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HomeMy WebLinkAboutItem 11e - Amendment to Senior Citizens By-lawsResolution No. XXXX – Amend Senior Citizens Commission By-Laws June 17, 2025 Page 1 of 2 DATE: June 17, 2025 TO: Honorable Mayor and City Council FROM: Sara Somogyi, Recreation and Community Services Director By: Ashley Marston, Management Analyst SUBJECT: RESOLUTION NO. 7636 AMENDING THE SENIOR CITIZENS COMMISSION BY-LAWS CEQA: Not a Project Recommendation: Adopt SUMMARY The Senior Citizens Commission is one of the City’s eight Boards and Commissions that serve to advise the City Council on matters that impact the community. Adoption of Resolution No. 7636 will amend the Senior Citizens Commission by-laws to align with Ordinance No. 2406, which formally establishes the Senior Citizens Commission per the Arcadia City Charter. Amendments include the removal of membership guidelines, which are outlined in Ordinance No. 2406, as well as changes to terms and voting procedures. It is recommended the City Council adopt Resolution No. 7636, amending the Senior Citizens Commission By-laws. BACKGROUND On February 17, 1978, the City Council established the Senior Citizens Commission to act in an advisory capacity to the Council on matters relating to senior citizens. The Senior Citizens Commission is governed by the by-laws established under Resolution No. 4730 and amended by Resolution Nos. 5269 and 6105. Under the current by-laws, there are a total of eight members. Members are a combination of representatives from specific Arcadia senior organizations and those appointed at- large. Ordinance No. 2406, which is also being presented for adoption on the June 17, 2025, City Council Agenda, outlines new membership guidelines that conflict with the current by-laws. DISCUSSION To align with Ordinance No. 2406, the Senior Citizens Commission’s by-laws must be Amendment to the Senior Citizens Commission By-laws June 3, 2025 Page 2 of 2 updated. Changes to the by-laws include the removal of membership guidelines that are outlined in Ordinance No. 2406, as well as changes to the terms and voting procedures, to accurately reflect the number of members. Additional minor textual changes have been made to reflect current language. Resolution No. 7636 will supersede all previous resolutions pertaining to the Senior Citizens Commission by-laws. ENVIRONMENTAL ANALYSIS The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), as it can be seen with certainty that it will have no impact on the environment. FISCAL IMPACT The recommended action has no impact on the General Fund. RECOMMENDATION It is recommended that the City Council determine that this action does not constitute a project under the California Environmental Quality Act (“CEQA”); and adopt Resolution No. 7636 amending the Senior Citizens Commission By-laws. Attachment: Resolution No. 7636 RESOLUTION NO. 7636 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING THE SENIOR CITIZENS COMMISSION BY­ LAWS WHEREAS, the Senior Citizens Commission serves in an advisory capacity to the City Council on matters relating to senior citizens in Arcadia; and WHEREAS, the Senior Citizen Commission by-laws must align with Ordinance No. 2406;and WHEREAS, this Resolution supersedes all previous resolutions pertaining to the Senior Citizens Commission including Resolution No. 4730, Resolution No. 5269, and Resolution No. 6105. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. The Arcadia Senior Citizens Commission by-laws attached hereto as Exhibit "A" are hereby adopted in their entirety and incorporated herein by reference. SECTION 2. All prior versions of the by-laws are hereby rescinded and replaced with the by-laws attached hereto as Exhibit "A". SECTION 3. The City Clerk shall certify to the adoption of this Resolution. [SIGNATURES ON THE NEXT PAGE] Passed, approved, and adopted this 17th day of June, 2025. Mayor of the City of Arcadia ATTEST: City Clerk APPROVED AS TO FORM: City Attorney 2 Exhibit “A” ARCADIA SENIOR CITIZENS COMMISSION BY-LAWS PURPOSES The purpose of the Arcadia Senior Citizens Commission as established by the City Council are: 1. Serve in an advisory capacity to the City Council on matters relating to senior citizens in Arcadia. 