imposed. FISCAL IMPACT: If the proposed processing charges were approved, the City would be able to recoup the actual cost of providing the service for which the charge is imposed. RECOMMENDATION: It is recommended that the City Council: 1. Conduct a public hearing and receive public comments. 2. Aiiopt Resolution No. 6475 establishing processing charges for certain cable/OVS franchise purposes. Approved: ~ William R. Kelly, City Manager 't~.ri RESOLUTION NO. 6475 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, E5TABLISHING PROCESSING CHARGES FOR CERTAIN CABLE / OVS FRANCHISE PURPOSES WHEREAS, on June 21, 2005, the City Council ("City Council") of the City of Arcadia, California ("City") adopted Ordinance No. 2206 authorizing the City to enter into cable franchise and similaz agreements for the use of the City's rights of way for the provision of telecommunication services ("Franchise Ordinance"); and WHEREAS, pursuant to the Franchise Ordinance, the City is authorized to establish and impose certain processing charges in order to defray the costs incurred by the City in implementing the Franchise Ordinance; and WHEREAS, Government Code section 66014, the City may not charge processing charged in excess of the estimated reasonable cost of providing the service for which the charge is imposed; and WHEREAS, in accordance with Government Code secrion 66018, prior to the adoption of this Resolution, notice of the time and place of the meeting, including a general explanation of the matter to be considered, was published for 10 days in a newspaper regularly published once a week or oftener in accordance with Government Code section 6062a; and -2- WHEREAS, in accordance with Govenunent Code secrion 66018, prior to adopting this Resolution, the City held a public hearing, at which oral or written presentations could be made, as part ofa regularly scheduled City Council meeting; and WHEREAS, the City Council finds that the most effective manner in which to ensure that the processing fees imposed pursuant to the Franchise Ordinance do not exceed the estimated reasonable cost of providing the service for which they are imposed is to adopt a deposit system by which the City's acfual costs incurred in processing the applicable services aze charged against a deposit provided by the applicant. NOW THEREFORE, CITY COLTNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. Pursuant to Ordinance 2206, the City hereby adopts the following deposit schedule for the following services: New Franchise/OVS Agreement: $30,000 AmendmentlRenewal of Existing Franchise/OVS Agreement: $15,000 Transfer of Francluse/OVS Agreement $15,000 Administrative Hearing: $1,000 -3- G~ %~ SECTION 2. If the City's actual costs in processing and reviewing the applicable request are less than the amount of the deposit set forth in Section 1 of this Resolution, any remaining funds from the deposit shall be refunded to the applicant within 60 days after final approval or denial of his or her application. In the event that the deposit is less than the City's actual costs, the applicant shall pay such additional costs to the City within 30 days after written notice from the Ciry that such additional payxnent is required. If payment of such amount is not made within such time, the City shall cease all further proceedings connected with the application. SECTION 3. This Resolution shall be effective immediately. SECTION 4. The City Clerk shall certify to the adoption of this Resolution. Passed, approved and adopted this 21 st day of June 2005. Mayor of the City of Arcadia ATTEST: City Clerk of the City of Arcadia APPROVED AS TO FORM: City Attorney of the City of Arcadia -4- ~~~.,~ - . ~ ~ ~ 1. ~ . A~Y ^f.~lfl) '~~a~~y~t~°s`' STAFF REPORT Development Services Department June 21, 2005 T0: Mayor and City Council FROM: Don Penman, Assistant City ManagedDevelopment Services DirectoraPJ' Donna L. Butler, Community Development Administrator,;~'~ SUBJECT: Recommendation: Introduce O~dinance 2207 SUMMARY The City Council at its May 17, 2005 meeting reviewed and approved Text Amendment 05-03 proposing changes to Article IX, Chapter 7(Oak Tree Preservation) adding provisions for an administrative review process for Oak Tree encroachment. Unfortunately the public hearing notice for this text amendment was not published in the paper. Notice of tonighYs hearing has been published in the May 30 Arcadia Weekly for consideration at tonighYs meeting. The Planning Commission at its April 26, 2005 meeting recommended approval of this ordinance to the City CounciL The Development Services Department is recommending approval of this text amendment and introduction of Ordinance No. 2207 amending Chapter 7 of Article IX of the Arcadia Municipal Code regarding the preservation of oak trees. DISCUSSION Chapter 7 of Article IX sets forth provisions for Oak Tree preservation. Currently, there are two types of applications regarding oak trees, one for the removal of TA 05-03 June 21, 2005 Page 1 ~ diseased and/or hazardous trees, and another application to remove or encroach within the protected zone of a healthy oak tree. The application for removal of a diseased and/or hazardous tree can be approved administratively without a pubiic hearing. However, an application for encroachment andlor removal of a healthy oak tree must be reviewed by the Modification Committee or Planning Commission at a noticed public hearing. The proposed text amendment will create an administrative review process for encroachment into the protected zone of oak trees. Development Services Department stafF will review the Oak Tree Encroachment permit. After the Development Services Department makes a decision regarding the Oak Tree encroachment request, the applicant shall be notified of the status of the application. Application requests to remove healthy Oak Trees shall continue to be reviewed by the Modification Committee. The proposal is to amend portions of Chapter 7 of Article IX, Sections 9701, 9704, and 9705. The major change will occur in Section 9704 (Application and Fees), adding section C entitled "Oak Tree Permit for Encroachment Into a P~otected Zone." This section shall include the application and administrative review procedures (See attached exhibit) Another component of the proposed text amendment includes minor changes to several sections of Chapter 7. Throughout the entire Chapter, the words "Planning DepartmenY' have been replaced with "Community Development Division." Also, the phrase "or his/her designee" shall follow the words "Community Development Administrator" in several paragraphs. In several paragraphs, the words "and/or encroachment into a protected zone," have been added or omitted as appropriate. The proposed text amendment has been initiated to enable Oak Tree Encroachment Permits to be processed administratively. The proposed process shall be less onerous to prospective applicants and should also take less staff time and resources for review. The applicant will still be required to provide an arborist report and plans for consideration of the encroachment. Attached is the draft Ordinance highlighting the changes. ENVIRONMENTAL ANALYSIS The proposed text amendment is exempt from the requirements of the California Environmental Quality Act (CEQA). There is no possibility that the text amendment, by itself, will have a significant effect on the environment under Section 15061(b)(3) of the CEQA Guidelines, and this text amendment does not constitute a"projecY' under Section 15378(b)(2) of the CEQA Guidelines. TA 05-03 June 21, 2005 Page 2 RECOMMENDATION Approve Text Amendment T.A. 2005-04 and Introduce Ordinance No. 2207 an Ordinance of the City Council of the City of Arcadia, California, Amending Chapter 7 of Article IX of the Arcadia Municipal Code regarding the preservation of oak trees. Approved: ~~ William R. Kelly, City Manager Attachments: Ordinance No. 2207 Preliminary Exemption Assessment Copy of the April 26, 2005 PC Minutes TA 05-03 June 21,2005 Page 3 ORDINANCE NO. 2207 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING CHAPTER 7 OF ARTICLE IX OF THE ARCADIA NIUNICIPAL CODE REGARDING THE PRESERVATION OF OAK TREES THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES ORDAIN AS FOLLOWS: SECTION 1. Sections 9701, 9704 and 9705 of Chapter 7 of Article IX of the Arcadia Municipal Code are amended to read as follows: 9701. SCOPE. No oak tree shall be removed, damaged or have its protected zone encroached upon except in conformance with the provisions of this Chapter. The provisions of this Chapter shall apply to all oak trees on all public and private properiy whether vacant, undeveloped, in the process of development or developed. Exceptions. The following are exempt from the provisions of this Chapter: A. Combined Pernut. An Oak Tree Removal Pernut is not required where tree removal and/or encroachment has been specifically approved as part of a development pernut. B. Emergency Situation. Cases of emergency where the Director of Public Works, or any member of a law enforcement agency or the City of Arcadia Fire Department, in the performance of his or her duries, deternunes that an oak tree poses an irruiunent threat to the public safety, or general welfare. C. Visual Barriers. Removal or relocation of oak trees necessary to obtain adequate line-of-sight distances as required by the Director of Public Works. D. Public Utility Damage. Acrions taken for the protection of existing electrical power or communication lines or other property of a public utility. E. City Property. Removal of oak irees on City owned property, which in the opinion of the Director of Public Works, will cause damage to exisring public improvements, or which are in a location that does not permit the development of the site for public purposes. F. Arcadia Redevelopment Agency Property. Removal of oak trees on Arcadia Redevelopment Agency owned property that, ui the opinion of the Executive Director of the Arcadia Redevelopment Agency, are in a location which does not permit the development of the site. 9704. APPLICATION AND FEES. A. Oak Tree Permit for the removal of diseased and/or hazardous oak trees. 1. An application for an Oak Tree Pernut for the removal of a diseased or hazardous oak tree shall be made to the Community Development Division, and shall include an evaluation from a Certified Arborist as to the condition of the tree. 2. There is no fee for an Oak Tree Permit for the removal of a diseased br hazardous oak tree. B. Oak Tree Pernut for the removal of healthy oak trees. 1. An applicadon for an Oak Tree Permit for the removal of a healthy oak tree shall be made to the Community Development Division. The content, form, insirucrions, procedures, and requirements of the application package deemed necessary and appropriate for the proper enforcement of this Chapter shall be _z_ Ord. No. 2207 established by the Community Development Division. The application shall include: (a) an explanation as to the why the ixee's removal is necessary, (b) an explanation as to why tree removal is more desirable than alternative project designs, (c) an explanation of any mitigation measures, (d) a fee in the same amount as required for a Modification application. C. Oak Tree Permit foT Encroachment Into a Protected Zone. 1. An application for an Oak Tree Pernlit for Encroachment Into a Protected Zone shall be made to the Community Development Division, and shall include an evaluation from a Certified Arborist as to the condition of the tree and the effect of the encroachment upon the tree accompanied by the appropriate photographs showing the area(s) of encroachment. 2. A fee in the same amount as required for an Administrative Modificarion applicarion shall be submitted at the rime said application is filed with the City. 9705. ACTION ON APPLICATION A. Oak Tree Perrnit for the removal of diseased and hazardous oak trees. 1. Upon the receipt of an application to remove a diseased or hazardous oak tree, the Community Development Administrator or his/Yier designee shall have five (5) working days to approve, conditionally approve, or deny the application. 2. If the Community Development Administrator or his/her designee denies such application, the. decision may be appealed to the Modification Committee. Such appeal shall be processed pursuant to the modification _g_ Ord. No. 22D7 regulations. The fee for an appeal shall be the same as for a Modification application. 3. The privileges granted an applicant in this Section shall become null and void if not utilized within one (1) year from the date of the approval. B. Oa1c Tree Permit for the removal of healthy oak trees. 1. The application for an Oak Tree Pernut for the removal of a healthy oak tree or trees shall be subject to the approval or condirional approval of the Modification Committee or the Planning Commission (on appeal) or City Council (on appeal) pursuant to the modification regulations. 2, If the applicant lives within a Homeowners Association area established pwsuant to Section 9272.2.3 of the Arcadia Municipal Code, the applicant shall submit their tree removal plans to the Architectural Review Board (Committee) of said Homeowners Association for review and approval, conditional approval or denial, prior to filing an application with the City. 3. The Architectural Review Board's (Cominittee's) review and comment are not required if the Homeowners Association has filed a letter with the Community Development Division stating that their Association does not wish to perform such review. 4. The privileges granted an applicant in this Section shall become null and void if not utilized within one (1) year from the date of the approval or conditional approval. C. Oak Tree Permit for Encroachment Into a Protected Zone. 1. Upon the receipt of an application to encroach into the protected zone of an oak tree, the Community Development Administrator or his/her designee shall -4- Ord. No. 2207 have five (5) worldng days to approve, conditionally approve, or deny the applicarion. 2. If the Community Development Administrator or his/her designee denies such application or approves said application with conditions, the applicant may appeal the denial , or the condirions of approval to the Modi~ication Corrunittee. Such appeal shall be processed pursuant to the modification regulations. The fee for an appeal shall be the same as for a Modification applicarion. 3. The privileges granted an applicant in this Secrion shall become null and void if not utilized within one (1) year from the date of the approval. SECTION2. The City Clerk shall certify the adoption of this Ordinance and shall cause a copy or summary of the same to be published in the official newspaper of said City within fifteen (15) days of its adoprion. This Ordinance shall take effect thiriy-one (31) days after its adoption. s [SIGNATURES ON NEXT PAGE] _5_ Ord. No. 2207 Passed, approved and adopted this day of , 2005. Mayor of the City of Arcadia ATTEST: City Clerk APPROVED AS TO FORM: ~~.~ Step en P. Deitsch City Attorney -6- Ord. No. 2207 PRELIMINARY EXEMPTION ASSESSMENT C~'OPOPAT4D ,eo, (Certificate of Determination when attached to Notice of Exemption) Name or description of project: Text Amendment No. TA 05-03 to add an administrative review process for Oak Tree encroachment bv amendinp certain sections of Chapter 7 Article IX (Oak Tree Preservation) of the Arcadia Municiqal Code. 2. Location: Citv-wide 3. Entity or person undertaking project: A. X @. Other (1) Name: CitY of Arcadia (2) Address: 240 W Huntinqton Drive Arcadia CA 91007 4. Staff Determination: The City's Staff, having undertaken and completed a preliminary review of this project in accordance with the City's "Locai Guidelines for Implementing the California Environmental Quality Act (CEQA)" has concluded that this project does not requlre further environmental assessment because: a. _ b. _ c. _ d. _ e. X f. , The proposed action does not constitute a project under CEQA. The pro}ect is a Ministerial Project. The project is an Emergency Project. The project constitutes a feasibility or planning study. The project is categorically exempt. Applicable Exemption Class: 15061(b)(3) The project is statutorily exempt. Appiicable Exemption: g. X The project is otherwise exempt on the following basis: There is no possibilitv that the text amendment bv itself will have a siqnificant effect on the environment h. _ The project involves another public agency which constitutes the Lead Agency: Name of Lead Agency Date: March 14 2005 _ Joe Lambert Staff 7l02 3. PUBLIC HEARING TA 2005-03 Consideration of a text amendment to add an administrative review process for Oak Tree encroachment by amending certain sections of Chapter 7, Article IX of the Arcadia Municipal Code. The staff report was presented. In answer to a question by Commissioner Wen, Ms. Butler said that a hazardous tree is when it is blown over or affecting the foundation of the home. Genera]ly, they are required to replace it with another tree. Commissioner Olson said that if this was passed, the majority of the tree application would be done administratively and not require review by the Modification Committee. The public hearing was opened. No one spoke in favor of or in opposition to this item. MOTTON: It was moved by Commissioner Olson, seconded by Commissioner Hsu to close the public hearing. The motion passed by voice vote with no one dissenting. Commissioner Olson was in fauor of the te~rt amendment and said that it would help out citizens and reduce staff time, especially in light of the fact that applicants will still be required to provide azborist reports. MOTION: It was moved by Commissioner Olson, seconded by Commissioner Lucas to recommend approval of TA 2005-03 to the City Council. ROLL CALL: AYES: Commissioners Hsu, Lucas, Olson, Wen, Baderian NOES: None Arcadia City Plarming Commisaion ~ 6 4Y26l5 ,~ - ~ ~~ , ,~ ° ""°°RpoRAT$9-~°°~ STAFF REPORT Office of the City Clerk DATE: )une 21, 2005 TO: Honorable Mayor and City Council FROM: Vida Tolman, Chief Deputy City Clerk/Records Manager~ SUB]ECT: RECOMMENDATION TO APPOINT MEMBERS TO THE FOLLOWING CITY BOARDS AND COMMISSIONS: Arcadia Beautiful Commission (2) Human Resources Commission (1) Library Board (1) Senior Citizen Commission (1 at-large appointment) SUMMARY: The purpose of this report is to provide the City Council with appropriate background information so that they may make informed appointments to the Ciry's various Boards and Commissions. DISCUSSION: The City of Arcadia has a number of Boards and Commissions which were created to advise the City Council and the City Manager on matters of city-wide concern as well as to act as a channel of communication between municipal government and the public. Each year, the City Council advertises vacancies on the various Boards and Commissions so that interested Arcadia residents receive information on how to participate in local decision making through this unique volunteer service opportunity. Selection for appointment to a Board or Commission is generally based on a resident possessing a broad viewpoint and concern for the City of Arcadia, a familiarity with the community's history and goals, and an interest and a recognition of the importance of the particular Board or Commission. Page 1 of 2 Recently, the City Clerk's office advertised vacancies on the various Boards and Commissions. To assist the City Council in their selection process, staff has induded the following documents as attachments to this report: 1. 2005 Boards and Commissions Appointment List Summary (Attachment I) 2. Nomination Letters from Community Groups (Attachment II) 3. NewCitizen Service Resume's submitted for the various Boards and Commissions (Attachment III). 4. Current Boards and Commissions Roster with Term Expiration Dates (Attachment IV) It should be noted that all appointments to the Boards and Commissions are four (4) year terms with the exception of the Senior Citizens' Com'mission which is a two (2) year term. Also, three (3) of the Senior Citizens' Commission vaeancies are mandatory appointments from Arcadia Service Clubs. The Council may select the one remaining at- large vacancy from the resume's on file. FISCAL IMPACT: There is no fiscal impact to the City Council's action of appointing members to the various Boards and Commissions. RECOMMENDATION: It is staff's recommendation that the City Council make appointments to fil! the Boards and Commissions vacancies from the pool of interested incumbents and new applicants. /Attachments Page 2 of 2 • 2005 BOARDS AND COMMISSION ~" ' 6a~~ °~ ~~' ~i~~ '~ ~ k~P t ~" . ~t , .iE ~~~ ~~ARGAD~" ' ~A`URFU~~ a'~fm , ~2~POSi ions 6~ ~y+;.~i~{~ ~t;~-'C'~"~~~.~` x ~s ~"~r`~~,.~u,i ~` .'.~4~-'. r~ ~k'_$° ~ ~xi~~` d c~.x.~_,z. a. Eligible for Reappointment Eileen Hubbard Applications on File Peter Milton Amundson David Halt Ann Kidd Grace Liang Kristina Mathews ]ohn Mc Mahon ]ames Russell Simsarian Stephen Swinney Eligibie for Reappointment Robert Garrett Applications on File ]oann Bradvica David Holt Sa'ad Issa Daisy Ma Tony Pech Steven Phillipi Yee-Horn Shuai ]ames Russell Simsarian Stephen Swinney Peter Ulrich Applications on File Meredith Brucker David Holt Sa'ad Issa ]ohn Mc Mahon Stephen Swinney Vern Whitaker APPOINTMENTS SUMMARY pnpCHMENT I Requested Reappointment Requested Reappointment # indicates 2 terms served Mandatory appointments Esther Barnes (Arcadia Traveler's Club) from Service Clubs Don Milefchik (Senior Men's Club) Frank Lee (Arcadia Senior Friendship Club) At Large Applications on File David Holt Eileen Hubbard ]eff Margett ]ames Russell Simsarian Peter Ulrich Kathryn Valentine Vern Whitaker # indicates 2 terms served ARCADIA SElVIOR FRIENDSHIP CLUB 100 South Santa Anita Avenue Arcadia, CA 91007 May 23, 2005 Vida Tolman Arcadia City Clerk 240 West Huntington Drive Arcadia, CA 91007 As President of the ARCADIA SErTIOR FRIENDSHIP CLUB I have appointed Frank Lee to be our Senior Citizens Commission Representative a~nd represent the Club in that capacity. This action has been approved by the Friendship Club Board at our meeting of May 25, Z005. ~~`P~~~~ ~ Richard L. Blough RECEIS~ED Jim Barrows, City Clerk :'t:; J ""si';; 240 W. Huntington Dr. ` Cl7Y oF AaCADIA Arcadia City Hall GI7Y 6LGRK Arcadia, CA 91007 Deaz Mr. Barrows The Arcadia Senior Men's Club continues to support and recommend the reappointment of Don Milefchik as our representative to the Senior Citizen Commission. Please advise the Arcadia City Council of the recommendation from our club, for their approval. If additional information is required, I can be reached at (626) 446-8479. Thank you for your time and consideration regarding this matter. . Best Regards, . ; -- ~~~~~~~.~c.~ Killian, President Senior Men's Club ~~c~ivEn viJ Il~ . ~.'