HomeMy WebLinkAboutItem 11p - Purchase of Fire Department UniformsSTAFF REPORT
FIRE DEPARTMENT
DATE: July 15, 2025
TO: Honorable Mayor and City Council
FROM: Chen Suen, Fire Chief
By: Kenneth Galindo, Fire Captain
SUBJECT: PURCHASE ORDER INCREASE WITH GALLS, LLC FOR THE PURCHASE OF
FIRE DEPARTMENT UNIFORMS IN AN AMOUNT NOT TO EXCEED $38,500
ANNUALLY, FOR THE PERIOD OF JULY 1, 2025, TO JUNE 30, 2027
CEQA: Not a Project
Recommendation: Approve
SUMMARY
As part of Department operations, the Arcadia Fire Department maintains
professional uniforms and apparel that comply with all National Fire Protection
Association (“NFPA”) standards. With the introduction of new services like the Basic
Life Support (“BLS”) program and several upcoming retirements, uniform demand
has increased significantly over the last year. An increase to the Department’s
existing Purchase Order with Galls, LLC (“Galls”) is necessary to ensure an adequate
uniform supply for all Fire Department personnel and maintain continuity of service.
It is recommended that the City Council approve a Purchase Order increase with
Galls, LLC for the purchase of Fire Department uniforms for the period of July 1, 2025,
to June 30, 2027, in an amount not to exceed $38,500 annually.
BACKGROUND
On May 29, 2023, the Arcadia Fire Department accepted a formal bid from Galls to
provide uniforms for personnel involved in fire suppression, Emergency Medical
Services (“EMS”), Urban Search and Rescue (“USAR”), and other hazardous response
activities. Galls also supplies uniforms for fire prevention and administrative staff.
Purchase Order Increase for Department Uniforms from Galls, LLC
July 15, 2025
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The company is currently nearing the end of its first one-year contract extension,
under a bid that permits up to three (3) annual extensions.
DISCUSSION
The Fire Department is committed to maintaining professional uniforms and apparel
that comply with all National Fire Protection Association (“NFPA”) standards. Due to
recent personnel growth, particularly within the Basic Life Support (“BLS”) program,
uniform demand has increased significantly. With a few anticipated retirements over
the next two years, new uniforms will be needed to outfit personnel. Additionally, the
increased cost of uniforms needed for qualified personnel within the Urban Search
and Rescue (“USAR”) program has created new uniform needs that were not
originally accounted for in the current Purchase Order.
As a result, the current Purchase Order amount of $28,000 is insufficient to meet the
ongoing and projected uniform requirements for Fiscal Years 2025-26 and 2026-27.
Increasing the Purchase Order for the period of July 1, 2025, through June 30, 2027,
to $38,500 annually, will allow the department to maintain appropriate uniform
standards for new and existing personnel.
Galls continues to supply all required uniform items at the most competitive price
and remains a key vendor in supporting the Department’s operational readiness and
professional appearance.
ENVIRONMENTAL ANLYSIS
The proposed action does not constitute a project under Section 15061(b)(3) of the
California Environmental Quality Act (“CEQA”), as it can be seen with certainty that it
will have no impact on the environment.
FISCAL IMPACT
Sufficient funds are available in the Fire Department’s Operating Budget for Fiscal
Year 2025-26 to cover the proposed increase of $10,500 annually. Future year costs
will be addressed in the annual budget process for the Fire Department’s Operating
Budget.
Purchase Order Increase for Department Uniforms from Galls, LLC
July 15, 2025
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RECOMMENDATION
It is recommended that the City Council determine that this action does not
constitute a project under the California Environmental Quality Act (“CEQA”); and
approve a Purchase Order increase with Galls, LLC for the purchase of Fire
Department uniforms in an amount not to exceed $38,500 annually, for the period
of July 1, 2025, to June 30, 2027.