2. Provide such other advice or reports as may be directed by the City Council, within the purview of the Arcadia Municipal Code and City Charter. ARTICLE I. MEMBERSHIP Section 1. Appointment by City Council. Pursuant to the ordinance of the City Council establishing the Senior Citizens Commission, the members of the Commission shall be appointed by the City Council and shall be subject to removal by the City Council. Section 2. Terms. The members of the Commission shall serve two-year terms. These terms shall be staggered so that four (4) of the terms expire in alternate years of the other three (3) terms. All members shall serve until a successor qualifies. In the event an incumbent is removed, is disqualified from membership, or otherwise vacates their position, such member’s successor shall be appointed for the unexpired term of said member. A member who has held Commission membership for two consecutive terms, excluding part or all of any expired term, shall not be eligible to hold membership on the Commission until two years after the expiration of the second consecutive term. Section 3. Applications. Nominees or prospective candidates shall submit written applications for membership on the Commission. ARTICLE II. OFFICERS A Chairperson, a Vice-Chairperson, and a Corresponding Secretary shall be elected annually as soon as practicable, following the first day of July of each year and shall serve at the pleasure of the members. The Commission shall fill vacant officer positions as soon as practicable. The Chairperson shall preside at Commission meetings and shall be the chief official of the Commission for all ceremonial purposes. The Vice-Chairperson shall carry out the responsibilities of the Chairperson during the Chairperson’s absence. The Corresponding Secretary shall obtain and preserve copies of news items relating to the Commission and carry out all correspondence of the Commission. Exhibit “A” A Staff Advisor shall be appointed by the Recreation and Community Services Director from the staff of the Recreation and Community Services Department. The Staff Advisor shall keep minutes of the meetings and submit all official documents to the City Clerk for filing. ARTICLE III. AGENDA An agenda shall be kept and published prior to meetings. It shall be prepared by the Chairperson with assistance of the Staff Advisor and meet all requirements of the Ralph M. Brown Act and the City Charter. ARTICLE IV. MEETINGS Section 1. Time and Place of Regular Meetings Senior Citizens Commission meetings shall be held the first Thursday of each month at 4:00 p.m. in the Recreation and Community Services Department Conference Room. At any time a regular meeting falls on a holiday, it will not be rescheduled unless necessary. Section 2. Special Meeting. Call; Notice. A special Senior Citizens Commission meeting may be called at any time by the Commission Chairperson, or by a majority of the Commission members, by delivering personally or by mail or electronic mail written notice to each member of the Commission, the Staff Liaison, and to each local newspaper of general circulation requesting notice in writing. Such notice shall be delivered at least 24 hours before the time of such meeting as specified in the notice. The call and notice shall specify the time and place of the general meeting and the business to be transacted. No other business shall be considered at such meetings by the Commission. Section 3. Absence from Meetings. If a member is absent from three consecutive regular meetings of the Commission, unless by permission of the Commission expressed in its official minutes; is convicted of a crime involving moral turpitude; ceases to be a legally registered voter of the City; or files or causes to be filed nomination papers with the City Clerk for elective City office; their position on the Commission shall become vacant and shall be so declared by the City Council. Section 4. Open Meetings. In compliance with State law, all meetings of the Commission shall be open and public, and all persons shall be permitted to attend any meeting of the Commission. Exhibit “A” Section 5. Conduct of Members. The Commission may reprimand or recommend the removal of any member who engages in disorderly conduct at a Commission meeting or at any time while representing the Senior Citizens Commission. Section 6. Participation by Representative of the Council. A representative from the City Council shall be entitled to participate in all deliberations of the Commission, but shall not have a vote. ARTICLE V. VOTING All action of the Commission shall require the affirmative vote of a majority of members present at the meeting. Committees of less than a majority of the Commission may make recommendations to the Commission. ARTICLE VI. BUDGET Preparation of the Commission’s annual budget shall commence prior to the first regular meeting in February. The budget shall include all estimated expenditures and revenues for the next fiscal year. Two copies of the budget, approved by the Commission, shall be submitted to the City Manager on or before March 15. ARTICLE VII. AMENDMENTS These By-Laws may be amended by the Senior Citizens Commission with approval by the City Council.