~~J~) Jnn Barrows, City Clerk Arcadia City Hall 240 W. Huntington Dr. Arcadia, CA 9100'7 Dear Mr. Barrows CITY OF ARCADIA CITY CLEftf; The Arcadia Travelers Club continues to support and recommend the reappointment of Esther Bames as our representative to the Senior Citizen Commission. Please advise the Arcadia City Council of the recommendation from our club, for their approval. If additional information is required, I can be reached at (626) 287-9345. Thank you far your fime and consideration regarding this matter. Best Regazds, 2 ' ~j(~ Miriam Hubble, President Arcadia Travelers Club ~ CITY OF ARCADIA ~~cEj`'E~ ~A~ o ~ 700~ " Citizen Service Resume crrvoFARCAO~ CIN CLCAX ~ ,o~ O~ce of the City Clerk ~°Rposare$9'' 240 W: Huntington Drive Arcadia, CA 91007 (626)574-5410 PLEASE PLACE A CHECK MARK NEXT TO THE BOARD/COMMISSION FOR WHICH YOU WOULD LIKE TO APPLY (You may make more than e selection): Arcadia 8eautiful Commission ~ Historical Museum Commission _ Planning Commission Human Resources Commission _ Recreation and Parks Commission Library Board of Trustees Senior Citizens' Commission ***rm*x*~*~*~r***~************s****~****~s***~~***~m**~***r~*****~*~~*********r~~~~* DateofApplication pgay 4, 2005 Amundson, Peter, Milton Last First Middle 275 W. Longden Ave Home Phone 626.445. 7833 gusiness Phone ( 62C~ 664-3433 How long haveyou been a residentofArcadia7 43 years Are you a registered voter7 Yes . YeS No Transportation Occupation Employer Minuteman Transport, Inc. Education (Include professional orvocational licenses or certificates) BA, UCLA numerous business certificates Cammunity involvement (list organization memberships and committee assignments) over 30 years working with local youth (Kare Youth League) 25 years get ing ou e vo e an invo vem Inc Please describe any background, training, education or interests th'at qualify you as an appointee As a native, my heart is in Arcadia and it's future I am a team player, concensus builder I am President and CEd but strive for humility who tries to use logic rather than emotion to solve problems (PLEASE COMPLETE THE REVERSE SIDE OF THIS FORMI What do you see as the objectives and goals of the advisory board or commission for which you are applying? ~ + +~. y~,. encouraae improvement and beauty of ~ our areat citv. Are you aware of the time commitment necessary to fulfill the obligations of an appointment to this position? Yes xX No_ State law and the City Conflict of Interest Code requires you to file a statement of economic interests annually as well as related forms when you assume and leave your ap ointed office (e.g. sources of income, loans, gifts, investments, interest in real property as required state law). Do you agree to file all required forms in a timely manner as proscribed by the City's filing o ? Yes No_ I hereby certify that the fo~egoiog information is correct to the best of my knowledge. Signature May 4, 2005 Date Please attach additional pages if necessary and return to the address listed on the reverse side ~~ CITY OF ARCADIA Citizen Service Resume ~~~~~~ ~~~ ~ ~~ ~ ~IA~ ~ ~ 2005 o° Office of the City Clerk CITY DFARCADL4 ~°RposaxsD''~ 240 W. Huntington Drive GITYCLERtS Arcadia, CA 91007 (626)574-5410 PLEASE PLACE A CHECK MARK NEXT TO THE BOARD/COMMISSION FOR WHICH YOU WOULD LIKE TO APPLY (You may make more than one selection): Arcadia Beautiful Commission Historical Museum Commission _ Planning Commission _ Human Resources Commission Recreation and Parks Commissi n_ Library Board of Trustees _ Senior Citizens' Commission ~ **~~~~*****~******~~***********~~*m~****~*~****~~~~~*********~~~**~*~*~***~***~~*~~* Date of Last First Middle ~, HomePhone~~d ~n/~{-15`~3C~ BusinessPhone( 1 ~~ How long have you been a resident of Arcadia? -.3a t Are you a regist~ed voter? Yes Y No Education (Inciude professional or vocational licenses or certifcates) unity lravolvement (Iist organization background, training, education or and committee assignments)_ you as an appointee (PLEASE COMPLETE THE REVERSE SIDE OF THIS FORM) What do you see as the objectives and goals of the advisory board or commission for which you are Are you aware of the time commitment necessary to fulfiil the obligations of an appointment to this position? Yes_ No_ State law and the City Conflict of Interest Code requires you to file a statement of economic interests annually as well as related forms when you assume and leave your appointed office (e:g. sources of income, loans, gifts, investments, interest in real property as required by state law). Do you agree to file all required forms in a timely manner as proscribed by the City's filing official? Yes_ No_ I hereby certify that the foregoing information is correct to the best of my knowledge. Signature Date Please attach additional pages if necessary and return to the address listed on the reverse side CYTY OF ARCADIA ~CEIVE~ Citizen Service Resume ~~y ~;,~ ~~~5 C17Y OF ARCAp~ ,o' OfFce of the City Clerk ~'r~~%L;?,~ °aPOSa2mo'' 240 W. Huntington Drive Arcadia, CA 91007 (626)574-5410 PLEASE PLACE A CHECK MARK NEXT TO THE BOARDJCOMMISSION FOR WHICH YOU WOULD LIKE TO APPLY (You may make more than one selection): Arcadia Beautiful Commission Historical Museum Commission ~ Planning Commission Human Resources Commission ~ Recreation and Parks Commission _ Library Board of Trustees Senior Citizens' Commission _ ****~**~~~as***~**~***s***~**s**~**s***r~**~********s~~~***~*~**~******~*****~****~~ DateofApplication April 28, 2005 Name Bradvica Joann G. Last First Mlddle Address z038 Elkins Place, Arcadia, California 91006 Home Phone ~ 626) 355-6044 guslness Phone (626~ 355-601 2 How long have you been a resident of Arcadia? ~ 972 - 1988, 2002 - Present Are you a registered voter7 Yes XX ~ No Occupation Business Owner Employer The Bradvica Company Education (Include professional or vocational licenses ar certificates) 1488 Graduate of Califomia State University Los Angeles - Bachelor's Degree in Political Science 1983 Graduate of Arcadia High School Community involvement (list organization memberships and committea assignments}. Executive Boazd Member & Secretary - Arcadia Historica] Society Co-Chair - Safeguard the Children Committee - Holy Angels School & Parish Member - Catholic Parenf Teacher Association - Holy Angels School Please describe any background, training, education or interests that qualify you as an appointee As a former Deputy City Manager of the City of Alhambra, I have an extensive working knowledge of local government, its functions, its funding and its limitations - especially those of a full service city such as Arcadia. Specific to the Human Resources Commission, I acted as lead negotiator in Alhambra's Meet and Confer Process with its Miscellaneous Employees Association and Police Non-Sworn Association. Also, I was frequently appointed to review and make final decisions on employee grievances on behalf of the City Manager. LPLEASE COMPLETE THE REVERSE SIDE OP THIS FORMI What do you see as the objectives and goais of the advisory board or commission for which you are applying? The goals and objectives of the Human Resources Commission is to offer input and make fair, educated decisions regarding personnel administration and employee discipline and grievances. I have tremendous experience in this area and am eager to use my knowledge and experience to benefit our fine city. Are you aware of the time commitment necessary to fuififi the obligations of an appointment to this position? Yes X No„_ State law and the City Conflict of Interest Code requires you to file a statement of economic interests annually as well as related forms when you assume and leave your appointed o~ce (e.g. sources of income, loans, gifts, investments, interest in real property as required by state law). Do you agree to file all required forms in a timely manner as proscribed by the City's filing official? Yes_ No, I hereby certify that the foregoing information is correct Yo the best of my knowledge. ~ ~r~~1 April 28, 2005 Signature Date Please attach additional pages if necessary and return to the address listed on the reverse side CITY OF ARCADIA ~ Citizen Service Resume ~ ~. Offfce of the City Clerk 240.;W. Huntington Drive Arcadia, CA 91007 (626) 574-5410 RECEIV~D JUN 2 2004 cm~ ~ ta II2ECEIVEI3 ~AR ~ 1 2005 ~ITY OF ARGADIA CI ~ 1' CLE?:< Parking District Commtssion Planning Commission Recreation and Parks Commisst.oh 5enior Citlzens' Commission Voluntary advisory baa[ds and commissfons are tisted below: Arcadia Beautiful Commission s or ca Museum Commissio-~ Human Resources Commission ~ary Board of Tr~s- te ~ *Ie**#*rtrt~tfRR*!*/*#M***#*i~ k*i##!M*ir***! DateofApplfcat(on Une . 1 ~ _ Qoard/Commissfon appiled for:~ ~ first. Last . M'iddl -----/----- -- Addressi ~0 1~/ ~ii ~~~~u ,~ j~r ~Zl{~, ~rc.r~/'4 ~ ~ 9~~n7~3~ Home Phon~(~~ NNS 070,~Business hone(~Zbl L~~/'7- /h 7~ ~_ How long have you been a resldent of Arcadta7!9~'s 19GS m-~l 1995 ZQD~ Are you a registered Voter7 Yes~_ No T _, , ~ ~ ~ ~, r; 'n ~SSk ~~ ~~' S r~~c'~'u:L' ~af ri b ~t~~Jer~ c~,,. : a N,57~or~'l4 ~ ~OC~ P (over) . Community invo/lvemenet (list o~r anizatlo membersh'ips and committee assignmerits) ~„~ („l ~,,H 6Pr. f~/ r/~r'A ~~~i- ~~ C.e-m Mert e you as an appoi~tee7 T . _ r , ~, ~ I : . -tn~7~{~~S V~a~~a~/~° Ir~e 5 D U.rC ~. . What do you see as the objectives and goals of tfie advidory board or commission for which you are applying7 ~ i ,~ / li ~1 ~ I! ~~: ~ ~ r-(~ o-F ~ ~ ~`~v r`~,'h c~ ~ v ~ . Are you aware of the time commitment necessary to fulf(il the obligations of an appointment to this position? " Yes,~ No_ Are you aware that financial disclosure inay be required annually, (e.g, sources of income, loans, giftS, Investments, interest fn real property as Cequired by state law )? Yes~i No._ What spectal quality can Ydu bring to an Arcadia advisory body?~ .d.w~ CpnS~! PM~-~~ d~a/ l?h-fGuc'ic~~ ~hn.,/~" rf.n.V resfJ,m~.•b.'/~i/ L-Ya/~o am. ~Y PX~PV~BMLP ,rl I hereby certify that the foregoing information is correct to the best of my knowiedge. Signature /, 2~o y Date Please attach additional pages if necessary and return to the address listed on the reverse side What is there in.your background, training, education or interests that q 1 1.~~'... ~Vl.n I.~nirC I I.InbKO_/.YI ~i ~/o/./C liYlA~ L ~~~ CITY OF ARCADIA ~ ~~e~~~r~ Citizen Service Resume ;. . MAR 21 2005 ,,A Office of the City Clerk CJTYOFARCqp~q ~~RpOgeTb9~~ 240 W. Huntington Drive ~N~LER1< Arcadia, CA 93007 (626)574-5410 PLEASE PLACE A CHECK MARK NEXT TO THE BOARD/COMMISSION FOR WHICH YOU WOULD LTKE TO APPLY (You may make more than one selection): Arcadia Beautiful Commission Historical Museum Commission~ Planning Commission Human Resources Commission Recreation and Farks Commission Library Board of Trustees ~ Senior Citizens' Commission **~*sss**s**sx~m*r**** r**~**s*******x***s~**a**~*****~**~********~a***x***s**~xx~** Date of Last First ~ Home Phone Business Phone How long have yau been a resident of Arcadia? Are you a registered voter7 No Occupation Employer Education (Include professional or vocational licenses or certificates) Community involvement (list organization membership~ arsd wrr.mittee assignments) Please describe any background, training, education or interests that qualify you as an appointee S~C VYl ~ CI S ~ y1 cZ. ~l~ c> ~~G v' t~ D"yl "~ (PLEASE COMPLETE THE REVERSE SIDE OF THIS FORM1 What do you see as the objectives and goals of the advisory board or commission for which you are applying? Are you aware of the time commitment necessary to fulfill the obligations of an appointment to this position? Yes_ No_ State law and the City Conflict of Interest Code requires you to file a statement of economic interests annually as well as related forms when you assume and leave your appoiated office (e.g. sources of income, loans, gifts, investments, interest in real property as required by state law). Do you agree to file all required forms in a timely manner as proscribed by the City's filing official? Yes_ No_ I hereby certify that the foregoing information is correct to the best of my knowledge. Signature Date Please attach additional pages if necessary and return to the address listed on the reverse side CITY OF ARCADIA ~c~~~ . AFF? ~ ?OG5 Citizen Service Resume ~aNOFARCAGIA Office of the City Clerk ~~rYG~G3eC 240 West Huntington Drive Arcadia, California 91007 (626) 574-541Q Voluntary advisory boards and commissions are listed below: Arcadia Beautiful Commission Planning Commission Historical Museum Commission Human Resources Commission Library Board of Trustees Recreation and Parks Commission Senior Citizens' Commission /'k*YltYifY*k#fr#RR1Hi'44YirtiY4liQYfHeR'MY4*4tMMRtRkthitiYYe*'kfrkllfF#~Fh*h#fRM'M'ki'ii ii4it1F1hF}lhAttY4i*k~!*k+Yf1R11RRRtR WMfrM1fifrM~k4A~*iHhfiM*k*t Date Of Application: March 31, 2005 Board/Commission Applied For: Human Resources Commission Name: Daisy Ma irst a5t Mi e Address: 64 E. Las Flores Ave. Home Phone: (626) 688-7018 How Long Have You Been A Resident Of Arcadia7 $+ years Are You A Registered Voter? Yes X Business Phone: (323) 890-7248 No OCCUpatlon: Supervisor/Aevelopment Specialist Employer: Los Angeles County Community Development Coffinission Education (Include Professional Or Vocational Licenses Or Certificates): San Francisco State Universitv California Licensed Realtor Community Involvement (List organization Memberships And Committee Assignments): Member, Bureau of Naturopathic Medicine Advisory Council of State of California • Vice Chair/Commissioner, Commission of Children & Families of County of Los Angeles (Over) What is there in your background, training, education or interests that qualifies you as an appointee? I think my background'that qualifies me is my 8 years as a Commissioner on the Los Angeles County Commission of Children & Families and Chair of the Personnel Committee for the Commission. My interest is to get more involved in the community and to give back ta the City. What do you see as the objectives and goals of the advisory board or commission for which you are applying? The ohjectives and goals are to make recommendations to the City Manager and/or City Council on city personnel issues. The appointee must be fair and remain neutral on all reviews. All recommendations should be for the betterment of the City and community. Are you aware of the time commitment necessary to fulfill the obligations of an appointment to this position? Yes x No Are you aware that financial disclosure may be required annually (e.g., sources of income, loans, gifts, investments, interest in real property as required by state law)? Yes x No What special qualities can you bring to an Arcadia advisory body? My special qualities are what I've learned as a Commissioner for the County and as a Member for the State. I also bring experience as a past business owner with over 100 employees and the experience as a past Vice President for an escrow company managing over 100 employees. Both experiences brought daily interactions with staff or co-workers on personnel issues. I hereby certify that the foregoing information is correct to the best of my knowledge. <,~d~~„~ March 31, 2005 Signature ~ \ _ te ~/ Please attach additional pages if necessary and return to the address listed on the reverse side. ~ CITY OF ARCADIA ~~~~ "- Citizen Service Resume ~~~ ' `~ ~~Q~ 'ARG`T Ia ~ITY OF ARCA4;i, a 6see~i b..`emo 909 Office of the City Clerk °RPORn:a9"' 240 W. Huntington Drive Arcadia, CA 91007 (626)574-5410 PLEASE PLACE A CHECK MARK NEXT TO THE BOARD/COMMISSION FOR WHICH YOU WOULD LIKE TO APPLY (YOU may make more than one selection): Arcadia Beautiful Commission Historical Museum Commission Planning Commission _ Human Resources Commission ,~ Recreation and Parks Commission _ Library Board of Trustees _ Senior Citizens' Commission _ ~*****~*****~***************~****M~~*s***~~~ms~~*****~*******~**~~~*~*~~*~**s**~***~ Date of ~ast First ~~67 Nome Phone ~i Ll:" ~T~~ `7~ ~~ Business Phone How long have you been a resident of Yes_ ~ No Are you a registered voter? ~ ~(~~~'~1llbW be any background, memherships and committee assignments) education or interests that qualify you as an appointee ~PLEASE COMPLETE THE REVERSE SIDE OF THIS FORM) , What do you see as the objectives and goals of the advisory board or commission for which you are applying?_ Are you aware of the time commitment necessary to fulfill the obiigations of an appointment to this position? Yes~ No` State law and the City Conflict of Interest Code requires you to file a statement of economic interests annually as well as related forms when you assume and leave your appointed office (e:g. sources of income, loans, gifts, investments, interest in real properly as required by state law) Do you agree to file al~ required forms in a timety manner as proscribed by the City's filing o~cial? Yes~ No_ I herehy certify that the foregoing information is correct to the best of my knowledge. 1~ ~~~~~1'.~_ _ ~~~ ~Z~C~~ Signature Date Please attach additional pages if necessary and return to the address listed on the reverse side CIT1( Of ARCADIA ~ ` ~ ~~~E~~ ' Citizen Service Resume ~A~ ~ ~ ?~05 6irr oF nflcacu~: c~r es~rc Office of the City Clerk 240 W. Huntington Drive Arcadia, CA 91007 (626) 574-5410 PLEASE PLACE A CHECK MARK NEXT TO THE BOARD/COMMISSION FOR WHICH YOU WOULD LIKE TO APPLY (You may make more than one selection): Arcadia Beautiful Commission / ~ Historical Museum Commission _ Planning Commission ~- Human Resources Commission ~- Recreation and Parks Commission -- Library Board of Trustees +!" Senior Citizens' Commission ~-- **~****~**~*********~*~~~***~»r***s~*s**~**~****~~~********~~~~**~s*~s**~**x*:*~~~~~ Date of Application 3~- ~$~p~j . - , Last Home Phone ~6~.b~ y~'7 -~?.a.l Business Phone (f.ibl 6"[ 4-_~,'100 How long have you been a resident of Arcadia?~~ Are you a registered voter? Yes~_ No Occupation ~~-„~,a Employer ~"" Education (Include professional or vocational licenses or certificates) • . . , ~ . Community involvement (list organization memberships and committee assignments) ~' ~ • ~ ~ ~ ~ . _ .~ . ~~ . , ,~_ . . ~5~ G . Please describe any background, training, education or interests that qualify you as an _ . • . _ „ . . , ~ fPLEASE COMPLETE THE REVERSE SIDE OF THIS FORMI What do you applYin9?~ as the objectives and goals of the advisory board or commission for which you are .. • . ' , . 1 t ' r ! i .~ . , Are you aware of e time commitment necessary to fulfil! the obligations of an appointment to this position? Yes_ No_ State law and the City Conflict of Interest Code requires you to file a statement of economic interests annually as well as related forms when you assume and leave your eppointed ofFce (e.g. sources of income, loans, gifts, investments, interest in real property as required by state law).~o you agree to file all required forms in a timely manner as proscribed by the City's filing o~cial? Yes_ No_ I hereby certify thet the foregoing information is correct to the best of my knowledge. .. ' . ~ ~~~-~Jr" Signature ~ ' date ~ r ,. ~ Please attach additional pages if necessary and return to the address listed on the reverse side , , . „; ,, ' ; ., : ~ .:. :. ~ _ ' . ~ -zj F . , '.......: .. .. -' ....'.,. ~ .... .. . ~.,. - ~ : . . . .. . . ~ ~ : . . . . . ~ ~ £ ~ . . . ' . . . - ' ~ . . . . . . .. ~~ CITY OF ARCADIA RECETV~€D Citizen Service Resume ~~ ° ~IAR = ~ ?Q4F <. oa O~ce of the City Clerk CIIY OF ARCADIA ~°RponnxE9''~ 240 W. Huntington Drive CITYCLE9:< Arcadia, CA 93007 (626) 574-5410 PLEASE PLACE A CHECK MARK NEXT TO THE BOARD/COMMISSION FOR WHICH YOU WOULD LIKE TO APPLY (You may make more than one selection): Arcadia Beautiful Commission ~ Historical Museum Cammission X Planning Commission Human Resources Commission _ Recreation and Parks Commissiar. ~C Library Board of Trustees Senior Citizens' Commission ~, ~***~*~~~~~***********~****~*~~*~****~s~m~~~**~**~~~****~**~*~*****~*~*~***~****~~** Date of Application~y~.,~~~F.~ r I+ 2 0 ~~ 5 Name FFvc~l3~1r2o EiLreni G Last First Middle Address Z~~- v 5 ~ ~v A r.r E E G. R~v r Home Phone G 2G yv> ~593 Business Phone ( '-T-- How long have you been a resident of Arcadia? ti c~,.~~_ Are you a registered voter? Yes ~ No Occupation l~ o Hr r- m a r, ~ re Employer ' --' Education (Include professional or vocational lice~nses or certificates) I Y E-,a R ~,f LL E G ~ RZ-'i~-t E<tATE Community inuolvement (list organization memberships and committee assignments) t~".~~,.~„G_..>, ~ , ~_,o _ rP ..,~/.~,1 - -L'.~. Il,q.Y„_ ~yd,. ,~.... ..J._,f .ie.c. !_.Q .~..r _~mi .~ ln/ ~ (%~iL a . / _~~ Z .M~~A:_~ I Piease describe any background, training, education or interests that qualify you as an appointee (PLEASE COMPLETE THE REVERSE SIDE OF THIS FORM] What do you see as the objectives and goals of the advisory board or commission for which you are aPP~Y~~9~ o- ~~F~- ,~~.~ ~:~..4~-.~_ ..r~ a'`~a ~7`~ Are you aware of the time commitment necessary to fulfill the obligations of an appointment to this position? Yes~ No_ State law and the City Conflict of Interest Code reguires you to file a statement of economic interests annually as well as related forms when you assume and leave your appointed office (e.g. sources of income, loans, gifts, investments, interest in real property as required by state law). Do you agree to file all required forms in a timely manner as proscribed by the City's £ling o~cial? Yes~, No_ I hereby certify that the foregoing information is correct to the best of my knowledge. ~ f, .:_ ...c~ ~c-_G-E~.. _/ _~ .e~_..P.~ I r 2 v v 5' Signature Date Please attach additional pages if necessary and return to the address listed on the reverse side CITY OF ARCADIA ~CEIVEB Citizen Service Resume ~ M~Y ;,; 5 2005 ` : ~rrv oF n~cne~ ~ O~ce of the City Clerk RECEIVEA CITY 6LERIt ~R~'OgAT1'~~~ 240 W. Huntington Drive . a~~a~a, cn 9ioo~ APR 2~:~ J005 (626)574-5410 CI7Y OF ARCA~IA GITY CLEflK PLEASE PLACE A CHECK MARK NEXTTO THE BOARD/COMMISSION FOR WHICH YOU WOULD LIKE TO APPLY (You may make more than one selection): Arcadia Beautiful Commission / Historicai Museum Commission _ Planning Commission Human Resources Commisslon _ Recreation and Parks Commission _ Library Board of Trustees _ Senior Citizens' Commission ********r**********~****rrr**s*s~r*~**********~s**s****r~*********s******~*~~***~*** Date of Aoolication GGG'h = ~ ~ ~ Last y ~". Home Phone lo~~ -~~ ~. ~~-~s Buslness Phone (~2~ ga l. I X~. 8 How long have you been a resident of Arcadia? Are you a registere,d voter7 Yes ~ No '' Education (Include pwfessional or vocational licenses or certiflcates) ~'~ ~~-s ~ ~ ~= ,~ /a7T/~ e H ~ i~ A ~ ~ r a ~ ~r1 Community involvement (list organization memberships and committee assignments) ~°.~~v9~5~; ~'<E ~ iT/~-~1fEO ~1J ~~/~J v/~2 Please describe any background, training, education or interests that qualify you as an appointee ~~i ~A:S z~ ~~F ~~~} ~~y G I~ ,/~ Dd~ ~~1~ J N1 (PLEASE COMPLETE THE REVERSE SIDE OF THIS FORM) What do you see as the objectives and goals of the advisory board or commission for which you are applying7, L~~.ci~.- . ~ Are you aware of the time commitment necessary to fulfill the obligations of an appointment to this position7 Yes ./ No_ State law and the City Conflict of Interest Code requires you to fle a statement of economic interests annually as well as related forms when you assume and leave your appointed ofFce (e.g. sources of income, loans, gifts, investments, interest in real property as required by state law). Do you agree to file all required forms in a timely manner as proscribed by the City's filing official? Yes_ No_ I hereby certify that the foregoing information is correct to the best of my knowledge. l/~~/ ,e-. ~.~ ~ ~'`'l~e~ C~I'~-~~ az 0. ~.OD~ Signature Date Please attach additional pages If necessary and return to the address listed on the reverse side ADDENDUM ArII~i KIDD RESU1v1E EDUCATION: R1ealtox, Certified Residential Specialist (CRS) Graduate Realtor's Institute (GRI) Pasadena City College, AA degree w/honors Legal Assisting Certificate COMMUNITY INVOLVEMENT: Assistance League of Arcadia, (Assooiate Member), Gharter Member of Las Alas Auxiliary. 2 years Chairman, Las Alas, and other offices. Past involvement Boy Scouts, Girl Scouts. Santa Azuta School PTA President. Past- Federation of Women's Clubs, Jr. Membership President Arcadia Jr. Woman's Club, President Verdugo-Metropolitan District, State Vice-Presi- dent Area "C", State Parliamentarian. New member Arcadia Lion's Club. BACKGROUND, TI2AINING, EDUCATION, INTERESTS; Served one year as Conservation Chairman for 3r. Women's Club at the State level. Reaitor experience 25 years in appreciation of bofli the aesthetic and monetary value of well- planned and beautiful landscaping. Realization of the importance of maintanung and furthering the oUjectives of the Arcadia Beautiful Commission for citizen enjoyment and value. CITY OF ARCADIA Citizen Service Resume ~c~iv~n ~9~~ 2.'; ;~npn ,,~' Office of the City Clerk ~$P~T~9~ . Z4O W.~ Huntington Drive ClTY OF ARCADIA Arcadia, CA 91007 CiIYCLE~~t ~ (626)574-5410 PLEASE PLACE A CHECK MARK NEXT TO THE BOARD/COMMISSION POR WHICH YOU WOULD LIKE TO APPLY (YOU may make more than one selection): Arcadia Beautiful Commission Historical Museum Commission _ Planning Commission Human Resources Commission Recreation and Parks Commfssio Library Board of Trustees Senior Citizens' Commission ~ ******x******r******s*****x**~~**~**r~*******x~*~*x~**ra******~*************r***~~** DateofApplication Mav 23.2005.' Name t.ee Frank K Last First Middle 763 Southview Road # A, Arcadia, CA. 91007 Home Phone 626-294-9225 Business Phone ( 6_ 261 How long have you been a resident of Arcadia7 : A b o u t 10 1/ 2 Are you a registered voter? 287-9636 years No Occupation real estate sales Employer__ COldwellbanker, Dynast Education (Indude professional or vocational licenses or certlficates) Community involvement (list organization memberehips and committee assignments) Please describe any background, trainfng, eduwtion or interests that qualify you as an appointee (PLEASE COMPLETE THE REVERSE SIDE OF THIS FORM) Please see attached ) What do you see as the objectives and goals of the advisory board or commission for whlch you are aPP~y~~9? Are you aware of;the time commltment necessary to t'ulfill the obltgationaof an appointment to this position7 Yes '' ~ No_ State law and the City Conflict of Interest Code requires ynu to file a statement of economic interes~ annually as well es related forms when you assume and leave your appofnted office (e.g, sources of inwme, loans, gtfts, investments, interest in real property as requirad by state law). Do you egree to flle all required forms in a timely manner as proscribed by the City's filing officlal7 Yes_ No_ I hereby certi that the foregoing formation is correct to the best of my Imowletlge... ~-~~~~`~L~~ ~~-'- ~ ~ ~~'~ ~ ` 2~ ~~~op~ ~ ~ s Signature Date Please attach addit7onal pages If necessary and retum to the address listed on the reverse side FRANK LEE, GRI, CRS Bmker Associa~e 9228LASTUNASDRNE TEMPLE CIN, CA 91780 DYNASTY Education BUS. (626) 287-9636 FAX(626)287-9043 PAGER (870) 418-6218 RES. (626) 294-9225 BA : with economics, political science & socialogy. Real estate related designation: Broker Associate, GRI - graduate of realtors institute CRS - certified residential specialist Involvement: Currently, member of the Formerly, Director, Vice ortunity & MI.S committees ber of the Optimist Club Training Arcadia Association President, chaired with the W.S.G.V.A of Central A.A. of Realtors -Equal Opp- .R and mem- Being a member of the senior friendship Club,for the past six years, I have learned the concerns, the needs and the moral support of the members. I take photographs:.at official installations gathering and sometimes monthly birthday celebrations of the memb~rs. Being almost the junior most among the members, I col~ect trash and some odd johs before we break off for the day-which they all appreciate. Objectives To recruit as much member as possible so that, if not 100%, at least the majority of the seniors ~Joice are heard, so that, as a commission can present to the City Council. Each Office Is Independently Owned Antl Operated CITY OF ARCADIA ~~Ey`'E~ APR ~ 1 J~O~ Citizen Service Resume CiNOFARCADiA Office of the City Clerk ~~~'? ~==~~•~ 240 West Huntington Drive Arcadia, California 91007 (626) 574-5410 Voluntary advisory boards and commissions are listed below: ~/ Arcadia Beautiful Commission Planning Commission ,/Historical Museum Commission Recreation and Parks Commission Human Resources Commission Senior Citizens' Commission Library Board of Trustees ~A'aYf*f**:FfF<iY**1e*iYeM ##*#4*#fkM ifilr;;lk#~.YMfrtiY#>*Y##~f#ik*fi*S!#fi`~Y#ff1~'M+Y#i#**fi+YefYf#*!*i{fk~,Fy~*#:!***#MM3**!*fY##M#f#iY**f:k~~h*l~,F{~fnt*f~R:Yf*** Date Of Application: ~eCl/uG ~G, dZ DU,S Board/Commission Applied For. 1Hr~dtGiG~ ,~2~lLu.~i-FrJC L.~mm~~,nh. ~a.w-Lltsr ~lrS'hri ~Q /1'lje~o;,~ . /~ _. __ _ _ _.._ - ~ Name: ('~YGZ~~ ~-jG~/2q ('Camrnis~m- First Last ~ Mitltlle .. Address: I ~I II `~' ,3'~ ~'t/~ • i ~YCGl~~Co ~J~ %/ob~ Home Phone: C~a~-~O~ ~S~f-IaSB Business Phone: C310~ 20 ~-a! b l How Long Have You Been A Resident OfArcadia~ tp U~/,UlS ~<< Phcn~e-: L1~2~r)2~(-~f~to Are You A Registered Voter? Yes ~ ~ No Occupation: ,Q~rr~iniS'fY~fiv~ .~a2G'a~ rs`~ Employer: J ~(:LA ~hde~ ~7 ;( /Ljet~CG ~' ~9 ~~~?ncfU~j_(Jj n/P~rp ~~,-,~z~i,~ ~ Education (Include Professional Or Vocational Licenses Or Certificates): B A ~~`S-i~-~,) - u ~~~ Community Involvement (List organization Memberships And Committee Assignments): __. _ _ - - _ _ - - ~' ~ Uolu~ee~e~ c~ ~'urn~~~ ~~n~e FCe~.~f~~, 5~' ~Ce oa,--~„ __ _ , __ __ _ ~ , . ,, - - _ __ , p~~ , _ _ _ _ _ __ n.,ULVin~dV~ ~ UO~ r~SU~ ~ZbD2-Z~D3~ • ~LD nn~,3,~n..n< /'„w~..,.~.~Fl-oo ~'7hnn-~_~,nl (Over) What is there in your background, training, education or interests that qualifies you as an appointee? ~z'h~ What do you see as the objectives and goals of the advisory board or commission for which you are applying? Are you aware of the time commitment necessary to fulfill the obligations of an appointment to this position? Yes ~ No Are you aware that financial disclosure may be required annually (e.g., sources of income, loans, gifts, investments, interest in real property as required by state law)? Yes ~ No What special qualities can you bring to an Arcadia advisory body? ~ , , l~ ~ ~S'/!e /avv-~ ~ate Please attach additional pages if necessary and return to the address listed on the reverse side. I hereby certify that the foregoing information is correct to the best of my knowledge. ~~ CITY OF ARCADIA Citizen Service Resume k~ECEIVEI~ A ;qA"~ : : <; ~~05 ,g Office of the City Clerk ,~RP036'fE9y~o 240 W. Huntington Drive 6lTY OF ARCAp1A Arcadia, CA 91007 61TY CLERIi (626)574-5430 PLEASE PLACE A CHECK MARK NEXT TO THE BOARD/COMMISSION FOR WHICH YOU WOULD LIKE TO APPLY (You may make more than one selectian): Arcadia Beautiful Commission Historical Museum Commission _ Planning Commission / Human Resources Commission Recreation and Parks Commission ~ Library Board of Trustees Senior Citizens' Commission _ ***~**~~*~~*~***~**r***~~*~r***a****~***~~*~**~*~**~*~~***~**~*~~~*as**~***s~~*~s~*~ Date of Appl Last First Middle i~7~ ~L(/9' , 2.G'Y~3~ r 1/~i'v , / 59 9 Address ~r~'~f7 ~16~/.Lfj/i!a~C>i9i~-f %~/i"//!c ~ /~/E'Gi~L,%i~~ ~/GyG^~ HomePhone /La~'~5~~-7~3~ susinessPhone(~Pd¢ G~/S-'f~/3~ How long have you been a resident of Arcadia7 ~~ , Sl~"~/4~~ Are you a registered voter7 Yes / No , . Occupation ~r~N~~~~.~ ~~~~/~GTCJ/Z - Oi~I'Ncl-;. /C'G~ Employar c%-S' /L~/~C'%~O//~<=LL ~G/t~J'7.7~1/Ci7l~, //C/C ; Education (Include professional or vocational licenses or certiflcates) ~%~~~=~''~~~ CO~YTi/~Gi7~/Z -_ ;L.iC,c/Y~~ ,~ //,~~'~~ .CG;_'/~.f/Nii7f - ,ciC.c.y c" ,~' ~.CCI~O,U , Community involvement (list organization mem6erships a~d committee assignments) ° t/,~ ~c ~/~~s~~~,{~T- ~I /fCi ~B~N .:Z F° f'o~v~ i~v~~ivG i3~i3~'U o~ ~iy~~uz.v~s , P/~i5~i~~NY-S~nr~~ ~~v~~~ <-i~T,~~ ,~~.~7~u~"f~~i3Gi~/z~~~~c,~~ie~ /~ ~3-i~i~9y ~ MI~~v'p~1G~~7 s ~F~~C~ifE~~ %I yfC ~~~.5:~,9.~.~, -/~iz~~:y~ui~ ,~~~~-~~><~~r~,~~. ~: ~ , i~73~ ~ 7l / ~ CU/~iLC/l~'7 o r ~ G j-riCif)L- ~=r/i~ ~ )2Ca~~'~~f i..2~ ~~TJ37Z<>e~r9~ /~7-~'ifCi~ ,c/~ ~- j.~ GOG i'Z'i C~;~~ec ~'•~, Please describe ar5y background, training, education or interests that qualify you as an appointee % %1(~ f~/~~.~i' ~i'Ef ~~Z ~E ~ /~UE%~'7,Yc:~ ~ ~~'rjCh` ///"~il~//~E ~ /liifiG~~" i 7 / 9~1.3 - /9 ~i ~ - % i~~3"ivG S`i7-17~ lG~-~~Z< r ~~~a-~d7~~ i?~~i~ i/Ci~'~~il%i -.~ ~c~7i2..r a' f=11/rf//~-);i.ii l~~K (~ /-~i;~iilcl:i~riifl~-7: f~ //G~,K`'~~riJ~/J>~4'r /vl/ i-`!/C h'lGi~.~f~~~i~ (PLEASE COMPLETE THE REVERSE SIDE OF 7HIS FORMI G/J/tJ.T Jl>fLGL /~~/C-/'j/4'Z- D/7 /~~' /~~jl~ G>G~ j~'; 3/6 / f G, ; ~~~- i Z f% iJ c 7~, ~: What do you see as the objectives and goals of the advisory board or commission for which you are app~Yin9? /M/~j~( di,V/--~ ~'V~ M/-7i'~7~1/,~~ i,~G~L;- ~/J Y/ZELic'f~/3 %/(.~~~ i=f~CiGi .i-7,~_S ,~/i%7~G(/ i~ CGr~'~%1~T.~~Vi .-1~vi~ c~C~vG.cul/C ,~~LiI b' ~ ~'G" i`~jy.ii, ~<'~ ~'~ 2 F2 Gi~~ ~i.~ j~. i Gi i' ~i/i/~v ~.c: s iZ. ,=X~ STii4~ cc_ - ti~.~~%7~ : ~,~. . ~ _ °, .__ _ -,; - .:.- . . _ , ~, ... _ ~ ... „::. G%/~'%~~ i~~~=~~-) ~ Are you aware of the time commitment necessary to fulfill the obligations of an appointment to this position? Yes / No_ State law and the City Conflict of Interest Code requires you to file a statement of economic interests annually as well as related forms when you assume and leave your appointed office (e.g. sources of income, loans, gifts, investments, interest in real property as required by state law). `Do you agree to file all required forms in a timely manner as proscribed by the City's filing official? Yes / No_ is wrreck to the best of my knowledge. ,~~ ~ `~n ~ Date additional pages if necessary and return to the address listed on the reverse side CITY OF ARCADIA ~`~I`''~~ MAY t`) ~ I~05 Citizen Service Resume ~ ~mroF.u~caou~ l Office of the City Clerk 6ia 1b~~6S 240 West Huntington Drive Arcadia, California 91007 (626)574-5410 V ' commissions are listed belo ~ -- Arcadia Beautiful Commission Planning Commission Historical Museum ommission Recreation and Parks Commission Human Resources Commission Library Board of Trustees Senior Citizens' Commission :~:er,ik~*~4~yf~3~~t~~iew+~~xfx,~k,~ixta+~ry~rt+wi~,rf+x~~,~~kay+r~t+*~e~~~*~~~~fxtxx:~k+:++++~wwrta~~,~t~~:ii,~tti~wi+asiw+rt+~~,et~+++~~~* Date Of Application: Apfil 27, 2005 soardicommission appiied For: Arcadia Beautiful Commission Name: Kt'IStl11a Mathews a,ddress: 1032 San Carlos Road, Arcadia, CA 91006 L. Home Phone: (626) 574-2278 Business Phone: ~818) s42-8346 How Long Have You Been A Resident Of Arcadia~ 3+ years Are You A Registered Voter? Yes ~ No occ~Pat~on: Manaqer, IT Department, Diqital Post Production Audio Facilitv Empioyer. Chace Productions, Inc., Burbank, CA Education (Include Professional Or Vocational Licenses Or Certificates): B.A., California State University, Lonq Beach, Business Administration Macintosh OS X Help Desk Certification Community Involvement (List organization Memberships And Committee Assignments): Room Parent, Hiqhland Oaks Elementarv, Room 20 (2004-2005 School Year1 Room Parent, Hiqhland Oaks Elementarv, Room 02 (2004-2005 School Year) (over) What is there in your background, training, education or interests that qualifies you as an appointee? 1 was raised on the East Coast of the U.S., in Reading PA, Outside of Philadelph~a. There ! enjoyed many years of excellent pnmary and secondary education. ! transferred to Southern California in order to attend colleae and were rn rasadena), my choose this crry: the strong level of educational excellence (similar to the one 1 received), and the gorgeous trees and landscanin~ whrch is also reminiscent of my childhood I trulv believe thaf fhis city orovides the idea! environment rn which to raise our 3 children. Additionally, architecture is one of my passrons, and my husband and 1 aninv cn~ an~lin8 orir Si~ndav aNarnnnnc vici}in~ thp manv haautihil hnmac th^i ^ra ~nan nd inr c la in fha area. What do you see as the objectives and goals of the advisory board or commission for which you are applying? 1 would very much like to be a contributing factor in developing and improving upon the continued excer~ent quauty or ~rre tnat Arca ia prow es or my amt y. ~ ~ona y, wou ~ e o e p e community to maintain its hiqh-level standard of beautifu! landscapin public facilities and overa!! breath-taking aesthetic. ! am truly aware of and in awe of this city`s beaury every day when / exit the frABWAI/~ndret~~rn tn Arr.arlea Are you aware of the time commitment necessary to fulfill the obligations of an appointment to this position? Yes ~ No Are you aware that financial disclosure may be required annually (e.g., sources of income, loans, gifts, investments, interest in real property as required by state law)? Yes ~ No What special qualities can you bring to an Arcadia advisory body? AG mPntinnad ahnvP, 1 am nas.Sionata ahout nrlr r.it~ and ivnidd lrca mi~ anPr~ati~ abilities, and admrnisfrafive attention to defail fo serve fhe commission in any capacity ess . a r e es e n ern v ve a r ~ ra ~ c a w e sa , ~vell as maintainin~ thP hiah standards hPld hi~ thP r.i ~ iL 11 t~7P nreaPnt I hereby certify that the foregoing information is correct to the best of my knowledge. ~~ ~~~fo~- Si ature - ~ Please attach additional pages if necessary and return to the address listed on the reverse side. ci-rY oF ~-~caDaA Citizen Service Resume RECEIVEyk 09 Office of the City Clerk ~i ~+'~ `' ~i~a~ ,o ~RpOgdTID9' 240 W. Huntington Drive CiTYOFqRCqOIA Arcadia, CA 91007 G~YCLERY (626) 574-5410 PLEASE PLACE A CHECK MARK NEXT TO THE BOARD/COMMISSION FOR WHICH YOU WOULD LIKE TO APPLY (You may make more than one selection): Arcadia Beautiful Commission _ / Historical Museum Commission _ Planning Commisston ~! Human Resources Commission _ Recreation and Parks Commission Llbrary Board of Trustees Senior Citizens' Commission r****~**********r*s**~*~*s***s**t***xx***~~*****~*~~**r~~*sax*x*s*******s**~***s**** Home Phone `I`((o`~L~~D Business Phone (~6l ~I ~'l'3~~7 ~~ How long have you been a resident of Arcadia? n~ Q"} Are you a registered voter? Yes~_ No Employer I't5NY1al.V ~wq~*~eeri~, ~L n Education (Include professional or vocational licenses or certificates) ~~ ~'} ~f'}~ Y'd~-~ .SF.l'I~ ~G(n4 ~ , _ . . . ,. - - - • Community (list organization memberships and committee assignments)~`~ I~i /2 ye~ .,- -.-_ i _ n .~ i ~ , ..~.~ Y Please describe any traintng, educat~ion or interests that qualify you as an Ct,a-LV~eL'~ ~ i S G- S~T~,~ y`F ~ '~ Address ~ W~ ~i C`t0.~f` i 0. ~t1 ~ What do yo,~ see as the objectives and gaals of the advisory board or commission for which you are position7 Yes,~ No_ State law and the City Conflict of Interest Code requires you to fle a statement of economic interests annualiy as well as related forms when you assume and leave your appolnted o~ce (e,g. sources of . income, loans, gifts, investments, interest in real property as required by state law)._ Do you agree to flle all required forms in a timely manner as proscribed by the City's filing ofFcialT Yes~ No_ I hereby certify that the.foregoing information Is correct to the best of my knowledge. _ ~-~ -~~ Signatu e Date Please attach additional pages If necessary and return to the address listed on the reverse side „'~o COV'NG~L '~'~s..t1.@.-~. Are you aware of the time commitment necessary #o fulfill the obligations of an appointment to this __CITY-OF-ARCADIA ~ __ ~~EI~~~ Citizen Service Resume ` ~'~~ ' ' " '~~~ dI7Y OF ANCADIA GiTf CL:.F+n ~~ Office af the City Clerk cO'+~os„xyo'' 240 W. Huntington Drive Arcadia, CA 91007 (626)574-5410 PLEASE PLACE A CHECK MARK NEXT TO THE BOARD/COMMISSION FOR WHICH YOU WOULD LIKE TO APPLY (You may make more than one selection): B~~y ~~ ~~ !~~~~yT~ ei~ ~~~Y91YNJ5/oNy Lf'Arcadia eeautiful Commission ~~ T'~~' ~~m~ ~ ~ Historical Museum Commission~ ~ ~Planning Commisslon ~ ~,/ Human Resources Commissi0n _ ~~Recreation and Parks Commission +~ Z Library Board of Trustees ~ Senior Citizens' Commission _ ~*******s***r*******~~~~**~s~***~*******r~*****r~**********s**s**r***~~*~~*ss***r~~* t ~ri- . Ci4 4 fDD6 -~l! 5 Home PhoneL ~~ ¢¢~a ~ ~ z ~ Business Phone (2~) ~~¢ ~' Z ~ 9FJ How long have you been a resident of Are you a registered voter7 YE S No /116 _2 ~~f.i_iG'i~v~,rr- ~/-~r~iu~/3,=rJ L~~III, LEr'1~TE~P,~ ° ~1J,4~I? Ei~r i~1R~7~ °Enflcl,t.A~BIQ? - Z~3 G+~flz ~~ ~os ,~.~~ ~z~s ~~BST~uG7uas cgv~u>T~~ ~~ - z~os' , Please describe any background, training, education or interests that qualify you as an appointee NAXE ~&~4LT cvt7~J- Lf}~J~usb ~~~uU~R~Yh~~7'~F~, t55~t~s r.+l 3~ ~c'{~4-~QS ~s ~l /,17'!t. ~TY ~~,~~~~~ _ ~,~~~ ~~z~~v.~ti~c ~i~aT~G; ~~~>rtir, ~,~~~F~%c~ ,~~,:n 2~~ ~J~R , ~4v~~ 1~5 r~Qy B uFF. LPLEASE COMPLETE THE REVERSE SIDE OF THIS FORMI Last First Middle Cammunity involvement (list organization memberships and committee assignments) ~~ '~5 ~ Are you awar~ the time commitment necessary to fulfill the obligations of an appointment to this position? Yes No_ State law and the City Conflict of Interest Code requires you to £le a statement of economic interests annually as well as related forms when you assume and leave your appointed office (e.g. sources of income, loans, gifts, investments, interest in reaf property as required by state law), o you agree to file aIt required forms in a timely manner as proecribed by the City's filing official7 Yes~No_ I hereby: certify that the foregoing information is correct to the best of my knowledge. YLrC,~~J ~dL ~~CJ~L~L~/ ~~z~~ S Signature Date Please attach additional pages if necessary and return to the address listed on the reverse side + What do you see as the objectives and goals of the advisory board or commission for whlch you are ~~--~. CITY OF ARCADIA ~~~~~,E~ ~ Citizen Service Resume ~~~ %'- ' %r~05 ylTY OF ARCA~IA AR nD ~lTY f,LEi~1C qo~ O~ce of the City Clerk ~°RPOan:s9'' 240 W. Huntington Drive Arcadia, CA 91007 (626)574-5410 PLEASE PLACE A CHECK MARK NEXT TO THE BOARD/COMMISSION POR WHICH YOU WOULD LIKE TO APPLY (You may make more than one selection): Arcadia Beautiful Commission Historical Museum Commission _ Planning Commission Human Resources Commission _ Recreation and Parks Commission _ Library Board of Trustees Senior Citizens' Commission ~, ****~***~*~~***~x*~~~*~~***~****~*~~******~***~~~:****~******~*****~**~~***~s****~~* Date of Last .-e. Middle Home Phon~~y~ ~`" ~i~G 7 Business Phone How long have you been a resident of Arcadia? h~D ,°. Are you a registe~{red voter? Yes~ ~ No Occupation / 1 ~C. "/ / r P~G~ Employer, Education (Include professional or vocational licenses or certificates) ~.o ~.. ,~ ~~~,a n~_ ~'11 0 ~vf G"6~~ Ib~ /I ~ r .-Q.i ~i~A G . Community involvement (list organization memberships and committee assignments) C! ,~,• r r r ~a ¢ ~~ ~ 6 a~ e~ ~S r c~ rh~ i$',S^i o n Please describe any background, training, educatian or interests that qualify you as an appointee /~iN ~- r -r .a '~' ~ Zb° +9' P P ~^ ~ ~ ~~~ .rr, nc ~C.rt.~'/ fPLEASE COMPLETE THE REVERSE SIDE OF THIS FORMI What do you see as the objectives and goals of the advisory board or commission for which you are applying? Are you aware of the time commitment necessary to fulfill the obligations of an appointment to this position? Yes~ No_ State law and the City Conflict of Interest Code requires you to Fle a statement of economic interests annually as well as related forms when you assume and leave your appointed office (e.g. sources af income, loans, gifts, investments, interest in real property as required by state law). Do you agree to file all required forms in a timely manner as proscribed by the City's filing official? Yes~, No_ I hereby certify that the foregoing information is correct to the best of my knowledge. ~ 3/~/~~ s ~ ~ Signature Date Please attach additional pages if necessary and return to the address listed on the reverse side CITY OF ARCADIA \ /. Citizen Service Resume Office of the City Clerk 240 W. Huntington Drive Arcadia, CA 91007 (626)574-5410 RECEIi~EI~ ~rn~~. '.~', ~~ 2uQ5 61N OF ARCADlA C!T! Gloi z'u~f PLEASE PLACE A CHECK MARK NEXT TO THE BOARD/COMMISSION FOR WHICH YOU WOULD LIKE TO APPLY (You may make more than one selection): Arcadia Beautiful Commission Historical Museum Commission Planning Commission Humare RessurrQS Commis~ion ~ Re~rearion and Parlcs Commiss3o~ , Library Board of Trustees _ Senior Citizens' Commisslon ~*~**»****r*~**sr*************~~~~*~***:**:r***~********~~**~****~*******~~**~**~***~ Date of Applicatior Name t~e~ I.ast Address ~0 3~ Middle ,~{,-cuc~a Cfl- 9(OO6 HomePhone~~2~~y`~~-~~~ 3 BusinessPhane How long have you been a resident of Are you a registered voter7 No el Ma~a~ Education (Include professional or vocational licenses or cer gvsin~ss ~~,nis~+7~ion, C SvL.9, J/ne IRd~. Scier~~e - /td/Y~lYI1CTYG o» { CStJLA~ 7/ne 2DD3 ~ Community invoivement (list organization memberships and committee assignments) C~b~'has ~e,-,Ass~-~ C~6~4~s~,- - C~/b ~ScozA-- Dac~ /11, Ca~.n~i 6rave S~Lroa l Please describe any background, training, educatian or interests that qualify you as an appointee Plra se se.~ o~Z+~~~ s~nce ~/9 (PIEASE COMPLETE THE REVERSE SIDE OF THIS PORMI What do you see as the objectives and goals applying7 ~~P.P E-e SC2 a i~ll~~ the advisory board or commission for whlch you are Are you aware of the time commitment necessary to fulfill the obligations of an appointment to this position? Yes~ No_ State law and the City_Conflict of Interest Code requires you to file a statement of economic interests annually as well as related forms when you essume and leave your appointed office (e.g. sources of income, loans, gifts, investments, interest in real properiy as required by state law). Do you agree to file all required forms in a timely manner as proscribed by the City's filing official7 Yes_ No_ I hereby certify that the foregoing fnformation is wrrect to the best of my knowledge. ~~ `~ ~ g ~ " nature Date Please attach additional pages ff necessary and return to the address listed on the reverse side ATTACHMENT TO CITIZEN SERVICE RESUME - TONY PECH Please describe any background, training, education or interests that qualify you as an appointee. I have sixteen years experience in Human Resources (HR) and currently serve as the Personnel Manager for a Business Unit of the Los Angeles Department of Water and Power. My personnel background includes staff and management level assignments in classification, recruitment, EEO, labor relations, discipline, and grievance management. I've appeared before, and served as a staff assistant to, the Los Angeles Civil Service Commission. My HR experience and training has been supplemented with a Masters Degree in Public Administration. Through my experience, training and education, I have developed a good understanding of the personnel processes and issues facing a putilic agency and its employees. I've developed this understanding from the perspectives of a central personnel department and an operating department, and from the viewpoints of an employee as well as a management representative. I believe I could use my overall knowledge and understanding of HR to effectively evaluate the personnel issues that are presented to the Human Resources Commission of the City of Arcadia and fairly and impartially render decisions on those issues. I also look at this as a great opportunity to further serve my community in a capacity for which I am weil qualified. What do you see as the objectives and goals of the advisory board or commission forwhich you are applying? I believe the goal of the Human Resources Commission is to represent the community and interpret, enforce and set personnel policy for the City of Arcadia in such a way as to maximize the•efficiency and effectiveness of the City of Arcadia as an employer and, by default, maintain a high quality level of services to the community. The Commission must be willing to consider all positions on each issue including those of the City, employees and their representatives, and the community at large. The Commission must then carefully consider each issue and render decisions which balance the needs and desires of the City, the legal, negotiated and human rights and responsibilities of employees, and the community's interest as a whole. I believe I would be able to meet this criteria and effectively serve as a member of the Human Resources Commission of the City of Arcadia. ~ ~ CfTY OF ARCADIA Citizen Service Resume Office of the City Clerk Z40 W: Huntington Drive. Arcadla, CA 91007 (626) 574-5410 Voluntary advisory boards and commissions are listed below: R Historical Museum Commission ~Human"~Resou~ces Commisslon~ ~L(ki~ary Board,of TrUStees w Date of Applicatfon ~/! / 4 ~ Board/Commisston applted for: ~~~~~~ ~'~ ~ , , _n First . ~}st Z-~ Address ~p • C~ d k ~! 2~ 7~ 9/G(~~ Home Phone~~~r-.f~,~Business Phone How long have you been a resfdent of Arcadlal ~ECEIVLD JUN .7 2004 RECEIVEID C-iYOFnriCADtA APR ? ~ 2~~5 ~'c~eaK : ~17Y OF ARCAOIA CITI i.~::r";i: Ra Planning Coinmission RR.7eai~o.,-a ~- ~- __~ "'`::.~~._~..n . ~c/~ ~ Mlddle r~ S~ a~ L/1~/i P~i ~~H~~ ~^~n t Are you a registered voCerl Yes ' No . ,~ .- J -_.-.__... _.__ _ _ __.__._._. Occupatton 7i ~.( ~/ i/ )% t - - _.-- __- - : _ _ ___ _ __. - Employer C-~ L ~ R A~ S Educatian (~nclude professionaF or vocationaV licenses or certificates} ~~ ~ ~'~ - Community involvemeni (list organization memberships and committee assignmerits) (over) What is there fn.your background, tratning, education or interests that qualifies you as an appointee7 i': +.: z'~~" What do yau"see a5 the objectives and goals of tMe advisory board or commission for which you are applying? Are you aware of the tfine comm(tment'necessary to fulffll the oblfgations of an appointment to fhis pos(tion? Yes_ No ~ Are you aware that financial disclosure may be requfred annually, (e.g, sources of Income, loans, gifts, invesfinents, interest In real properry as required by state law )7 Yes_ No~ What special quallty can you bring to an Arcadla advfsory I hereby certffy that the foregoing informatian is correct to the best of my knowledge. ~",---- - ~' ~ ~ ~ . S f g natu re Date Please attach additional pages if necessary and return to the address listed on the reverse side -- itE~EYVEIa ~~ CITY OF ARCADIA ~~~ ~,s ;~~~ CI7Y OF AqCAOiA Citizen Service Resume °~~'~~~=~~~ ~~ a,~ O~ce of the City Clerk ~~l'aBA4$9~~ 240 W. Huntington Drive Arcadia, CA 91007 (626)574-5410 PLEASE PLACE A CHECK MARK NEXT TO THE BOARD/COMMISSION FOR WHICH YOU WOULD LIKE TO APPLY (You may make more than one selection): Arcadia Beautiful Commission Historical Museum Commission Planning Commission Human Resources Commission _ Recreation and Parks Commissio~ _ Library Board of Trustees _ Senior Citizens' Commission _ *~**~~*x****rs*******s**~**~*r*****~**********s***~**~s*~***~~*~~~~~***~***~*****~*~ Date of Application ~' ~'~' b First Home Phone ~~i~! ~~ ~~ ~0.~ Business Phone How long have yau been a resident of Arcadia?~ Are you a registered voter? Middie [2 3 Education (Include professional or vocational licenses or certificates) ~ CC~~G'~ Community involvement (list organization memb2rships and committee assignments) Please describe any background, training, education or interests that qualify you as an appointee ~-~!7 ~~RrP ~D~P~R~(~$~A/T~ ~c4Gl~) LA~ ~ C_.DILtN~,v-Q.C~LC2~ r P~LEAySE~C~~OMPL ~E THE REVERSE SIDE OF THIS /FO,R~M ~ ~C7A'R1"v~ri~r ~ j O ~v~' . ~ h~ ~'r~~~ ~r~^~kY'e""V'F'y- . ~ c~ ~~%wt~ ~- ~~,oA~v"~2 Y~~ ~- w~(.a~' d~t€~~ G~;~ ,A-~ ~ L N ~~1,4~oJ~.1~-~i2~ _ What doyou see asthe objectives and-goalsofthe advisory board orcommissiorrfor which you a ~A'~~~/"~' ~ time commitment necessary to fulfill the obtigations of an appointment to this State law and the City Conflict of Interest Code requires you to f le a statement of economic interests annually as well as related forms when you assume and leave your appointed office (e.g. sources of income, loans, gifts, investments, interest in real property as required by state IaJ~~. ~Do you agree to file all required forms in a timely manner as proscribed by the City's filing official? Yes~ C No_ I hereby c that the foregoing information is correct to the best of my knowledge. ~ , ~ `~- -QS~ Signature Date Please attach additional pages if necessary and return to the address listed on the reverse side ~ CITY OF ARCADIA RECEIVE~ ~ Citizen Service Resume ~~!~ ~' `~~ ~+1~~ AR~`'~ C1TY OF ARCADIA .. . .. . . CITY CLERi< oA Office of the City Clerk ~RP~RA't$9~~0 240 W. Huntington Drive ~ ~ Arcadia, CA 91007 (626)574-5410 PLEASE PLACE A CHECK MARK NEXT TO THE BOARD/COMMISSION POR WHICH YOU WOULD LIKE TO APPLY (You may make more than one selection): Arcadia Beautiful Commission Historical Museum Commission _ Planning Commission _ Human Resources Commission /~, Recreaton and Parks Commission ~ Library Board of Trustees Senior Citizens' Commission _ *********~*~~~*s~**~s**~*~~s~~~~************~r***~**~**~~~*~r***~~********~*~***x*** ~'p-e'~ p'QCSL (list organization r iL.Y A ! ~.G,. o~ ~n Home Phone G~~~7~-`~~~ Business Phone (l:~l ~~~ 3f`0 How long have you been a resident of Arcadia? Are you a registered voter7 Yes~_ No Education nity 3 or vocational licenses or Please descri6e any ~ ~'. and committee training, education or interests that qualify you as an appointee ~ V ~ !~I~O•/ yy~~ IsvN. T//GC ~ 5~.;.~_.__ -~.,'d~(/a c~<.~ . ~ f PLEASE COMPLETE THE REVERSE SIDE OF THIS FORM) Last First Middle What do you see_~sLtae objectives and goals of the advisory board or commission for which you are Are you aware of the time commitment necessary to fulfill the obiigations of an appointment to this position? Yes~ No_ State law and the City Conflict of Interest Code requires you to.file a statement of economic interests annually as well as related forms when you assume and leave your appointed ofFice (e.g. sources of income, loans, gifts, investments, interest in real property as required by state law). Do you agree to file all required forms in a timely manner as proscribed by the City's filing official? Yes~ No_ I hereby certify that the foregoing information is correct to the best of my knowledge. ' ? I ~/U~~ Signature Date Please attach additional pages if necessary and return to the address listed on the reverse side ~~~ CITY OF ARCADIA - HiECEIVEI~ Citizen Service Resume ~1AY ,~~ ~ ~~~~ Office of the City Clerk ~11Y OF aRCApIA ,o°° Gi~' GLG+9it °Rpon,TS9' 240 W. Huntington Drive Arcadia, CA 91007 (626)574-5410 PLEASE PLACE A CHECK MARK NEXT TO THE BOARD/COMMISSION FOR WHICH YOU WOULD LIKE TO APPLY (You may make more than one selection): Arcadia Beautiful Commission ~ Historicai Museum Commission Planning Commisslon Human Resources Commisslon / Recreation and Parks Commission _ Library Board of Trustees _ Senior Citizens' Commission ~` **r***ax*s*x*****s~**~*~***s*******s**~******r****s**~*a~~***ss**********~*****s~*** Date of ~/b b ~ Last ~ ~~ v5 i~ Home Phone ~cLG ~- ~-l~ G- e2~' Business Phone ( 1'~- ~~,Pr- How long have you been a resident of Are you a i k.ne~ ~5~3 c~ Education (Include professional or vocational licenses or iC/, /L~t involvement (list organization memberships and committee j~ 1i ~ LC~ f 1J~ L~ 1,~~ N C~~Y~,~Iz's '~ " Please describe any backgraund, training, educatinon or interests that qualify you as an ap omtee />>S /a YV tn n~n C. ~f!'~ /.~ "~ 1' ~ C i F I C !~ n)~ ,~T.+~ ~~v G~ /1/l v~.~ ( n_ ~ t~ v'~ ~v~ ,~•-F-» IM e_ /~ ~ S v 'T' ~ av ~. ) 1 v~. 'YV~Q U. ~ C %I/A V H First IY S/~w J n aC~ tt"n,~ /~ -t~l ~ i ln ~ Vh ~nc ~1 /~ ~~ V{ LT ~ What do you see as the objecti~ves" and goals of the ~ad~nvisory board or commission for which you are appl ing? l/+ ~1.w~V ~ '~-C~ 1~- vv~ ~ lY~-~'t` K Vl U 1 ~-~.~ v~ s ~~ CJi t1~i r~ S i'LS ~ ~o vi.~isn ea ; ~ o f~- r~ ~p~~ ~ ~ !~ S ~ JC !M Jt,J L/J Y~ S G+~ /I~ ~DJ D/J ~, ~ i -~-c_- ~!~- I~~ D~,l.i ~ j~ ~'L~. Y1n ~ S 5 ~ v d. ~ v fL ~~f'~ /1- ~ D`'J ~A W A/i ~! L~ ~ Are you aware of tbc~time commitment necessary to fulfill the obligations of an appointment to this position?Yes }/No_ ~~ ~ ~~ ~. ~ ~ ~ '/JS~- State law and the City,Conflict of Interest Code requires you to file a statement of economic Interests annually as well as related forms when you assume and leave your appointed o~ce (e.g. sources of income, loans, gifts, investments, interest in real property as required by state law). D you agree ta £le all required forms in a timely manner as proscribed by the Clty's filing official? Yes~o_ I hereby certify that the foregoing information is correct to the best of my knowledge. ~CvW`-R'~ 1'. "'~.'-'~J-°~L,~~~eti-w~ ~ U\/yv~ (o ,~ C~ S~ -~~ ~ Signature Date Piease attach additlonal pages if necessary and return to the address listed on the reverse side CITY OF ARCADIA Citizen Service Resume ~~~D '°'~°~'T~~-~~ ~iAY 13 2004 Office of the City Clerk ~~TyOFARCADIA 240 W. Huntington Drive ~1TYCLERK Arcadia, CA 91007 ' (626) 574-5410 Voluntary advisory 6oards and commissions are listed below: Arcadia Beautifui Commission Parking District Commission Historical Museum Commission Planning Commission Human Resources Commission Recreation and Parks Commission Library Board of Trustees Senior Citizens' Commission ****#~k******kYr****~F******It****Ytk******YtY:**k***k****Yr*'k*rt*****************R*#**~!****irrt********Qi4*****t**k**irk*k# Date of Application S" ~~- ~~ Board/Commission-applied for: F~uM ~ ~o~~~S Co MM l SS l fl~ First ~ Last Middle Addres's o~S4 }~-G{~N~,4 (7(LLVE ~+4'CZ-L'~l A~ 9 ~ oDtn Home Phone 6'Z6 35S-S3y b Business Phone (~`t.6) SS~-l -( 033 How long have you been a resident of Arcadia7 an `~ ~13CL-S Are you a registered voter7 Yes_~_ No Occupation ~`r"T'oR-~`'t Y Employer P~ «~-l P 1 `, N v T'T' LLQ Education (Include professional or vocational licenses or certificates) ~.1~}• U CL~ 1~~} ~jOL ~-~. Lc~~-loL~}_ l,~ S~{fiooL 1953• I~tEV~tBe~-~ ~T~~ R~-- 6~ ~A-~IFbRNi f~ ScN~~ la-~e3 Community involvement (list organization memberships and committee assignmerits) ~~~~~ oN ~~ ~cS L~oF~N~551o_N! ~Cf96- P~~~`T ~~~M ~~l~s ~o~3a ~U,~ t-FcGt-1- r~-ti-aoZ. FTft'(-ETc TUboS1'~~s (30{~~ 2001- ~~~;• ~t-~ Y~~T~ ~as~~~-r er~t.~. ~6-uE t~t R 8-~ava c.o,w--~~ss~ oN~~z. ~~ l~ a~- Pc~~~N-r- coa~f+; A~fm~ ~~~n-c c~ ~cm.E ~-~-6vc C~n-s~ ~~ 144S -~?Ob'3 Mf}NpGt^(Z r Gp c S (over) r 'fl' k~~ ~f'F~ ~ 1 T7} V I LLf~GL ~~' ~r~s~DeN'~ f~-ND ~(3 ~{-(~-~RMf~-1~1 ' SFM''1~! fi~NIT,4 Of~1~S R~A' P(L-E3~p~T ~~,~1tLr}y~1Q~oP't<S~ F~voTkFILLS f~N^D_.1i'tt5 ~TS~}-S'~ ~~RCH o~'TZIEe-mo What is there in your background, training, education or interests that qualifies you as an appointee? 4 0-~}- ~,~ ~cG~ `T~ ~- i~~ r~ G d~ D~.-~. Y~. PEY~- ~~ c.~ fz-uN N t N~- ~q- LA-~ ~\CzM ~"OuL1D ~E V{4t.v,4-{i~~ (N S~V~~16 oN 'TH~ ?' ~-So t Mr~z~t' [ N r~-~ tj-l~~ N G D ~ fz c- ~TY ~' ~ E'[~Z Pi~E . What do you see as the objectives and goals of the advisory board o~ commission for which you are applying? ~b ~ N~t' i rJ ~E -IZ~~ ~~ D ~^-'~fL-k D d N E ~`t 'Rt~' ~P ,~'~ t~ T~Y~'~ ~ i~5 T' 'Tb w bR-l~ --f~ l~-t P Ro VE' T~ Q atj-1~-~ ~l . u''gR-1~ '~ 0 ~~nC.~ S S ft~ ~D `~ ~LL f11CE T~"C G I T`r t~ ~ L%"i1~(L ~ l--~c~,= ~CZ ~TS ci -r i-z ~S ~fl ~~MP~o.Y ~'~-S. Are you aware of the time commitment necessary to fulfili the obligacions of an appointment to this position7 Yes /~ No_ Are you aware that financial disclosure may be required annually, (e.g. sources of income, loans, gifts, investments, interest in real p~operty as'required by state law )? Yes/ No_ What special quality can you bring to an Arcadia advisory body7 ~ s! N G~'T~E ~E3 !(~ ~~ 'D o~.,~ ~-~--r. c s ~~sT ~2- ~-~ 2~ i~ f~N P I~s -~ P Lo5' ~S S o TN~-~, O v2 ~~Tv~ ( 5 ~v ~rv Ia ~ r T~lZ. ~~t-~1 o u r~ ~ N~ Pt~-sT-- I h reby e ify that the f egoing (' / ~'~ ~ Signature ation is correct to the best of my knowledge.. -s- ( o-d Date Please attach additional pages if necessary and return to the address listed on the reverse side CITY OF ARCADIA Citizen Service Resume ~ ~ Office of the Ciiy Clerk 240 W: Huntingto,n Drive Arcadia, CA 91007 (626) 574-5410 ~~EU JUN ~ ~ 7 200R CfiY OF APICqp~p qfl'Ct.~RK RECENED APR i 2 ~~005 CITY QF ARCAOIA ~i± l CL~:f X Voluntary advisory boards and commissions are listed below: vArcadia Beautiful Commission Parking District Commfssion Historical Museum Commission l~Planning Commission ,~luman Resources Commission r,&ecreatfon and Parks Commisston ~.ibrary Board of Trustees Sen9or Citizens' Commission **O*t******rt******A************f*t****I~i!********fr******k**t********4******t*fi**R***t*****f#**ye*h#***elfr****i**** Date of Application ~ !~ ~~ ~ Board/Commission applied for: S~cG ~~ ~-~ l~ ecc~ GL~iaJt Name ~'G'b~if.n ~~~ hr~C~ ~.l~a~rGN' --i First Last Middle Address ~~121 ~u-~-C~ S! X`~ ~rt HomePhonebZ~. ~-F?-L~115 BusinessPhone«~~-12~3-~~9Z e~C-L How lon9 have you been a resfdent of Arcadia7 L 8 wcs _ Are you a registered voter7 Yes_~ No Occupatton~r ~vrc.d ccLc«~~~(' Employer _ Education (Include professional or vocational licenses or certificates) ~ea ria_suv~x. Community involvement (list organization memberships and committee assignmerits)~~ ka~r.~ Cuk~ aL a t-~o~ ~ (over) What is there in your background, training, education or fnterests that qualifies you as an appointee7 What do you see as the objectives and goals of the advisory board or commission for which you are applying? ~ 2.¢.~u.w« Are you aware of the time commitment necessary to fulflll the obligations of an appointment to this positlon7 . Yes~C No_ Are you aware that financial disclosure may be required annually, (e.g. sources of income, loans, gifts, (nvestments, fnterest In real properry as required by state law )7 Yes~ No_ What specfal quality can you bring'to an Arcadia advisory body7 ~.¢.i tt~su,vw~ I hereby fertify that the foregoing information.is correct to the best of my knowledge. Sfgnature - ~(c~a~~o~ Date P(ease attach additional pages if necessary and return to the address listed on the reverse side Stephen W. Swlnney (626) 447•6715 (home) 1921 South Sixth Avenue Aroadia, California 91006 OBJECTIVE Communiiy volunteer work where my skills may be of assistance. OUALIFICATIONS Substitute teaching in four schoot distrticis. English and joumalism instructor at Arcadia High SchooL Advisor to the school's yearbook. Graduate of University of Southem Galifomia's iwo-year Master's progam in public relations, including studies in corporate newsletter development, media relations, and a thesis enti8ed "Creation and Acceptance of a Practical Set of Evaluaflon Cdteria," Extensive joumallsm eacperience wihh excellent wriiten and ora! communications skills. EffecHve in problem solving, creating and strengthening publications, project organization, and curriculum development ACCOMPL[SHMENfS WRITIIVG SHILLS ~ Advised Atradia l-ligh School yearboak and South Pasadena High School newspaper and yearbook, guiding student staEf in all appropriate joumalism wriflng and design. i Wrote, edited, designed and coordina~d production of a monihly corporate naurspaper for an employee audience of over 41,000. ~ Coordinated,,wrote, and desIgned an intemal newsletter Eor a local law firm, a~oup of west coast metal manufadurezs, and a health care facility. ~ Coordinated, wrote, and desi~ed an intemal newsletter for over 1501nstructors from five elementazy schools, a middle school and a high school. • Completed a 142-page Mast~'s thesis on the evaluation of public relations programs. SPEAIQNG SHILLa f IrivIted speaker at the 74th Annual Columbia Scholastic Pt~ss AssociaHon Convention, presenting sessio~ on personaliiy dynamics, leadetship development, and yearbook trends in Interactiviiy. ~ Prepared and exeatted a detailed presentation for a Communications InsNtute at Amadia High School, including de~elopment of UC-approved, sequenced courses. 1 Addressed participants at regional seminaxs on cur~nt trends in neu5paper and yearbook production and investigaflve reporting: ~ Prepared and e~cecuted detailed presentattons for employee pubHcstion packages to top cotpoxate management. ~ Presented lnstructional material in publtcatton law, layout design, news wxiting, feature writing, editorial urtiting, sports writing, headtine urciting, and editing. ORGAMZATIONAL S~ 1 G ~ Created environment for the student-produced, 430-plus page yearbook. ~ Estabtished a network of contacts with nine corpomte divisions throughout the United States and Canada to serve as news so~es for a coxporate newspaper. ~ Established itineraries and coordinated 24 Army pe~sonnel and 12 e~chibits in Army's major public relations effort in the continental United States. ~ Effectively organized workshops for over 800 publication students hom Califomia, Hawaii, Arizona. Utah. and Nevada. CREATIVE SK[LLS 1 Devetoped arid implemented a four-year, sequenced program for students in communica- tions, leading to a Senior proje~ntemship and a certificate of completion in the Communi- cation§ [nstitute at Arcadia Nigh School. 1 Mentored a 54-member editorial and computer staff in the development and pub(ication of an area-fiist interactive yearbook; incoxporating.a student-produced CD-ROM. 1 Designed publicaflon packages including bi-we¢kly newspaper, bi-monthly ne.v@ magazines, quarterly awards magazines,, employ,ee manuals, and cocporate idenHiy packages. 1 Directed the production of 15 award-winning yearbooks, lncluding guidance in photography, layout, yraphic design, and caption and copg urciting. ~ Researched and developed touring Amiy exhibit, viewed by over 2.5 million peop(e, incor- porating sltdes, artwork, narration, and copy. PROBLEM SOLVIIVG SHIL.LS - / G¢nerated coYporate sponsorship to fund, both in material and money, the devefopment of a multimedia groups attached to the yearbook staff-and responsible for dev¢]oping an intemc- tive CD-ROM with the yearbook. ~ Cireated a studentJparent marketing program to interest students in the Communication [nstitute. 1 Creat¢d and disseminated first cozporate-wide newspaper readership aurvey to establish trends in reeder interest. ~ Created a multi-me8ia program that geneiated a fa'vorable public attitude toward west coast manufacturers of imported metal. 0- Created an 8-point set of criteria used for evaluating public re(ations program effectiveness. ~DtJCATION BS, history major/humani8es minor, Univexsity of Utah Teaching credential, Califomia State University, Los Angeles Honois graduate, Defense information School, Fort Benjamin Harrison MPB with honom, public relations, University of Southem Califomia English/joumalism instructor, Arcadia High School PublicatIons editor/media relations, Douglas Aircraft Company, McAonneli Douglas Corp. Account Executive, Pat Penney Public Relafions Pubtications editor, The Ganett CoTporation Senior Lechirer, Public Retations, Universiiy of Southem Califorriia EnglishlJoumalism instrvctor, South Pasadena High School fnfortnation Specialist, U.S. Army Exhiblt Unit CITY OF ARCADIA ~c~~~ r~a~ ,j ~ ~oo~ Citizen Service Resume ~iTyOFARCAOEA b'e a d 6~~u%eE ~,~ Office of the City Clerk ~°j~oxATm9' 24a W. Huntington Drive Arcadia, CA 91007 (626)574-5410 PLEASE PLACE A CHECK MARK NEXT TO THE BOARD/COMMISSION FOR WHICH YOU WOULD LIKE TO APPLY (You may make more than one selection): Arcadia Beautiful Commission Historicat Museum Commission Planning Commission ~ Human Resources Commission ~ Recreation and Parks Commissi n_ t+brary Board of Trustees _ Senior Citizens' Commission ,~ ****~*~*r~*~*a**~***r*********~*~*****a*~**~~~********~*******~*s****s**r~******~*** Date of Application ~~~ Z, 20D5 Name U~ l~ 1 G~f l~F i h~12 E1 Last First Middle Address ~n (1~l ~R-~ 2~~ ~ ~ ~vF ~ ~32 Home Phone ~~ `~ ~b' ~'6'-r Business Phone (6~6 ) ~2 ~- l (JS6 How long have you been a resident of Arcadia7 2~ y~~- s Are you a registered voter7 Yes~_ No Occupation 5%~h/-RF 7i~i') ~ze.rlirlx~/> E'YEC~/Yr/c Employer ~-~~ ~Ps~2T-Tk~ ~ QR`~ilT2Et=i rJ12 ~C~ r'y2fi.y-i ~9/>j~~ C~Jrt~SULi,s~,c9i Education (Include professlonal or vocational licenses or certificates) Cr :~?%c~1~ ft021~~ RdtJll~/1- Lt~r Tn~ G~u~.TSAG(iv~ ~-~z~'h~iic~e~ /a1$UU ~.~Tiaxll u c~,c~~ ~a,n ~ E s~a-r~ Rn o~,l~,~ Community involvement (list organization memberships and committee assignments) S~~ A-7`I"stL/-LAJ~ L~ST D~ !/GtU,C17~~EGZ iz4CT7fJl7«S Please describe any background, training, educatian or interests that qualify you as an appointee ( A-M ~"~da~s -~X~" P~2s~ti - 5~.~,v~- r i~~~ ~a cc»c.rc V~~~.r~i~eQ ~m~c ~c~s ~viZI~G PtY ~IXlrJ~S: /i4-/L~Ek~ / SUDhr21J~5~ ~o ~ 4 ~tkJ[1[21G- L~'~lG~S ' A-`5~ St~k~1~ /~s P(L'zS~A~.c7't"/C~D D~= 7-K~~ MURT-G~AC,e~ /~,E~~,~= /"D/-1A41,~r,~S P~-0P or~~r~~ ~~Ja~~,~ ~~rzcAl~r ~a /a i~y Gclcatiuc- (~ rr/~ (PLEASE COMPLETE THE REVERSE SIDE OF THIS FORM) What do you see as the objectives and goals of the advisory board or commission for which you are applying? C o~, Tr cJ ;,~ ~ rv ~~ Dl~G b]~ S~~~U i G~ s TU OcJ2 C~'~-tK c1.~J L T~f~ cl ~~ P ~P FR-2&f ~~+b nl~w~ Pfz~a2A/-t5 F~2 [x.~1~ Gt i tZ~~:75 Are you aware of the time commitment necessary to fulfill the obligations of an appointment to this position? Yes,;~ No_ State law and the City Conflict of Interest Code requires you to file a statement of economic interests annually as well as related forms when you assume and leave your appointed office (e.g, sources of income, loans, gifts, investments, interest in real property es required by state law). Do you agree to file all required forms in a timely manner as proscribed by tt~e City's filing ofFcial2 Yes_ No_ I hereby certify that the foregoing information is correct to the best of my knowledge. `/~`f' k1'-~=+-~-(i~' ~r' Z 21.J~ ; Signature Date Please attach additional pages ff necessary and return to the address listed on the reverse side Current (2004) Volunteer Activities of Peter Ulrich President, Lark Eiten Lions Charities (a $1 miilion charitable foundation) Director, Arcadia Chamber of Commerce (chair of Government Affairs Committee and member of 3 other ;ommittees) ~hair, Board of Trustees, Arcadia Public Library Director, Los Angeles Lions Club (Past President) Director, Arcadia Lions Club Foundation 3ecretary and Board Member, Los Angeles Metropolitan Advisory Boazd, The Salvalion Army (Past Chairman) Vlember, Advisory Council, Salvation Army Harbor Light Center (Past Chairman) Director and Historian, Los Angeles Chapter, Lambda Alpha Honorary Land Economics Society (Past President) Vice President, Church Council, Luthe~an Church of the Cross, Arcadia I'rustce, Idyllwild Arts Foundation (Past President) Director/Treasurer, The Opera Buffs, Inc. Volunteer, VIPS Pmgram, Arcadia Police Department ~fember, Executive Committee, Real Estate Research Council (Past Chairman) D'uector, Villa Maria Homeowners Association ~Iember, Arcadia Coordination Council CITY OF ARCADIA ~~~~ Citizen Service Resume ~~~ ~ `, ~~~~ 09 Office of the City Clerk ~~~ ~F A~iCA4U! ,~R~RS'cm9~j0 240 W. Huntington Drive e" ``"""•~ Arcadia, CA 91007 (626)574-5410 PLEASE PLACE A CHECK MARK NEXT TO THE BOARD/COMMISSION FOR WHICH YOU WOULD LIKE TO APPLY (You may make more than one selection): ' Address_ __ ~ ~ S ~- ~ ~ fc:..., ~G'..~ ~~' ~ r t v e Home Phone ~-s J "~~~ ts Business Phone ( 1 How long have you been a resident of Arcadla? ~ 1 y r° . r~ Are you a registered voter7 Yes ;/ No Occupatfon r e~r r eo~. Education (Include professional or vocational licenses or certi£cates) Community involvement (Iist organization memberships and committee n.._ ~-_ ~ __ _ ~ ~,_,_ _a .sr,~,n F~/ Y'T " Y.nS~c~n.. l~ f~-{-~~ ~ r3T~,-~v ~~~ir~-C ..l-/'oHwrt r~c'rS /~ H/G~~µ~V~.Ls1 ~ ~~YS~`Cvc,-~S- ~~rlScoe.T LeaGrY'r-S~y/5 ~- /~~5~ ~-'~inGL C~/~cL~-U.~~-r."C~~Ce.~,a~i,~.~ej Please descr'ibe atiy back~ound, t afning, education or interests that qualify you as an appointee ,~ (PLEASE COMPLETE THE REVERSE SIDE OP THIS FORMI Arcadia Beautiful Commission Historiwl Museum Commission _ Planning Commission Numan Resources Commissfon ' Recr~aticn and Parks Commis~ion~L Library Board of Trustees Senior Citizens' Commission !/ :-***************x***~********~***s***s~*~**x***~~*~***rss****r****~**~~xx*a******** What do you see ~as the objectives a~n/d goals of the advisory boaJrd or commission for which you are ~....~..:....~ ~~/ /~ C,.,n ~,-, .~T '~~ ~.~/'n i[U w G~i ! ~ 7_FvtS ~n~ F~L~ r ~".;~/~~( drl Gc Are you aware of the time commitment necessary to fulfill the obligations of an appointment to this position? Yes r~No_ State law and the City Conflict of Interest Code requires you to fle a statement of economic interests annually as well as related forms when you assume and leave your appointed o~ce (e.g. sources of income, loans, gifts, investments, interest fn real properly es required by state law). Da you agree to fife all required forms in a timely manner as proscribed by the City's filing official7 Ye~~No_ that the foregoing information is correct to the best of my kno~vledge. Signature y~~'.~~ Date Please attach additional pages If necessary and return to the address listed on the reverse side CITY OF ARCADIA ~~~~ Citizen Service Resume ~~~~ ' ~% ~~~~ gg CiTY OF ARCAOiA s:: i ( ~.w:.ri ~d^ Office of the City Clerk ~ORponn'e89'~ 240 W. Huntington Drive Arcadia, CA 91007 (626)574-5410 PLEASE PLACE A CHECK MARK NEXT TO THE BOARD/COMMISSION FOR WHICH YOU WOULD LIKE TO APPLY (You may make more than one selection): Arcadia Beautiful Commission Historical Museum Commission _ Planning Commission Human Resources Commission _ Recreation and Parks Commission _ Llbrary Board of Trustees / Senior Citizens' Commisslon / •********~~~~~*~~s~~~~**~~~************************»xr*s*****aa*~**~*~~**~*~******** ~ Date of Application /YJ~ ~~ ~ Z-o'° J NamP L--1 J~ ~ i,~ 1~~2 ~/'~'c~ Last Middle Address l 6 1 ~• ~r ~ M~ ' 1~s Home Phone~~~ `~ ~~ - / ~b ~ Business Phone How long have you been a resident of ,F Are you a registered voter? Yes " No Occupation ~~1~~ Employer Education (Include professional or vocational licenses or certificates) 2 c ._ ~_ . ., . ,~-~ .. ~--„-,~..~ Community involvement (list organization memberships and committee assignments) v9'~TI ~'~ @ GN~/l~Gf-/ ~~' ~rs~Q ~S'tJ~~/'f~`~-~ A-2C'.f~JiC`t' Please describe any background, training, education or interests that qualify you as an appolntee ~~ ~ "~c'a'/i,~2 ~=1> > Zl~~,~ 1 ~cZ7 ~`f1~ ! C/~ ~ v~ G~v~ l~~ I ~'~c' CA~'1~1 f~/~~ ~~~ ~LT7/i~~~ ~Z. 7 ~ I{4~ T-,~ ~~'AY~ ~o l Ld' UVt-J L~.lK~,s ~[.~ o~ t~ e.,7 ~ 77~ _ G, ~~a~'Y ~ n~?~ ~ eA~~o~ ~ ~~ ,~ ~, ,-~ ~ L~,~y jPLEASE COMPLETE THE REVERSE SIDE OF THIS FORM] Are you aware of tJ~e time commitment necessary to fulfill the obligations of an appointment to this position7Yes '~No_ State law and the City Conflict of Interest Code requires you to £le a statement of economic interests annually as well as related forms when you assume and leave your appointed office (e.g. sources of inwme, loans, gifts, investments; interest in real property as required by state law). ~ you agree to file all required forms in a timely manner as proscribed by the City's filing officlal? Yes_ No_ I hereby certify th the foregoin nformation is rnrrect to the best of my knowledge. ~~ ~~ ~i ~ 2Q o. C~ Signature Date Please attach additional pages if necessary and retum to the address listed on the reveree side What do you see as the objectives and goals of the advisory board or commission for which you are YY O W z ~ ?., .r > ~ ~ z W ~ S U a ~ a N W C 1 W K f bmtONm 0 o O o 0 00000 N N N N N QQ¢QQ ~ d 0 0 ' n g E r U c o' V E 0 ~ ~ rc s u w 0 V $ O E u 10 d m J ° ~` a E c m a w V F ' ` u i - a E M O O o y~, 1 ~ ,~ q d q C ~ ~ nraY' I .~., m N ~ i0 ~mm ~ N rn 0 1 D • u - N J C ~y-~ m - u m c 2 d ~ c> ~ a ~ w tYm''~ O ~ q ~ '- U ~ 3 _ > ` a < > ~ U c a x O ~ ~ ~ U R' p I 0 A R -aR'C7f7f 444Q4q4 O M~ O~ p O e~o~e~~cum R t ~ m ~ 0 9 m J E d ~ ~ E C ~ ~ ~ 0 f~ ~ E U u ~ 0 U «ri 0 E o 'b N A ~a ~ U ~ c ~ N C T Y LL ~ ~ ~q ` =a c ~ w~ v a ~ rn mawi d9m°'a°': p _ t a Y U pA mvy=2~V~- ~ C " y CQi~ Z,tEam~u RD-' U' KUK W U-1°i c m m N IOfO~Olbbmp~ 4444444 ~ M O O~ O O e.(oeu~oue 0 w u J E d o° N 8 K u m c U E N ~ t c O E $ O 2 d Od fA N ~ d C U d m~ d d W n ~ u $ a _~ ~,V~$ 9 ~° o=oa~' ~9 V mH<d=C ar m °1da'N a°m V N IiU' C7Jy d ~ C ~ L E M l0 J N O ~ _~ ~ .9 _ ~ p _~ g~~UaUO u v m c'`i O A ~ E a 4i ~ E U C 0 U lJ' E Oa N q y 9 f : ~ ~ OF V W ~ I z~ ~ N a K~L Z g~ a SK mN1#.tD~ 44494 00000 7%R7'" mu~o~o~p ~ Y ~ q ~ U s~~~- m .`~ C IC`.ry f ca Z.-„ ~ a.rt- a a ~ L ~ o ~ u~p m w~72J9 Q N 1 N = a ; u C1~~JC' u m 0 Y 0 N J ~ 6 a g ~ c u ~ O U ~ m J c E ~ 9 ~ H Ei+l K ~ Q c m°d ~ N ~ ~ ~ J R' 44444 00000 n~nnMwf (D fE IG 10 b d y T q ~ ~ .~ ~ o = .m`.=°po o y..~ Y~?oEv ~rna'au RI c r N '~ rt~a ~~ ~C10o`a i ~~w~a R a m f O J E 0 d E c U c O U c E `o a ~ F ~ ~ ~ y N N ~ ~ O~ U d ~~ 2 2 R Z ~ rn az m ~o ~o r ~o q444q 00000 ri~~nnM b 1p 10 f0 t0 U b q a a: ~'m= ~ ~ i°r~Qa d V N C () A ~ u w c r=9o3 a~~a O ~~„ ~ n ~LLUOVi v Z d N N E ~ 3 0 ~ % d ~ a c u ~ ~ a ~ m NS 2 O C R 3 w w rt 2 n n rqDO~xOm~AN nroA3 ~; o~~O3nv~ ic°m d°.:~n m~ .~~>>r~p' cZ ~~^n~ ~i v~~~~cn ~0 ~~~=n di ~;:Omf 2~7o A ~=A.n umx~w.c~d 3g 3.0 on 3~ n 10 d 3 x e~o ~D w A ^~' N ~ N c~i q x ~ I _~ 0 3"~ w mZ ~n a,'-.in m: d n w N v m w a ~ 1 oiio`2 ~. ~ n 33~ N~ a m p a "p V=`. ': aO c3 a ~g i ~ y ~ i ~ O N d N I Z 6: ~ `dC : 3 9, i ~ 3~ g o: ~ p z N n p N A d ~ N O Y ~ 0 O ~ ~ a a~?AAD~D ~ d »o > > ~ d ~ z dm°~'oo~~a ~ 3 m= N 3 T~ N~~ ~ ~ n q a> j~p A d fl~ 4f 9 n9 ~ 69 N N n t~i~ p ~. Cl v' G. y n ~r S w CP.~ w~L.. q 9 y q 9 ? 9 C= 9 C O C w O 9 C 9 Q .~ . N ~ ~ ~ ~. y O y < O 3 -~~^a ~ ° m .< m o 3°0 ° 1D ~ ~ ~' ~' o °' 3 ^.~ a o 0 ~ w 3 a ~ 3 d ~ N ~ 9 N O ~ ~ C ~. O Q < d n n mrnmrnmmmm ammmn L~L~L+la1~wL+w uLwwL~ bbb6bbbb bbbb6 mm~n~n nm~m~ui OJW#JJ 1 m ~ 3 X v z m N '3~~,, ~ 3' j , '°°~~~.~~-~°~ . STAFF REPORT Development Services Department June 21, 2005 T0: Mayor and City Council Chairperson and Agency Board Members `~ FROM: Don Penman, Assistant City Manager/Development Services Director By: Donna t. Butler, Community Development Administrator ~_ Prepared by: Silva Vergel, Senior Administrative AssistantlJ;;, ~4/ SUBJECT: ARA Resolution No. 216 and City Council Resolution No. 6478 amending and adopting local guidelines for implementing the California Environmental Quality Act (Pubfic Resources Code section 21000 et seq.) Recommendation: Adopt SUMMARY Attached for the City Council's and the Redevelopmerrt Agency's consideration are Resolution 6478 and ARA Resolution 216 amending and adopting the revised California Environmental Quality Act (CEQA) guidelines. The proposed 2005 Guidelines are an update of the previous guidelines adopted by the City Council and the Agency Board on May 18, 2004. The Development Services Department is recommending that the Redevelopment Agency and the City Council take two separate actions as foilows: 1. Acting as the Redevelopment Agency, adopt ARA Resolution 216; amending and adopting local guidelines for implementing the Califomia Environmental Quality Act (Public Resources Code ~ g 21000 et seq.); and 2. Acting as the City Council, adopt Resolution No, 6478; adopting local guidelines for implementing the Ca(ifornia Environmental Quality Act (Public Resources Code §§ 21000 et seq.) BACKGROUND The California Environmental Quality Act (CEQA) is part of the Public Resources Code (Sections 21000 et se .). It requires all public agencies within the state to evaluate the environmental ~fFects. of their actions, avoiding or reducing, when feasible, the significant environmental impacts of their decisions. Adoption CEQA Guidelines June 21, 2005 Page 2 CEQA requires that all agencies adopt specific objectives, criteria and procedures for evaluating public and private projects. On May 18, 2004, the City Council adopted Resolution 6431 and the Redevelopment Agency adopted ARA Resolution 210 adopting the 2004 CEQA guidelines. Due to the changes in_CEQA during the past year, new guidelines are proposed for adoption. DISCUSSION This year several bills relating to CEQA were signed into law that warrant changes to. the guidelines. The following is a brief summary of bilis that would impact the City and Agency. 1. AB 3090: . Revises the guidelines for projects that are subject to CEQA review. Initiatives placed on the bailot as a discretionary decision of the public agency are not exempt from CEQA review. ~ Requires the Resource Agency to prepare amendments to the State CEQA Guidelines, an amendment that must be prepared every two years. 2. AB 2922 amends the rules governing the use of Master EIRs to allow a lead agency to prepare a Mitigated Negative Declaration to analyze changes that have occurred, or new information that has surtaced, with respect to the circumstances under which a Master EIR was certified. 3. SB 647 extends the time that local agencies are required to retain Notices of Determination from 9 months to 12 months. 4. SB 945 amends the terminology from "hazardous materials" to "hazardous substance" for certain types of projects that are located within %< mile of a school site and are anticipated to emit hazardous or acutely hazardous air emissions or which would handle acutely hazardous materials. 5. SB 1889 adds Section 21070, to the Public Resources Code, defining "trustee agency" as "a state agency that has jurisdiction by law over natural resources affected by a project, that are held in trust for the people of the State of California". The four trustee agencies are: ~. The Department of Fish and Game a The State Lands Commission •a The Department of Parks and Recreation ~r The University of California ~ Adoption CEQA Guidelines June 21, 2005 Page 3 6. SB 1350 repeals Section 21084.2 of the Public Resources Code, which instructed the Office of Planning and Research to consider whether to exempt from CEQA review projects for the treatment ~f inedical waste by steam sterilization. The City Attomey's office has prepared updated Local CEQA Guidelines for the City and Redevelopment Agency to adopt in compliance with CEQA State Law. These guidelines are tailored to the City's and Agency's specific needs and provide step-by- step procedures for evaluating projects prior to approval. The updated guidelines also provide instructions and revised forms for preparing any environmental documents required by CEQA. FISCAL IMPACT None RECOMMENDATION It is recommended that there be two separate actions as follows: Redevelopment Aqencv " That the Redevelopment,Agency adopt Resolution No. ARA 216, a resolution of the Arcadia Redevelopment Agency amending and adopting local guidelines for impfementing the California Environmental Quality Act (Public Resources Code Section 21000 et seq.). Citv Council That the City Council adopt Resolution No. 6478 amending and adopting Local Guidelines for implementing the California Environmental Quality Act (Public Resources Code Section 21000 et seq.-.. Approved: ~-- - '==~ William R. Kelly, City Manager/Executive Direcfor Attachment: 1) ARA Resolution 216 2) City Council Resolution No. 6478 , RESOLUTION NO. ARA-216 A RESOLUTION OF TI~ ARCADIA REDEVELOPMENT AGENCY, CALIFORNiA, AMENDING AND ADOPTING LOCAL GUIDELiNES FOR IlvIPLEMENTING THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (PUB. RESOURCES CODE SECTION 21000 ET SBQ.) WHEREAS, the California Legislature has amended the Califomia Environmental Quality Act ("CEQA") (Pub. Resources Code §§ 21000 et seq.) and the State CEQA Guidelines (Cal: Code of Regs, title 14, .§§ 15000 et seq.) and the California courts have interpreted specific provisions of CEQA; and WHEREAS, Section 21082 of CEQA requires all public agencies to adopt objectives, criteria and procedures for the evaluation of public and private projects undertaken or approved by such public agencies, and the preparation, if required, of environmental impact reporEs and negative declarations in connection with that evaluation; and WHEREAS, the Arcadia Redevelopme~tt Agency ("Agency") must revise its local guidelines for implementing CEQA to make them consistent witti the current provisions and interpretations of CEQA. NOW, TF~REFORE, THE ARCADIA REDEVELOPMENT AGENCY HEREBY RESOLVES AS FOLLOWS: ; SECTION 1. The Agency adopts "Loca1 Guidelines for Implementing the California Environmental Quality Act (2005 Revision)," a copy of which is on file at the offices of tlie Agency and is available for inspection by the public. SECTION 2. All prior actions of the Agency enacting earlier guidelines are hereby repealed. SECTION 3. The Secretary of flie Agency shall certify to the adoption of this Resolution. Passed, approved and adopted this day of 2005. Chairperson Arcadia Redevelopment Agency ATTEST: Secretary Arcadia Redevelopment Agency APPROVED AS TO FORM: r'. / (1~ c7~ Stephen P. Deitsch Agency Attomey z RESOLUTION NO. 6478 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFOIZNIA, AMENDING AND ADOPTING LOCAL GUIDELINES FOR IMPLEMENTING TI~ CALIFORNIA ENVIRONMENTAL QUALITY ACT (PUB. RESOURCES CODE §§ 21000 ET SEQ.) WHEREAS, the California Legislature has amended the California Environmental Quality Act ("CEQA") (Public Resources Code §§ 21000 et seq.) and the State CEQA GuideIines (California Code of Regs., title 14, §§ 15000 et seq.) and the California courts have interpreted specific provisions of CEQA; and WI~REAS, Section 21082 of CEQA requires all public agencies to adopt objectives, criteria and procedures for the evaluation of public and private projects undertaken or approved by such public agencies and the preparation, if required, of environmental impact reports and negative declarations in connection with that evaluation; and WHEREAS, the City of Arcadia ("City") must revise its local guidelines for implementing CEQA to make them consistent with the current provisions and interpretations of CEQA. NOW, THEREFORE, 'IT~ CITY COITNCIL OF TI~ CITY OF ARCADIA, CALIFORNIA, HEREBY RESOLVES AS FOLLOWS: SECT'ION 1. The City adopts "Local Guidelines for Implemenring the California Environmental Quality Act (2005 Revision)," a copy of which is on file 1 r. at the Development Services Depariment and is available for inspection by the public. SECTION 2. All prior actions of the City enacting earlier guidelines are hereby repealed. SECTION 3. The City Clerk sha11 certify to the adoption of this Resolution. Passed, approved and adopted this day of , 2005. Mayor of the City of Arcadia ATTEST: City Clerk APPROVED AS TO FORM: ~, ~G~-P~~ Stephen P. Deitsch City Attomey 2 i .~ ~ -~r axc ~ +"`°$p~~TB°~~0°~ STAFF REPORT Office of the City Clerk DATE: February 1, 2~05 TO: Honorable Mayor and Members of the City Council FROM: Vida Tolman, Chief Deputy City Clerk/Records Manager~ SUB]ECT: PROCLAMATION OF LOCAt EMERGENCY - Recommendation: Renew the Directo~ of Emergency Services issuance of a local emergency proclamation. SUMMARY: Ordinance No. 1432 of the City of Arcadia empowers the Director of Emergenty Services to proclaim the existence or threatened existence of a local emergency when said City is affected or likely to be affected by a public calamity and the City Council is not in session. The Director of "Emergency Services (Director) of the City of Arcadia found that conditions of extreme peril to the safety of persons and property arose within Arcadia caused by torrential rain, which began on ]anuary 8, 2005. . The Director signed and issued a local emergency proclamation on January 13, 2005.(see attached). Pursuant to Ordinance No. 1432, Section 2213.2.1., whenever a local emergency is proclaimed by the Director, the City Council shall take action to ratify the proclamation within seven (7) days thereafter or the prociamation shall have no further force or efFect. In addition, the City Council must act to renew the proclamation at each of their subsequent meetings until final termination of the emergency. At their January 18, 2005 meeting, the City Council acted to approve the local emergency proclamation via Resolution No. 6459, which reads as follows: A RESOLU"fION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, RATIFYING THE PROCLAMATION OF THE IXISTENCE OF A LOCAL EMERGENCY WITHIN SAID C1TY PERTAINING TO THE TORRENTL4L RAIN AND RELATED MATTERS COMMENCING ON JANUARY 8, 2005. RECOMMENDATION: It is stafF's recommendation .that the City Council act to renew the local emergency proclamation by again approving Resolution No. 6459. APPROVED: ~ '= '~~ William R. Kelly, City Manager Page 1 of 1 ~ U CITY OF ARCADIA PROCLAMATION c .. WHEREAS, Ordinance No. 1432 of the City of Arcadia empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when said City is affected or likely to be affected by a public calamity and the City C.ouncil is not in session, and; WHEREAS, the Director of Emergency Services of the City of Arcadia does hereby fmd; that conditions of extreme peril to the safety of persons and property haue arisen within said City caused by torrential rain; wluch began on the 8`~' day of January, 2005. and; That these conditions are or are likely to be beyond the control of the services, personnel, equipment and facilities of said City, and; That the City Council of the City of Arcadia is not in session and cannot unmediately be called into session; NOW, THEREFORE, IT IS HEREBY PROCLAIMS that a local emergency now exists throughout said City, and; IT IS FiTRTHER PROCLAIlI~D AND ORDERED that during the existence of said local emergency the powers, functions and duties of the emergency organi2ation of the this City shall be those prescribed by state law, by ordinances and resolutions of this City, and; that this emergency proclamation shall expire in 7 days after issuance unless confirmed and ratified by the goveming body of the City of Arcadia. January 13, 2005 By: ~~ William R. Kelly City Mana~er/Director of Emergency Services ~ RESOLUTION N0. 6459 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, RATTFYING T'HE PROCLAMATTON OF TI~ EXISTENCE OF A LOCAL EMBRGENCY WITHIN SAID CITY PERTAINING TO TI~ TORRENTIAL RAIN AND RELATED MATTERS COMMENCING ON JANUARY 8, 2005 . WHEREAS, Ordinance No. 1432 of the Ciiy of Arcadia empowers the -__ Director of Emergency Services to proclaim the existence or threatened existence_ of a local emergency when the City Council is not in session, subject to ratificarion by the Ciry Council within seven .(7) days; and WHEREAS, conditions of extreme peril to the safety of persons and property have. arisen within this City,. caused torrential rain commencing~ on January 8, 2005, at which time the City Council was not in session; and Wf-iEREAS, said City Council does hereby find that the aforesaid conditions. of extreme peril did warrant and necessitate the proclamation of the existence of a local emergency; and WHEREAS, the Director of Emergency Services did proclaim the existence of a local emergency wit~un said Ciry on the 13`~ day of January, 2005. NOW, TI~REFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFOItNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: 1 ~ SECTION L That said local emergency proclamation is hereby ratified and confirmed by the. Arcadia City Council and shall be deemed to continue to e~st until its temunation is proclaimed by the City Council of the City of Arcadia, State of Califomia. SECTION 2. The City Clerk shail certify to the adoption of this Resolution. - Passed, approved arid adopted this 18th day of January , 2005. ~Sl RY A. lCOVAC~C Mayor of the City of Arcadia ATTEST: fS/ JA~ES H. ~~~RRO~N'S City Clerk APPROVED AS TO FORM: ~~5`ln.ra-~. C'. 6C~~i~.6~ City Attorney 2 ~ STATE OF CALIFORr1IA ) COUNTY OF LOS ANGELES ) SS: CITY OF ARCADIA ) I, JAMES H. BARROWS, City Clerk of the City of Arcadia, hereby certifies that the foregoing Resolution No. 6459 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attesfed to by the City Clerk at a regular meeting of said Council~held on the 18th day of January, 2005 and that said Resolution was adopted by the following vote, to wit; AYES: Council Member Chandler, Marshall, Segal; Wuo and Kovacic NOES: None ABSENT: None l ~1 _~I,a~A~ Ha ~~RR~~~ ' C~ty , er c of the City of Arcadia 3 ~ ,~ , f"°°$A~~T•°-'•°° STAFF REPORT Police Department DATE: June 21, 2005 TO: Mayor and Members of the City Council FROM: David H. Hinig, Chief of Poli~~ By: Nancy Chik, Managem~rtt,4fia yc~ SUBJECT: Renewal of Professional Services A4reement-Crossina Guard Services Recommendation: Authorize the City Manager to renew the annual professional services agreement with All City Management Services for crossing guard services in the amount of $126,275. SUMMARY The City has a professional services agreement with All City Management Services for crossing guard services, and the current agreement wilt expire on June 30, 2005. The Police Department administers the agreement on behalf of the City and recommends the renewal from July 1, 2005, to June 30, 2006, at a cost of $126,275. " BACKGROUND 8 DISCUSSION Five years ago, as a long-term cost savings strategy, the City opted to enter into a professional seroices agreement with All City Management Services to provide crossing guards for the City of Arcadia. Since the adoption of the agreement, All City Management Services has adhered to all conditions and has proven to be a responsible service provider. Prior to acquiring the crossing guard services, the Police Department was continually using staff members, including police o~cers, to fill vacant posts that occurred as a result of sickness or injury to crossing guards. During the past four years, the Department has not had to use any staff, nor been required to provide oversight to crossing guard operations, other than designating a staff member to monitor agreement compliance. Further, the City has recognized a cost savings in the area of worker's compensation insurance and liability management. All City Management Services provides crossing guard services to over 70 cities and school districts throughout the State. They are the only company with proven experience and the infrastructure to provide such service. Thus, the Police Department considers that they are a sole source provider fo~ crossing guards. In January, the Department contacted All City Management Services and notified them that the City had to maintain a flat-line budget. They agreed to forego an increase and provide services at the same rate as last year, which was in the amount of $126,275. FISCAL IMPACT Renewal of the professional services agreement will cost $126,275, and the amount has been budgeted in the City's General Fund. RECOMMENDATION Authorize the City' Manager to renew the annual professional services agreement, from July 1, 2005, to June 30, 2006, with All City Management Services for crossing, guard services °in the amount of $126,275. Approved _ U%-0 1~ . - William R. Kelly, City Manager ` ~ ' ~~ Police Department DATE: June 21, 2005 TO: Mayor and Members of the City Council , FROM: David H. Hinig, Chief of PoliG~ / By: Nancy Chik, Managemen na~~ -. SUBJECT: Renewal of Professional Services Aareement Animal Control Services Recommendation: Authorize the City Manager to renew the annual professional seniices agreement with Pasadena Humane Society & SPCA for animal control services in the amount of $71,469.64 SUMMARY The City has a professional services agreement with the Pasadena Humane Society & SPCA (PHS) for animal control services, and the current agreement will expire on June 30, 2005. It is recommended that the City Council approve the professional services agreement renewal with PHS from July 1, 2005, through June 30, 2006, in the amount of $71,469.64. DISCUSSION Since 1993, the City has had an agreement with PHS for animal control services, and they have provided adequate service to this community. The agreement defines our access to PHS reports and spec~es that, whenever practicable, unarmed humane officers will be dispatched to handle Arcadia calls for service. In an effort to resolve our dog licensing concerns, PHS has a canvasser go door-to- door in the City to make sure dog owners are in compliance. PHS also has a computerized licensing renewal system and is working with local veterinarians in obtaining vaccination records and conducting follow-up contacts with pet owners. In addition, PHS offers low cost spay/neutering and vaccination services to Arcadia residents. The City's annual agreement fee for the past two years with PHS was $69,388 for animal control services. Due to additional operational cost, PHS has increased the renewal fee by three percent (3%), which equates to an increase of $2,081.64 per annum. FISCAL IMPACT For the term of the professional services agreement, from Jufy 1, 2005, to June 30, 2006, the fees for animal control services will be $71,469.64. This amount will need to be budgeted in the City's Operating Budget for FY 2005-2006. RECOMMENDATION Authorize the City Manager to renew the annual professional services agreement with Pasadena Humane Society & SPCA for animal control services, from July 1, 2005, to June 30, 2006, in the amount of $71,469.64. Approved: -,~ ~ William R. Kelly; City Manager ~ ~ } r~coFA~ReT~9'+•06 STAFF REPORT Police Department DATE: June 21. 2005 TO: Mayor and Members of the City Council f FROM: David H. Hinig, Chief of Poli ~' By: Nancy Chik, Managemen 7analyst~ SUBJECT: Uniform Vendors-Police Deaartment Recommendation: Waive the formal bid process and approve Tom's Uniforms, Uniform Express, and West End Uniforms as uniform vendors for the Police Department. SUMMARY The Pofice Department budget aUocated $79,150 to purchase un'rforms, leather gear, and related support equipment for employees, reserve o~cers, and volunteers. The Department uses Tom's Uniforms, Uniform Express, and West End Uniforms as vendors. City of Arcadia purchasing guidelines require City Council approval for open purchase order eupenditures exceeding $5,000 with any single vendor. Because each of the aforementioned uniform vendors generally exceed that threshold on an annual basis, the Police Department requests approval to use these vendors for Fiscal Year 2005-2006. BACKGROUND AND DISCUSSION The Police Department has used Tom's Uniforms in Alhambra, Uniform Express in Montebello, and West End Uniforms in Montclair as uniform vendors for the past 13 years. Our experience with these suppliers has been very good. Although the amount of money expended with each vendor varies from year to year, each vendor generally receives a minimum of $5,000 in expenditures that are paid through pre-approved open purchase orders. Expenditures made with each vendor are dependent upon what specific items are needed and whether certain items are routinely available through the vendor. A number of variables affect which vendor officers and employees select, and some factors include: uniform material, size, proximity to the officers' homes, and hours of operation. The current practice of using multiple vendors to meet the uniform needs of the Police Department has been cost effective and efficient from an operational standpoint. In previous cost comparisons, the prices for items were all competitive between the vendors. FISCAL IMPACT The amount of $79,150 has been allocated in the Police Department budget for uniforms and related support equipment forFY 2005-2006. Waive the formal bid process and approve Tom's Uniforms, Uniform Express; and West End Uniforms as uniform vendors for Police Department uniforms. Approved: '~~ William R. Kelly, City Manager ,. ~ h 1 v' ~ ;.~.,.:,w ~ . ~m4alty oLNo ~ . . °° `' STAFF' REP~RT Administrative Services Department DATE: June 21, 2005 TO: Mayor and City Council FROM: Tracey L. Hause, Administrative Services Directo~v By: Chris Ludlum, Senior Management Analyst~' SUBJECT: Professional Services Aqreement - cable, video, and telecommunications Recommendation: Authorize the City. Manager to enter into an Agreement with Communications Support Group for technical cable, video, and telecommunications services in the amount of $30,000 BACKGROUND: The City is currently involved in separate matters involving both of its two cable television providers. In June of 2002, Adelphia Communications (Adelphia) announced its intention to reorganize under federal bankruptcy protection. In addition, in March of 2004, Altrio Communications (Altrio) announced an asset sale to Champion Broadband, LLC (Champion). The City expects Adelphia to emerge from bankruptcy this year or to be sold to another company: Meanwhile, Champion is in the process of applying for a request to transfer Altrio's franchise agreement to Champion or, as Champion has more recently suggested, to apply for a new franchise altogether. Adelphia operates throughout Southern California as a traditional cable television company and is governed under local, state and federal cable television laws. Altrio and Champion are Competitive Local Exchange Carriers (CLECs) and operate in Arcadia as a cable television provider. However, in nearby Pasadena and Monrovia, Altrio and Champion operate as °Open Video Service Providers" (OVS Providers). Champion has requested that, if it applies for a new franchise agreement with the City, be granted an "OVS" franchise agreement. Mayor and City Council June 21, 2005 Page 2 ' Due to many changes in technology and in state and federal laws during the past twenty years, City staff believe that it is necessary to retain the services of Communications Support Group for technical assistance relating to cable television; open video systems, and multichannel video programming. DISCUSSION: At the May 3, 2005 City Council Study Session, staff presented an overview of significant cable issues facing the City including franchise renewal and franchise "change of control" with the City's two authorized cable comp'anies. Communications Support Group (CSG) is a leading cable consultant in California who would be able to assist staff with the upcoming technical negotiation process. The City has used CSG since approximately 1993 for other technical cable related assistance regarding upgrading the Council Chambers, rate regulation, and various transfer negotiations. CSG, in conjunction with the City Attorney's office, would be able to assist City staff in better positioning the City to issuing/renewing a multi-year agreement with its cable companies. FISCAL 4MPACT: Su~cient funds are currently budgeted in the proposed 2005-06 operating budget. A portion of these costs will be paid out of the $30,000 security deposit Champion Broadband .submitted to the City with its application to take over Altrio's assets. RECOMMENDATION: It is recommended that the City Council authorize the City. Manager enter into a Professional Services Agreement to Communications Support Group for technical cable, video, and telecommunlcations services in the amount of $3Q000 Approved: ~~° -~ 'William R. Kelly, City Manager . „. ,:. . . :.. _ : , 3• i AdministratiVe Services Deparhnent DATE: June 21, 2005 TO: Mayor and City Council FROM: Tracey L. Hause, Administrative Services Directo~ Prepared by: Chris Ludlum, Senior Management Analysf SUBJECT: Resolution No. 6472 establishina an appropriations limit for fiscal vear 2005-2006 Recommendation: Adopt SUMMARY Article XIII-B of the State Constitution imposes a limit ("the Gann LimiY') on tax proceeds that can be appropriated for expendifures in any given fiscal year. Section 7910 requires the City to establish the limit by resolution. It is recommended that the City Council approve a resolution establishing the annual adjustment factors selected to compute the Limit and the resultant limit for fiscal year 2005-2006. BACKGROUND In November 1979, the voters of the State of California approved Proposition 4, commonly known as the Gann initiative. This proposition created Article XIII-B of the State Constitution placing limits on the amount of revenue, which can be spent by C'ity Government. Proposition 4 became effective for the 1980-81 fiscal year, but the formula for calculating the limit was based on the 1978-79 "base year" revenues. Irr June 1990, the voters of California approved Proposition 111, which, among other things, provides new adjustment formulas, which makes the Appropriation Limit more responsive to local growth issues. Proposition 111 also implemented a requirement for an annual review of the Limit calculation. Mayor and City Council June 21, 2005 Page 2 DISCUSSION The Appropriation Limitation imposed by Propositions 4 and 111 creates a restriction on the amount of revenue, which can be appropriated in any fiscal year. The limit is based on actual City appropriations during the 1978-79 fiscal year, and is increased each year using the growth of population and inflation. Proceeds of taxes are allowed to be spent on several types of appropriations, which do not count against the Limit. The law allows a City to spend tax proceeds on voter- approved debt and the costs of complying with Court orders and Federal mandates, with certain restrictions. Proposition 111 expanded these exempt categories to include expenditures for "qualified capital outlay" beginning in 1990-91. Appropriations for these excludable categories also do not count against the Limit. In order to ensure that taxes are counted in the Appropriations Limit of only one agency of government, Article XIII-B and Govemment Code Section 7903 require that if the State provides funds to a local government with no strings attached, they will be counted as "State Subventions" and will be included in the Appropriation Limit of the City (i.e., Motor Vehicle In-Lieu Revenue). On the other hand, if the State specifies that funds are restricted in their use then they are to be-counted in the State's Limit (i.e., State Gas Tax). Beginning with the 1990-91 Fiscal Year, and as a result of the passage of Proposition 111, the annual adjustment factor in computing the limit has changed. instead of using only the change in the California Per Capita Income or U.S. Consumer Price Index to measure inflation, each City may now choose, the greater, of the growth in the California Per Capita Income or the growth in the non-residential assessed valuation due to new construction within the City. At the present time, the data necessary to calculate the increase in the non-residential assessed Valuation is not available from the Los Angeles County Assessor. In the absence of ~nal information on this important factor, it is recommended that we adopt the 2005-2006 Appropriation Limit on a provisional basis using the alternative factor of per capita income for the inflationary adjustment. Once the City receives the assessment data, the City may adjust the prior year's limit accordingly. The second factor and an important change authorized by the passage of Proposition 111 is, instead of using only the population growth of the City, the City may choose to use the population within the County of Los Angeles. For the 2005-2006 Fiscal Year Limit, the population growth within the City of Arcadia, based on the prior year, was 0.77% while the Counry growth was measured at 1.18%. The California per capita personal income factor for 2005-2003 is 1.0526%. ,~~ ~:, . Mayor and City Council June 21, 2005 Page 3 The attached exhibits A, B, C and D, demonstrate the City's compliance with Article XIII- B of the State Constitution for the fiscal year ending June 30, 2005. As calculated, the City's Proceeds of Taxes net of exclusions is established at $28,405,000 (Exhibit C). The 2005-2006 Appropriation Limit is $$56,309,196 (Exhibit A). Exhibit B shows that the City of Arcadia is under the appropriation limit by $27,499,153 for 2005-2006. RECOMMENDATION That the City Council adopt Resolution No. 6472, a Resolution of the City Council of the City of Arcadia establishing an appropriations limit for the fiscal year 2005- 2006 pursuant to Article III-B of the California Constitution. Approved: `~"'" r~~ William R. Kelly, City Manager TLH:CL: EXHIBIT "A" CITY OF ARCADIA APPROPRIATIONS LIMIT FISCAL YEAR 2005-2006 AMOUNT A. B C. Last Year's Limit (2004-2005) Adjustment Factors 1. Population % 2. Per Capita Total Adjustment (1.0077 x 1.0526) 1.0077 1.0526 Annual Adjustment (53,086,826 x 1.0607 - 53,086,826) $53,086,826 1.0607 3.222,370 D. 2005-2006 Limit (53,086,826 + 3,222,370) EXHIBIT "A-1" CITY OF ARCADIA POPULATIONlINFLATIONARY ADJUSTMENT FISCAL YEAR 2005-2006 PER CAPITA INFLATIONARY ADJUSTMENT 1.0526% POPULATION GROWTH - CITY OF ARCADIA 0.77% SOURCE: DEPARTMENT OF FINANCE, STATE OF CALIFORNIA EXHIBIT "B" GITY OF ARCADIA APPROPRIATIONS SUBJECT TO LIMITATION FISCAL YEAR 2005-2006 A. B: C. D. E. Proceeds of Taxes Exclusions Appropriations Subject to Limitation 2004-2005 Year Limit Over (Under) Limit AMOUNT SOURCE $28,405,000 Exhibit "C" ( 243,172) Exhibit "D" 28,810,043 56.309,196 Exhibit "A° ($ 27.499.1531 EXHIBIT "C" REVENUE TAXES Property Tax Sales & Use Tax Transient Occupancy Tax Property Transfer Tax Utility Users Tax Business License Tax TOTAL TAXES FROM STATE Motor Vehicle In Lieu Gasoline Tax Homeowner's Exemption POST SB 90 Reimbursements STC Program TOTAL FROM STATE OTHER GOVERNMENTS Charges to ARA Community Development (CDBG) Other (PROP A&C) Taxes FEDERAL (ISTEA) AQMD (A62766) TOTAL OTHER GOVERNMENTS LOCALLY RAISED LICENSES AND PERMITS Franchise Fee Parking Permits Plan Check Fees Building Permits Mechanical, Electrial & Piumbing Permits Miscellaneous Permits Planning Applications Fire Plan Check Engineering Permit Fees CITY OF ARCADIA CALCULATION OF PROCEEDS FISCAL YEAR 2005-2006 PROCEEDS NON . OF PROCEEDS TOTAL TAXES OF TAXES $ 7,050,000 - $ 7,050,000 8,785,000 - 8,785,000 2,300,000 - 2,300,000 510,000 - 510,000 4,250,000 - 4,250,000 950,000 - 95Q,000 $ 23,845,000 - $ 23,845,000 $ 3,100,000 - $ 3,100,000 - $ 764,085 764,085 70,000 - ~o,ooo - 20,000 20,000 $ 3,170,000 $ 784,085 . $ 3,954,085 - $ 162,520 $ 162,520 531,372 531,372 1,435,000 1,435,000 60,Q00 60,000 $ 2,188,892 $ 2,188,892 - $ 725,000 $ 725,000 - 150,000 150,OOd - 760,000 760,000 - 1,100,000 1,10D,000 - 260,000 260,000 - 11,500 11,500 - 140,000 140,000 - 140,000 140,000 - 25,000 25,000 EXHBIT "C" (Continued) Page 2 REVENUE PROCEEDS NON TAXES OF PROCEEDS TOTAL TAXES OF TAXES Charges for Current Service - 1,389,500 1,389,500 Recreation Activities - 656,600 656,600 Library Charges - 82,000 82,000 Rent & Royalty - 145,000 145,000 Park/Dwelling Unit Fees - 35,000 35,000 TOTAL LICENSES & PERMITS - $ 5,619,600 $ 5,619,600 FINES 8 PENALTIES Miscellaneous Fines - $ 85,000 $ 85,000 Parking Citations - 190,000 190,000 TOTAL FINES & PENALTIES - $ 275,000 $ 275,000 OTHER REVENUE Parimutuel Receipts $ 1,390,000 - $ 1,390,000 Admin.O/H Transit - $ 151,265 151,265 Admin.0/H Water - 1,112,293 1,112,293 Admin. O/H Solid Waste - 48,295 48,295 Misceilaneous Receipts - 30,000 30,000 CourtAppearances - 4,000 4,000 Sale of Property - 15,000 15,000 Solid Waste Assessments - 270,000 270,000 TOTAL OTHER REVENUE $ 1,390,000 $ 1,630,853 $: 3,020,853. Total Estimated Revenues Before Revenue from Use of Money $ 28,405,000 $ 10,498,430 $ 38,903,430 Revenue Earned from Use of Money Earned on Non-Proceeds - 386,000 386,000 of Taxes: Funds 107, 11 S 142, 151, 155, 157 & 521 Proceeds of Taxes: Fund 302 186,000 - 186,000 General Fund 219,043 80,957 300,000 TOTAL REVENUE EARNED FROM USE $ 405,043 $ 466,957 $ 872,000 GRAND TOTAL $ 28,810,043 $ 10,965,387 $ 39,775,430 Exhibit "C-1" CITY OF ARCADIA INTEREST EARNINGS PRODUCED BY TAXES FISCAL YEAR 2005-2006 PROCEEDS OF TAXES (EXCLUDING INTEREST) $28,405,000 TOTAL REVENUE (EXCLUDING INTEREST) $38,903,430 PERCENT APPLICABLE TO PROCEEDS OF TAXES (73.0%) TOTAL INTEREST GENERAL FUND $ 300,000 IN7EREST APPLICABLE TO PROCEEDS OF TAXES (73.0%) $ 219,043 INTEREST APPLICABLE TO NON-PROCEEDS OF TAXES (27.0%) $ 80,957 INTEREST DIRECTLY IDENTIFIED TO FUNDS WHICH REVENUES ARE IDENTIFIED AS NON PROCEEDS OF TAXES - FUNDS 107, 118,142, 151, 155, 157, 521 INTEREST DIRECTLY IDENTIFIED TO FUNDS WHICH REVENUES IDENTIFIED AS PROCEEDS OF TAXES - FUND 302 $ 386,000 $ 186,000 RESOLUTION NO. 6472 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA ESTABLISHING AN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2005-2006 PURSUANT TO ARTICLE XIII-B OF THE CALIFORNIA CONSTITUTION WHEREAS, Article XIII-B of the Constitution of the State of California imposes upon the City of Arcadia, as well as all cities, the obligation to limit each fiscal year's appropriations of the proceeds of taxes to the amount of such appropriations in fiscal year 1978-79 as adjusted for subsequent inflation and population changes; and WHEREAS, the City of Arcadia has opted to use as the inflation adjusttnent factor, the percentage change in California per capita personal income in lieu of the growth in the non-residential assessed valuation due to new construction within the City; and WHEREAS, at the time the appropriations limit calculations were prepared, the data necessary to calculate the increase in the non-residential assessed valuation was generally not available from the County Assessor; and WHEREAS, there exists a possible need to adjust the appropriations limit once the assessment data is available, and consequently this Resolution is being adopted on a provisional basis; and 1 WHEREAS, the City of Arcadia has opted to use, as the population adjustment factor, the growth in the population of the City of Arcadia in lieu of the growth in the population of the County of Los Angeles; and WHEREAS, pursuant to Article XIII-B of the Califomia Constitution, the City is required to set its appropriation limit for each fiscal year, and has made available to the public the. documentation used in the determination of said appropriarion limit. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORI~TIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. That the appropriation limit for fiscal year 2005-2006 for the City of Arcadia shall be and is hereby set in the amount of $56,309,196. SECTION 2. That the City Clerk shall certify to the adoption of this Resolution. [SIGNATURES ON NEXT PAGE] 2 Passed, approved and adopted this day of , 2005. Mayor of the City of Arcadia ATTEST: City Clerk of the City of Arcadia APPROVED AS TO FORM: ~~~;~.~,~' ~~e~ City Attorney ,• ~ ., OF!~C.. ~ ~ ~ U' A~Y~~~~~110] ~ . ~~~aivy,at~~ . °° ~ 6`` STAFF REPORT Development Services Department June 21, 2005 TO: Mayor and City Council FROM: Don Penman, Assistant City Manager/Development Services Director ~ By: Donna L. Butler, Community Development Administrator /.~ Prepared By: Andrew A. Gonzales, Assistant Planner "~~ ~-~ SUBJECT: Consideration of Final Map No. 54040 for a 13-unit residential condominium- family subdivision at 519 S. Fifth Avenue. SUMMARY •Tentative maps and final maps are required for all subdivisions that result in five or more parcels or condominiums, The City Council shall approve a final map if it conforms to all the requirements of the subdivision regulations of the Municipal Code and the State Subdivision Map Act. It is recommended that the City Council approve Final Map No. 54040 for a 13- unit residential condominium-family subdivision at 519 S. Fifth Avenue. DISCUSSION Final Map No. 54040 has_ been reviewed by the Los Angeles County Department of Public Works and the appropriate City Departments. Said map has been found to be in substantial compliance with the tentative map, as approved by the Planning Commission on December 9, 2003, and is in comptiance with the subdivision regutations of the Municipal Code and the State Subdivision Map Act. RECOMMENDATION The Development Services Department recommends approval of Final Map No. 54040. Attachments: L Land use map 2. Letter of compliance from Los Angeles County 3. Final Map No. 54040 Approved: William R. Kelly, ity Manager Q N ~oo o roo soo ~e~ Su6ject ~ 519 S Fiftli Ave ~ Arcadia R-2 Zone r--- -Q ~ C ~ ~ Developmerrt Services Deparfmeirt Fngineenng Division , Repe~edbyR.$.GOnzelaZ,Decem6ei2003 - ~~~R?~AaTfl9~g 519 S Fifth Avenue TM 54040 CUUNTY OF LOS ANGELES DEPARTMENT OF PiJBLIC WORKS February 15, 2005 "To Ennch Lives Through Effactive and Canng Service" 9~0 SOUTH PREMONT AVENUE ALHAMBRA, CALIFORNIA 91 803-13 3 1 7elepho~e:(62fi)458-5100 www.ladpw.org Mr. Phillip Wray City Engineer City of Arcadia 240 West Huntington Drive Arcadia, CA 91006-6021 Dear Mr. Wray: TRACT N0. 54040 AD~RESS ALL CORRSSPOTIDENCE TO'. a.o. Hox iaeo ALHAN[BRA, CAI.[FORMA 9I602-1460 IN REPLY PLEASE REFERTOFILE LD-2 The encibsed subject final map has been reviewed by Public Works for mathematical accuracy, survey analysis, title information, and for compliance with the Subdivision Map Act. It is ready for your examination and certification as to compliance with the condifional approval and applicable City Ordinances. The City Council or Advisory Agency should make the findings required by the State Environmental Quality Act and the Subdivision Map Act. After your approval and the approval of the City Council or Advisory Agency, the final map shouid be returned to Land Development Division, Subdivision Mapping Secfion, for filing with the Registrar-Recorder/County Clerk's Office. If you have any questions, please contact Ms. Lana Radle of our Subdivision Mapping Section at (626) 458-4915. Very truly yours, DONALD L. WOLFE Acting Direcfor of Public Works Cz~-r~"^-~F V ~` ~ D NNIS HUNTER v ~ Assistant Division Engineer Land Development Division LR`ca P iLDPUB\SUBDIVSNiMAPPING\FORMS\TRACT Enc. 1 L01 47.724 SQ FT TRACT NO. 54040 IN THE CI7Y OF ARCADIA COUNTY OF LOS ~ANGELES, STATE OF CALIFORNIA BEING A SUBDIVISION OF A PORTION OF BLOCK 49 OF-PARi OF SANTA ANIiA iRAC7 AS FEk MAP RECORDED IN BOGK 34. FAGES 41 ANU 42 OF MISCELLANEOUS RECORDS,IN THE OFFICE OF iHE COUNTY RECORDER OF SAID COUNTY. ~ ~ FOP. 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Xp4A]5'L XLiNE9}Y~Kl6 iWl\ 41t~ IRIGI Y8 JNI-q MO NLI YE A MO iR~' ~ ~yal~ ` N IEU 6 LLr ua nu-r-n mu rt rc ~~~~~, ~ mumuoirmmwc .n nss~m-x xsm n nv ue rt n.n nn. ue. w-u-n m eo mx. ~ ~ re. ~eai xo~ °H ~~wi ir .a ~G r w~ ~ ~~~~ GENOA STREET '~/ R W N11 W.Im-A-A M fn.1~ ~~r~ MI]ti]6C 30' ~NDIC/.1E5 ME BauNONr 0~ 1xE WA BEING S19MN~E0 BY Tfl5 MIP. ~ •~ ~:.:,», ~ ~ STAFF REPORT RECREATION AND COMMUNITY SERVICES DEPARTMENT June 21, 2005 TO: ARCADIA CITY COUNCIL FROM: ~ BERTA M. WHITE, DIRECTOR OF RECREATION AND COMMUNITY SERVICES ~ SUMMARY N STEESE, PURCHASING OFFICER SUBJECT: Authorize the City Manager to enter into a contract with Arcadia Unified School District to provide bus transportation services for the Recreation and Community Services Department for the period of approximately June 20, 2005 through August 19, 2005 in the amount of $44,500 Recommendation: Approve It is recommended that the City Council accept the bid from the Arcadia Unified School District to provide bus transportation services for the Recreation and Community Services Deparhnent for the 2005 Summer Season and authorize the City Manager to enter into a Professional Services Agreement with Arcadia Unified 3chool District in the amount of $44,500. BACKGROUND The City of Arcadia Recreation and Community Services Department has operated a Summer Day Camp Program at Wilderness Park for over 40 yeazs. There is also a Sports Camp Program offered at the Arcadia High School campus that has operated for almost the same number of years. During this time the camping program has grown in terms of the number of weeks offered and the number of campers attending. The department also offers weekly family excursions on Fridays each summer. DISCUSSION On May 24, 2005, the City Purchasing Officer posted notice that the City of Arcadia was accepting bids to provide bus transportation services. The Quotation Request was sent to eight (8) transportation companies and the City received two (2) responses at the bid opening on June 14, 2005. The Notice Inviting Bids was published on May 30 & June 2, 2005. The bids received were Arcadia Unified School District and Tour Coach Charter & Tours, with the school district being the lowest responsive bidder. These prices aze based on the quoted cost per day, per bus, times the number of busses needed per activity. DISCUSSION (Cont.) For 2005 there will be nine (9) weeks of Day Camp for elementary school-aged children and three (3) weeks of Sports Camp for upper elementazy and middle school-aged youth. The Friday Family Excursions are for all ages. The bid quotation requested two to four (2-4) busses per day, Monday through Thursday and (3-6) busses per day on Fridays. Staff is familiar and satisfied with transportarion services provided by the Arcadia Unified School District and have met with them to determine that they can meet the bid specificafions. The Arcadia Unified School District previously provided bus transportation for the Arcadia camp and excursion programs. F'ISCAL IMPACT The proposed bus transportation cost of $44,500 has been included in the camping and excursion program budgets for the Recreation and Community Services Department for the 2005-06 budget year. The cost of transportation will be recovered in fees chazged to participants. Both camping and family excursions aze self-supporting programs. RECOMMENDATION Authorize the City Manager to enter into a contract with the Arcadia Unified School District to provide bus transportation services for the Recreation and Community Services Department for theperiod of approximately June 20, 2005 through August 19, 2005 in the amount of $44,500. APPROVED: ~''~' Yti` ' William R. Kelly, City Manager 3.~•n, ~...n a wy.ni. um \ / STAFF REPORT Public Works Services Department June 21, 2005 TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Director~~ By> Gary F. Lewis, General Services Manage SUBJECT: Professional Services Aareement - Proqram Manaaement Suaport - Federal Water Resources Pro4ram 2005 Recommendation: Award a Professional Services Agreement Extension to Bucknam & Associates in the amount of $62;250 to continue Program Management Support of the EPA funded Water Infrastructure Reliability Program SUMMARY Over the past ten (10) years, the City of Arcadia has been involved in the federally funded Seismic Reliability Program to improve the water system in the event of a major seismic event. Along with the City of Sierra Madre, the cities have received over $11 million dollars in federal funds for system studies, the design of projects~identified from the study, and construction of new facilities. Bucknam and Associates has been an integral part of this program since its inception in 1995. Because of Bucknam and Associates' involvement with several other cities in the Los Angeles and Orange County area, staff has been able to take advantage of their knowledge and experience in response to requests from the EPA and other federal agencies. Based on the success of the City's programs and Bucknam and Associates demonstrated competence and qualifications, staff is recommending that the City Council authorize the City Manager to execute a Professional Services AgreemenYwith Bucknam and Associates for Program Management Support for the Water System Seismic Reliability Program and related water programs in the amount of $62,250. DISCUSSION Since 1995, the cities of Arcadia and Sierra Madre worked with the Corps of Engineers to perform feasibility level studies to safeguard our water supply systems from earthquakes. The studies clearly identified water system elements that would be severely damaged during a significant seismic event. The studies recommended system improvements, which would assist the water system to remain in operation after a major earthquake. The cities of Arcadia and Sierra Madre jointly applied for, and have been successful in obtaining funds for EPA technical assistance grants for the design and construction of the projects deemed to be most critical to maintain water operations and fire suppression capability. During this time, the cities have obtained over $11 million dollars in federal assistance for the study, design, and construction of the projects identified from the initial studies. We are currently constructing a new 3.5 million-gallon resenroir at the Santa Anita water facility and are preparing to solicit bids for a new booster station at Orange Grove water facility. • Mayor and City Council June 21, 2005 Page 2 In order to ensure the continuity of these programs, which includes submitting quarterly progress reports to the EPA and provide consistent efforts to acquire additional federal funds in the coming years,,staff evaluated the need for professional assistance through consultation services. As a result, Bucknam & Associates submitted a proposal to continue providing on-cail consultation to the City in conjunction with its Water Resources Program. The proposal provided for the following scope of services: • EPA Grant Proaram Administration 1. Management of the Water lnfrasfructure Reliability Program. This includes management in technical matters relating to the design of the water infrastructure projects within the program, and representing,the City while interfacing with federal, state, and local agencies, and other consultants. 2. Management of the Santa Anita, Wafershed Program. This includes management of the Santa Anita Watershed Feasibility Study being developed jointly with the City of Sierra Madre. . It involves interaction with various entities, particularly with the Los Angeles County Pubiic Works Department. 3. Consultation in conjunction with the City's federa! appropriafions request for FY 2004-2005 & 2005-2006. This includes consultation relative to the conceptual development of federal funding program proposals for subsequent stages of the program and providing liaison technical consultation and coordination with the City's Washington D.C. advocacy firm, The Ferguson Group, LLC. 4. Assist in sub-regiortal and regiona! pfanning. This provides for coordination assistance pertaining to the development of the East Raymond Basin Water Resources Plan and the interested parties (e.g.. San Gabriel Water Basin Water Master, Los Angeles County). The City is studying the possibility of increasing our water righ4s in the Raymond Basin, which if successful, could substantially reduce the cost of purchasing water from outside agencies. Staff has considered the merits of utilizing the consultation services provided by Bucknam & Associates, particularly the extensive experience in the water infrastructure programs area and the previous success in securing federal funding. The continued utilization of Bucknam 8 Associates in these areas greatly enhances the City's ability to continue these already successful ,programs, while allowing City staff to provide the fundamental services expected of a public works organization. Because of their knowledge of our projects from the very beginning of this program, the professional contacts and relationships that have been made with funding agency (USEPA) and the Corps of Engineers, staff recommends that, the City Council award a professional services agreement extension to Bucknam and Associates for $62,250. FISCAL IMPACT Sufficient funds were budgeted in the 2004/05 CIP and Operating Budgets for the work to be performed during the twelve (12) month period of the Agreement. Mayor and City Council June 21, 2005 Page 3 RECOMMENDATION 1. Award a Professional Services Agreement Extension in the amount of $62,250 to Bucknam & Associates to continue Program Management Support of the EPA funded Water Infrastructure ReliabilityProgram 2. Authorize the City Manager and City Clerk to execute an agreement in a form approved by the City Attomey. Approved: ~--==';i William R. Kelly, City Manager PM:GFL:MA:dw ~ `"°°Rp~R.T•9-~°°° STAFF REPORT Administrative Services Departrnent DATE: June21,2005 TO: Mayor and City Council FROM: Tracey L. Hause, Administrative Services Direct Prepared by: Jan Steese, Purchasing Officer SUBJECT: Leaal advertisinq Recommendation: Authorize the City Manager to enter into a contract with Core Media Group, Inc. for legal advertising services SUMMARY It is recommended that the City Council award a contract to Core Media Group, Inc. for legal advertising services for the fiscal year 2005-2006. DISCUSSION The City requested proposals from the only three adjudicated newspapers of general circulation for the City of Arcadia in conformance with City Charter Section 420, which states that each fiscal year bids must be solicited and a contract awarded by the City Council. A notice requesting proposals was advertised in the adjudicated newspaper and sealed bids were opened and read on May 17, 2005. The results of the proposal are as foliows: Core Media Group, Inc. dba: Arcadia Weekly The Stad Arcadia Tribune Approx.. number of total Circulations 41,000 59,008 Cost $.40 per line or $.43 per line or $5.00 per inch $ 5.12 per inch Pasadena Star 35,492 $ .57 per line or $7.98 per inch V~ , Mayor and City Council June 21, 2005 Page 2 Core Media Group, Inc. is the lowest responsive bidder. The proposals were reviewed by the Administrative Services Director and the Purchasing Officer and were found to be satisfactory. FISCAL IMPACT Legal Advertising is budgeted in the General Fund from the City Clerk's operating budget, with $23,000.00 appropriated for FY 05/06. Special projects pay for any advertising requirements separately. RECOMMENDATION 1. Award a contract for legal advertising to Core Media Group, Inc. for fiscal year 2005-2006. 2. Authorize the Clty Manager and City Clerk to execute a contract in a form approved by the City Attorney. Approved: ~ • --- ~ William R. Kelly, City Manager TLH:JS ~ • ~,J V ~ J~C~RP~RATID9~seo9 STAFF REPORT Development Services Department DATE: June 21, 2005 TO: Mayor and City Council FROM: Don Penman, Assistant City Man\ager/Development Services Directo~ Philip A. Wray, City Engineer ~~~7 SUBJECT: Professional Services Aqreement -Traffic Enqineerinq Services Recommendation: Authorize the City Manager to enter into a Frofessional Services Agreement with Willdan Associates in the amount of $60,000 for City traffic engineering services SUMMARY Since 1996, the City. has contracted with Willdan Associates for city traffic engineering services. Ed Cline, principal with Willdan Associates, has served the City of Arcadia in the capacity of City Traffic Engineer for the nine years of Willdan's services. Willdan has submitted a proposal to provide tra~c engineering services for the fiscal year 2005/06 and has assigned Ed Ciine for those services. Staff recommends that the City Council authorize the City Manager to enter into a Professional Services Agreement with Willdan Associates to provide city traffic engineering services for the fiscal year 2005-06. BACKGROUND Willdan Associates has served the City as city traffic engineer for the past nine years. Ed Cline, principal with Willdan Associates, has served all nine years as the City Traffic Engineer. Mr. Cline has averaged one day per week in the City, although the total number of hours has increased as the City's traffic engineering needs increase. Last year, the City Council requested staff to follow the formal consultant selection process for traffic engineering services for the next fiscal year. Staff requested proposals from four (4) qualified firms and received one proposa~. Willdan Associates was the only firm to propose on the requested services. Staff Report Professional Services Agreement - Traffic Engineering Services June21, 2005 Page 2 Willdan has submitted a proposal to provide Traffic Engineering Services for the coming fiscal year with an hourly rate of $140 per hour, which is the same as their current rate. Last year staff investigated the hourly rates of traffic engineering consultants and found a range of from $150 and $200 per hour for comparable services. Mr. Cline has over 40 years experience in municipal traffic engineerin.g, and is licensed as both a Civil Engineer and a Tra~c Engineer in the State of California. Additionally, he has been a resident of Arcadia since 1972. Thus, he is very familiar with the history of the streets and traffic flow and is able to respond 4o traffic issues in an extremely efficient manner. ' FISCAL IMPACT The proposed Traffic Engineering Services have been budgeted in the Development Services Department, Engineering Division fiscal year 2005-06 budget with funding provided by the General Fund in the total amount of $60,000.00. RECOMMENDATION Authorize the City Manager to enter into a Professional Services Agreement in the amount of $60,000.00 with Willdan Associates for the City traffic engineering services. Approved By: ~"~ William R. Kelly, City Manager DP:PW:pa 3. ~, STAFF REPORT Fire Deparlment DATE: June 21, 2005 TO: Mayor and City Council ~ FROM: David R. Lugo, Jr., Fire Chief N"" By: Kurt E. Norwood, Battalion Chief SUBJECT: Report and Recommendation to Authorize the City Manager to Award Contract for Paramedic Field Supplies to BoundTree Medical, in an amount not to exceed $36,000 for the Replacement of Paramedic Field Supplies Utilized During Emergency Medical Treatment for Fiscal Year 2005-2006 SUMMARY During the course of the fiscal year, the fire department has the need to purchase paramedic field supplies to replace those utilized during emergency medical treatment. Staff recommends that the City Council authorize the City Manager to enter into a contract with BoundTree Medical, in an amount not to exceed $36,000.00, for the replacement of paramedic field supplies utilized during emergency medical treatment for fiscal year 2005-2006. BACKGROUND Emergency medical supplies utilized during medical treatment of a patient are restocked using a private medical supplier. Items used include medications, intravenous fluids, assorted needles, bandages, splints, tape, gloves, oxygen masks, EKG paper, electrodes, and other supplies used on a daily basis. The fire department maintains an inventory of supplies to utilize during standard emergency operations, and additional supplies to mitigate larger scale incidents in the event of a disaster. Mayor and Crty Council June 21, 2005 Page 2 DISCUSSION In May of 2005, a notice inviting bids for paramedic field supplies was sent to seventeen (17) vendors. Six (6) bids were returned of which three (3) were "no bids". Of the three (3) bids remaining, BoundTree Medical was the low bidder. The Arcadia Fire Department has utilized BoundTree Medical for the past two (2) years with satisfactory seroice. Awarding BoundTree Medical the contract for paramedic field supplies, the City will ensure continued quality inventory of paramedic field supplies utilized for emergency medical treatment. The fiscal year 2005-2006 operating budget includes appropriations for the replacement of paramedic field supplies used by Fire Department personnel during emergency medical treatment. Additionally, the City of Arcadia may exercise an option to renew this agreement, as stipulated in the General Conditions of the Price Agreement, for an additional iwo (2) fiscal years. FISCAL IMPACT Funds have been designated in the fiscal year 2005-2006 operating budget for paramedic field supplies. There are no additional costs associated with entering this contract. RECOMMENDATION It is recommended that the City Council authorize the City Manager to enter into a contract with BoundTree Medical, in an amount not to exceed $36,000 for the replacement of paramedic field supplies utilized during emergency medical treatment for fiscal year 2005-2005, subject to review and approval of the City Attorney. Approved: ~"_-'~•`"- • William R. Kelly, City Manager ._ . ..;~ ~u ~ ~s 3 -~. , .9 °RPOnwTav" °9 STAFF REPOlZT Development Services Deparhnent DATE: June 21, 2005 TO: Mayor and City CounciF FROM: Don Penman, Assistant City Manager/Development Services Director~ Philip A. Wray, City Engineer/Engineering Services Administrator~~~ ~~ SUBJECT: Professional Services Aqreement Recommendation: Authorize the City Manager to enter into a Professional Services Agreement with System Metrics Group, Inc. for program management services of the Santa Anita Corridor ITS Integration Project in the amount of $75,000 SUMMARY The City of Arcadia has developed an Intelligent Transportation System (ITS) Master Plan for the management of citywide traffic flow using the latest traffic control and traffic signa~ synchronization technology. The City has also secured a Federal Highway Administration ITS Grant and a commitment from the Los Angeles County Department of Public Works to participate in the implementation of the recommendations of the City's master plan. The City retained the services of a program manager, Kaku Associates, Inc., that understands traffic management and ITS technology to assist the City in this project. The engineer assigned to Arcadia as the program manager resigned his position with Kaku Associates for the same position with System Metrics Group, Inc. (SMG). Kaku Associates then notified the City of the change and recommended that the City contract with SMG for the remainder of the work. SMG is a qualified engineering firm and is prepared to provide the required services. The original program manager will be assigned to this work. Staff recommends the approval of a Professional Services Agreement with System Metrics Group, Inc. in an amount not to exceed $75,000. BACKGROUND The City of Arcadia is pursuing a traffic management system to manage traffic flow within the City, to control and synchronize traffic signai opei a;ions and to access and share information with neighboring agencies. As traffic volumes on City streets grow, it ~ . Mayor and City Council Staff Report June 21, 2005 Page 2 is becoming increasingly important that the City manage the traffic flow to maximize the efficiency of the streets. The City has developed a master plan for the management of traffic. The plan, titled the Intelligent Transportation System (ITS) Master Plan, proposes the establishment of a traffic operations center at the City's Civic Center and connection with traffic signals, CCTV cameras, and other field technology to manage tra~c signal operations, traffic flow during peak congestion periods, emergencie§, and events and interface with neighboring cities, Caltrans and Los Angeles County. The plan separates the work into short and long term needs and details the short term needs as Phase I utilizing the grant funding from the Federal Highway Administration ITS Grant and Los Angeles County Department of Public Works participation. More specifically, Phase I of the master plan proposes the purchase of Traffic Control System (TCS) software, computer hardware, a large video screen and office improvements to create the traffic operations center, installation of underground conduit and fiber optics lines to connect 26 traffic signals to the Civic Center, two (2) free standing CCN cameras, two (2) traffic signal video detection systems and system deployment. On April 6, 2004, the City Council approved a Professional Services Agreement with Kaku Associates in the amount of $88,000 to provide program management services for the project. Because this project is more complicated than a normal design/ construction project, the program management services are necessary to provide the City with expertise in the field of ITS, to interface with other agencies and to manage other consultanYs work and schedules. The program manager has worked with Caltrans on state and federal eligibility issues and prepared the request-for-proposals for the actual design work at a cost, to date, of approximately $13,000. In March of this year, the program manager informed the City that he was leaving the company. On March 31, 2005, Kaku formally notified the City in writing that the program manager resigned his position with Kaku Associates and accepted the same position with System Metrics Group, Inc. (SMG). Kaku recommended that the City contract with SMG for the remainder of the work. The City has since terminated the contract with Kaku Associates with a balance of approximately $75,000 remaining for the proposed Phase I services. SMG is a qualified engineering firm.and is prepared to continue the required services with the same program manager. Staff recommends the approval of a Professional Services Agreement with System Metrics Group, Inc. in an amount not to exceed $75,000. FISCAL IMPACT The Professional Services Agreement with System Metrics Group, Inc. will continue the same services that were initiated with Kaku Associates under a previous and now .. ~ Mayor and City Council Staff Report June 21, 2005 Page 3 terminated Professional Services Agreement. The total project is estimated at $500,000 with 50% funded by the Federal ITS grant and 50% from local Proposition C funds. No additional funding is necessary for these services. RECOMMENDATION Authorize the City Manager to enter into a Professional Services Agreement with System Metrics Group, Inc. for program management services of the Santa Anita Corridor ITS Integration project in the amount of $75,000. Approved: ~ William R. Kelly, City Manager DP:PAW:pa 3 .~. ~°Rpoa.T~°-'°°' STAFF REPORT Administrative Services Department Date: June 21, 2005 To: Mayor and City Council From: Tracey L. Hause, Administrative Services Direct~ By: Jan Steese, Purchasing Officer Subject: Purchase of Motor Vehicle Fuel Recommendation: Approve a one-year contract with the option to renew on a year-by-year basis for a maximum of two one-year periods for the purchase of motor vehicle fuel from Southern Counties Oil SUMMARY The City of Arcadia has traditionally purchased motor vehicle fuel for city vehicles via a multi-agency cooperative bid process with several other public agencies. Our current contract expired March 15, 2005. Due to the fluctuation in gas prices over the last year our current vendor, Southern Counties Oil dba SC Fuels, was unable to renew the contract for another year at the existing prices, terms and conditions. They did, however, agree to extend their pricing until the City could establish a new contract for fuel. Staff is recommending the City Council award a one-year contract for the purchase of motor vehicle fuel to Southern Counties Oil dba SC Fuels in the amount not to exceed $300,000.00 per year. BACKGROUND It was determined that the City of Arcadia could obtain the best prices available for the purchase of motor vehicle fuel by utilizing a contract from the City of Long Beach. Known as piggybacking, the City of Arcadia has the opportunity to cooperatively use other agency's bids for like products and/or services in order to maximize buying power. In some cases, tremendous bulk discounts not normally available to smaller public agencies can be utilized. Consequently, staff,feels it is in the best interest of the City of Arcadia to take advantage of the City of Long Beach's contract. DISCUSSION The pricing mechanism used to price motor fuel is the Oil Price Inforrnation Service (OPIS) weekly newsletter. This newsletter is an industry standard for reporting average fuel prices on a per gallon basis nationally. Prices quoted were either as a discount or an add-on to the weekly OPIS average. The City of Long Beach solicited competitive bids from nine (9) prospective suppliers of motor vehicie fuel. Seven (7) responses were received. Bidders were ranked based on the OPIS prices at the time the bid was due and a discount or a plus percentage was added based on the bids for the various grades of fuel. Southern Counties Oil dba SC Fuels again offered the lowest pricing for both diesel and unleaded fuel. Staff recommends the City Council award a one-year contract to Southern Counties Oil for motor vehicle fuel with the option to renew on a year-by-year basis for a maximum of three (3) additional years thereafter. Staff further recommends that due to the instability of the fuel market pricing City Council also authorize staff to increase the annual amount of the contract by an amount not to exceed 10% of the original contract p~ice or $30,000.00, if necessary as a result of potential market increases. FISCAL IMPACT Sufficient funds are appropriated each year in the operating budget and fuel purchases are not anticipated to exceed $300,000.00 per year. RECOMMENDATION . 1. Authorize the City to award a one-year contract with the option to renew on a year-by-year basis for a maximum of two years thereafter to Southern Counties Oil for the purchase of motor vehicle fuel for a not to exceed amount of $300,000.00 per year. 2. Authorize the City to increase the contract by a maximum of 10% of the original contract price or $30,000 per year, if necessary as a result of potential market increases. Approved: ~ William R. Kelly, City Manager 2 ~-5- ~"°°RpaRAT~9-~°°° STAFF REPORT Administrative Services Department DATE: June 21, 2005 TO: Mayor and City Council FROM: Tracey Hause, Administrative Services Directo~ Submitted by: Jan Steese, Purchasing Officer SUBJECT: Citvwide printinq services Recommendation: Authorize the City Manager to enter into a one (1) year agreement with "The Workshop" for citywide printing services SUMMARY In March 2002, the City Council authorized staff to execute a three (3) year agreement for citywide printing services, with the option to renew for two (2) additional one-year periods, with "The Workshop". Staff recommends that the City renew for one (1) year the agreement with "The Workshop" for citywide printing services. DISCUSSION Using only one vendor for printing services allows for continuity of style, as well as a certain consistency in the appearance of forms and other printed supplies, citywide. Since 2002, "The Workshop" has performed satisfactorily even as the yolume for printing services has increased. Such increased v0lume includes the pu6lication of the quarterly newsletter, numerous Recreation and Community Services brochures, and many other printing projects that prior to 2002 would have been otherwise outsourced to a variety of vendors. FISCAL IMPACT The funding for on-going printing services is already included within each departmenYs operating budget. The estimated annual cost for citywide printing services is approximately $220,000.00. No additional expense would result from Council's adoption of staff's recommendation. Staff is recommending that the City Council: Authorize the City Manager to enter into a one (1) year agreement with "The Workshop" for citywide printing services for an amount not to exceed $220,000.00. Approved: ""`~' '. `~ William R. Kelly, City Manager : ..,~~ ~ - ~ ~~-a~ ~,.c „ ,.._. ..... Ao~un 1. VOI ~ ~ STAFF REPORT Public Works Services Department June 21, 2005 TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Directof t Prepared, by: Gary F. Lewis, Generai Services Ma ager, Mark Rynkiewicz, Associate Civil En 'neer SUBJECL• Award - Santa Anita Canvon Road Storm ReaairProiect Recommendation: Authorize the City Manager to enter into a contract with. EC Construction Co. irr the amount of $416,783.76 for the Santa Anita Canyon Road Storm Repair Project and authorize an appropriation of $588,600 from the Emergency Fund SUMMARY The January 9; 2005 rainstorm damaged the Santa Anita Canyon Road (A.K.A. Chantry Flafs Road) 1.0 mile north of Arno Drive within the City of Arcadia boundaries. The hillside above the road at that location experienced super saturation and ground erosion causing extreme earth movements that modified existing drainage patterns on the Santa Anita Canyon Road. The change of water flow forced large amounts of water and debris to overflow an asphalt berm eroding the hillside embankment. Excessive debris covering the roadway resulted in a complete collapse and loss of the roadway. A new, Reinforced Soil Slope road repair is warranted and has been approved by the U.S. Federal Emergency Management Agency (FEMA). The City of Arcadia has been approved to receive Federal and State funding in the amount of $696,345.26.to reimburse the City for engineering, project management, road reconstruction and contingencies through a grant from FEMA and the State Of California Office of Emergency Services (OES). These agencies have obligated to fund 93.75% of the total cost to repair the underlying roadway embankment, road repair, debris removal and drainage mitigation. The City of Arcadia is obligated to fund the remaining 6.25% of the actual project cost. Staff recommends that the City Council award a contract in the amount of $416,783.76 to EC Construction Co., for the Santa Anita Canyon Road Storm Repair Project. Mayor and City Council June 21, 2005 Page 2 DISCUSSION The January 9, 2005 rainstorm damaged the Santa Anita Canyon Road (A.K.A. Chantry Flats Road) 1.0 mile north of Arno Drive within the City of Arcadia boundaries. The hillside above the road at that location experienced super saturation and ground erosion causing extreme earth movements that modified existing drainage patterns on the Santa Anita Canyon Road. The. change of water flow forced large amounts of water and debris to overflow an asphalt berm eroding the hillside embankment. Excessive debris covering the roadway resulted in a complete collapse and loss of the roadway. Major drainage and mudflow issues also resulted in damage to the roadway within the City of Monrovia .and the County of Los Angeles above our damaged section of roadway. Once our project is complete, both Monrovia and the County will begin their road repair work. • Staff applied for and received approvai for Federal and State funding for this repair. U.S. Federal Emergency Management Agency (FEMA) has approved funding for 75% of the cost and the State Of California Office of Emergency Services (OES) has approved funding for 75% of the non-federal share (18.75°/a), obligating the City .of Arcadia to provide the remaining 6.25% from City funds or force labor. Notices inviting bids were published in the adjudicated paper and bid packages were distributed to area contractors. The following four (4) bids were received on June 2, 2005: • Base Bid Bidder Location Amount EC Construction Co. South EI Monte, CA $416,783 SEMA Construction, Inc. Lake Forest, CA $457,049 SOL Construction, Inc. Riverside, CA $584,615 Los Angeles Eng. Co. Tempie City; CA $889,368 Staff has reviewed the bid documents for content and has investigated the Contractor's background and recent projects for competency. It is staff's opinion that EC Construction Co. can satisfactorily pertorm the work required and recommends that the City Council award a contract in the amount of $416,783.76 to EC Construction Co. for the Santa Anita Canyon Road Storm Repair Project. ENVIRONMENTAL ANALYSIS This project is categorically exempt per Section 15269 Emergency Projects from the requirements of the California Environmental Quality Act. Mayor and City Council June 21, 2005 Page 3 FISCAL IMPACT Staff recommends that the City Council authorize an appropriation of $588,600 from the Emergency Fund for this project. The following is a breakdown of this appropriation request: 1. Engineering Services,previously awarded by the City Council on April 5, 2005 without an appropriation $118,304 2. Roadway construction $416,784 3. Project contingencies 53 512 Total Appropriation $588,600 Federal and State funding up to $696,345.26 has been approved to reimburse the City for engineering, project management, road reconstruction and contingencies. FEMA will reimburse 75% of the actual total project cost and OES will reimburse 75% of the remaining 25% of the actual total project cost, leaving a balance of approximately $37,000 to be paid for by the City based on the estimated $588,600 project cost. RECOMMENDATIONS 1. Authorize an appropriation of $588,600 from the Emergency Fund. 2. Award a contract to EC Construction Co. in the amount of $416;783.76 for the Santa Ariita Canyon Road Storm Repair Project. 3. Waive any informalities in the bid or bidding process. 4. Authorize the City:Manage~ and City Clerk to execute a contract in a form approved by the City Attorney. Approved: ~^^"-- '~ William R. Kelly, City Manager PM:KH:dw Attachment ~ CITY OF ARCADIA SANTA ANITA CANYON ROAD ` STORM REPAIR PROJECT. LOCATION -MAP ~ ~ § E ,~~ .,, STORM DAMAGE ` LOCATION ~...». ~ NORTH ~ ai.~. ~ POron~v ~!~ ~A ", fOOALLAq . . ~ ~,~ ~~ ~ IM 310 F Cob Eo . B Iw~ # '~ Q ~ ~ ~ ~' w"` ~ ,,.,,~ . ~ IX ~ L~P~~M. ~ ~ ~ . FfrvL~ w d ~ 3 ~ ~ CYNnoRrl~ ~ ~ ~ . ~ ~N1/~~w. _ ` ~~ l~ ' Tur6. ~1wa' ~ ~ n~ d Re~l ~tlm EXHIBIT A , ` VRM ~ IrM~~~w Npu S~ UY ~ ~ June 21, 2005 TO: Mayor and City Councii STAFF REPORT Public Works Services Department FROM: Pat Malloy, Public Works Services Dire~or ll~ Prepared by: Gary F: Lewis, General Services M Rafael Fajardo, Assistant Engineer SUBJECT: Acceatance - Oranae Grove Block Wall Recor Recommendation: Accept all w~ Construction, Inc. for the Orange Grove Block Wall Reconstruction - West Wall as complete and authorize the final payment to be made tn accordance with the contract documents, subject to a retention of $10,235.45 SUMMARY On February 15, 2005, the City Council awarded a contract to SOL Construction, Inc. in the amount of $ 101,014.00 for the construction of the Orange Grove Block Wall - West Wall. The project included construction of approximately 475 feet of damaged wall along the west side of the plant. The terms and conditions of this project have been complied with and the work has been performed to staff's satisfaction for a total project cost of $102,354.54. This amount reflects the original contract amount of $101,014.00 plus one (1) contract change order (CCO) totaling $1,340.54 or 1% above the original contract amount. Staff recommends that the City Council accept all work performed by SOL Construction, Inc. as complete and authorize the final payment to be made in accordance with the contract documents, subject to a retention of $10,235.45. DISCUSSION The Public Works Services Department is responsible for the maintenance, security, and operation of the Orange Grove Water Plant. This Plant is an essential water storage and pumping facility with storage tanks, booster pump stations, and welis. The water reservoirs have a storage capacity of 14.75 million gallons, booster pump capacity of 11,000 gallons per minute and well capacity flow rate of approximately 4,800 gallons per minute. Mayor and City Council June 21, 2005 Page 2 Over the last year, the west wall of Orange Grove Water Plant experienced significant damage as a result of severe weather conditions. The absence of this structure posed a security risk to the'water facility. Therefore the City Council awarded a construction contract to SOL Construction to rebuild this wall securing the water facilities. This project reconstructed approximately 475 feet of damaged wall along the west side of the plant. The terms and conditions of this contract have been complied with and the work has been performed to staff's satisfaction. One (1) Contract Change Order (CCO) was wr'itten to reflect the additional work done to protect the adjacent property owners block wall. The contract required the removal of the old wall and construction of a new wall adjacent to it. Mowever, the property owner at 1518 Hyland Avenue had attached a waterfall, pool and landscaping to the oid wall which made the removal impossible without major repairs to their property. The most cost effective approach was to protect the existing wall in place and construct a new wall against the old one. The following is a summary of the contract change order: CCO # Description Amount Construct a block wall adjacent to the existing wall & protect the property owner's block wall in place $1,340.54 Staff recommends that the City Council accept all work performed by SOL Construction, Inc. as complete and authorize the final payment to be made in accordance with the contract documents, subject to a retention of $10;235.45: FISCAL IMPACT Funds in the amount of $187,500 were budgeted in the 2004/2005 Capital Improvement Program for the Orange Grove Block Wall Reconstruction Westerly Side. RECOMMENDATIONS Accept all work perFormed by SOL Construction, Inc. for the Orange Grove Block Wall Reconstruction - West Wall as complete. 2. Authorize the fnaF paymenf to be made in accordance with the contract documents, subject.to a retention of $10,235.45 Approved by: `~`;d1- „'Q''1 William R. Kelly, City Manager PM:GL:dw Attachment *......... CITY OF ARCADIA ORANGE GROVE BLOCK WALL RECONSTRUCTION-WEST WALL EXHIBIT "A" i• 3 .v~ , x g ~ e ~RPp8AT8D•, °A STAFF REPORT Development Services Deparhnent DATE: June 21, 2005 TO: Mayor and City Council FROM: Don Penman, Assistant City Manager/Development Services DirectorY" Philip A. Wray, City EngineedEngineering Services Administrator~~(~ SUBJECT: Professional Services Aqreement Recommendation: Authorize the City Manager to enter into a Professional Services Agreement in the amount of $38,110 with Willdan for project management and inspection services to administer the federally funded Street Rehabilitation of Santa Anita Avenue and Sunset Boulevard SUMMARY The City of Arcadia receives annual apportionments of Surface Transportation Program, Local (STP-L) funding from the Federal Highway Administration through the MTA for a variety of roadway and transit capital uses. With the most recent accrual of funds the City has budgeted a street rehabilitation project for Santa Anita Avenue from Huntington Drive to Duarte Road and the entire length of Sunset Boulevard. Staff is in need of assistance to manage the federal funding for the project to assure compliance with the federal requirements. Staff requested proposals for both project management services and inspection because of the close coordination and documentation required between the field and office operations. Willdan was selected to provide the services. Staff recommends the approval of a Professional Services Agreement with Wilidan to provide project management and inspection services for the federally funded Street Rehabilitation of Santa Anita Avenue and Sunset Boulevard in the amount not to exceed $38,110. BACKGROUND The City of Arcadia receives annual apportionments of SurFace Transportation Program Local (STP-L) funding from the Federal Fiighway ,~dministration through the MTA for a variety of roadway and transit capital uses. The funding, which is apportioned by the MTA on a population basis, is typically used by the City for pavement rehabilitation Mayor and City Council Staff Report June 21, 2005 Page 2 projects. The latest project proposed by the City is for the rehabilitation of the pavement on Santa Anita Avenue from Huntington Drive to Duarte Road and Sunset Boulevard from Michillinda Boulevard to the south City limits. The City has been coordinating with Caltrans and has received authorization to proceed with construction. The project is out to bid with a bid opening scheduled for June 23, 2005. The construction will occur in September and October. The City's project is required to comply with state and federal regulations in order to receive the federal funds. Staff is in need of assistance to manage the project to assure compliance with the federal funding requirements. Both office and field oversight and documentation are necessary and coordination between the two is important; therefore, staff has requested proposais for both project management and inspection services. Staff sent a Request-For-Proposals to three qualified firms. Willdan was the only firm to respond. Willdan is qualified in the field of STP-L funded projects and has the staff available to administer this project. Their proposal is based on information provided by the City regarding project complexity and schedule and is proposed at an amount not to exceed $38,110. Their scope is somewhat dependent on the contractor and could be affected by construction or schedule changes. FISCAL IMPACT The project is budgeted in the 2004-05 Fiscal Year Capital Improvement Program with a budget of $821,000. The funding is primarilyfederal STP-L. funding in the amount of $725,810 with a local match from Proposition C funds in the amount of $95,810. Willdan has submitted a proposai to provide the project management and inspection services at a cost not to exceed $38,110. Tfiese services are part of the overall project budget. RECOMMENDATION Authorize the City Manager to enter into a Professional Services Agreement in the amount of $38,110 with Willdan Associates for , projecf management and inspection services to administer the federally funded Street Rehabilitation of Santa Anita Avenue and Sunset Boulevard. Approved By: .~!~ William R. Kelly, City Manager DP:PW:pa