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HomeMy WebLinkAboutDecision Letter DEVELOPMENT SERVICES DEPARTMENT ArcadiaCA.gov | 240 West Huntington Drive, Arcadia, CA 91007 | (626) 574- 5415 September 18, 2025 Via EDGE Portal & Mail Jayson Babel 12920 Metcalf Ave. Ste 170 Overland Park, KS. 66213 Subject: Temporary Use Permit No. TUP 25-11 Project Address: 285 W Huntington Dr. Dear Applicant: At its September 16, 2025, meeting, the City Council voted 5-0 to approve Temporary Use Permit No. TUP 25-11 to allow Enchant Christmas to take place at Santa Anita Park from November 21 to December 28, 2025, with a soft opening on November 17. The propose d hours will be from 4:30 PM to 10:30 PM on Wednesdays, Thursdays, and Sundays and from 4:30 PM to 11:30 PM on Fridays and Saturdays. The conditions of approval are as follows: Planning 1. The event is limited to a maximum of 19,500 people per day. 2. The approved event dates for the “Enchant” shall be limited to: • Wednesdays, Thursdays, and Sundays: 4:30 p.m. – 10:30 p.m. • Fridays and Saturdays: 4:30 p.m. – 11:30 p.m. • Closed on Mondays and Tuesdays, except from December 16–28, when the event will be open daily. • Special Daytime Hours: Limited daytime sessions will be available on December 9, 10, 16, 17, 22, 23, and 24, from 11:30 a.m. – 4:30 p.m., featuring family activities such as ice skating, miniature golf, and an ice slide. Any changes to the approved dates shall be subject to review and approval by the Deputy Development Services Director or their designee. 3. The event setup shall not begin before October 16, 2025, and all takedown and site restoration shall be completed no later than January 14, 2026. 2 4. Alcoholic beverages may only be sold and consumed within the designated event area. 5. All speakers and amplified sound shall be directed away from residential properties, and all amplified entertainment shall end by 11:00 p.m. The use of any sound amplifying equipment, including, but not limited to, public address (“PA”) systems, microphone, and speakers, shall comply with the City of Arcadia Municipal Code, Article IV, Chapter 6 - Noise Regulations. 6. The Applicant shall hold the event according to the approved layout. Any significant change to the layout shall require review and approval by the Deputy Development Services Director or their designee. Business License 7. The event organizer shall obtain a business license covering all vendors and any related independent contractors. A list of vendors and contractors, including Seller's Permit numbers, shall be provided to the Business License Office prior to the event. For sales tax purposes, all sales shall be reported to the California Department of Tax and Fee Administration as occurring within the City of Arcadia. Fire 8. A permit and inspection by the Arcadia Fire Marshal or their designee are required prior to the event. The Applicant shall provide the following items at least two weeks prior to the event: a) A minimum 20-foot-wide emergency access lane shall be maintained around the perimeter of the event. Parking shall be prohibited in this area, and signage shall be provided if deemed necessary by the Fire Marshal. b) An additional access point to the interior access lane shall be provided on the south side of the event. c) A layout plan showing a minimum of three emergency exits from the area shall be provided. Exit wayfinding and adequate lighting for all exit paths shall be installed, as specified by the Fire Marshal. d) A detailed layout of the private parties tent will need to be submitted to the Building Division, Fire Department, and Planning Division to verify adequate egress. e) The locations and specifications of all tents and other assemblies, including fire extinguishers, generators, and vehicles, shall be provided at each event. All tents and assemblies must be made available for inspection prior to each event. f) All food vendor tents shall be equipped with either a 40:BC or Class K fire extinguisher. 3 g) All food vendors using a generator shall maintain a minimum clearance of three (3) feet from any combustible materials. h) Tents used for cooking shall be flame retardant and located at least 10 feet from any other tents, canopies or other cooking facilities. i) Fuel storage, whether diesel or gasoline, shall be kept off-site. Vendors may bring fuel to their designated areas only on an as-needed basis. j) All Liquefied Petroleum Gas (LPG) storage locations shall be secured from the public. All tanks must properly be secured to prevent tipping or falling. k) Combustible flooring materials such as plastic tarpaulins, visqueen, or cardboard are prohibited in cooking areas. Flame-retardant mats may be permitted on a case-by-case basis, subject to approval by the Fire Marshal or their designee. 9. At the Applicant’s expense, a minimum of three (3) Emergency Medical Technicians (EMTs), and one (1) Fire Safety Officer shall be provided and maintained on-site for the entire duration of the event. Paramedics and EMTs must be provided by a Los Angeles County licensed ambulance company approved as an EMT Automated External Defibrillator service provider in the State of California and Los Angeles County. Licenses, accreditations, and certifications are subject to verification by the Arcadia Fire Department, in accordance with Los Angeles County Department of Health Services Reference No. 842 – “Mass Gathering and Special Events Interface with Emergency Medical Services.” The event shall not commence or continue without the presence of the required medical personnel and Fire Safety Officer, as verified by the Arcadia Fire Department. 10. A Medical Action Plan and Public Safety Plan shall be submitted to and approved by the Arcadia Fire Department prior to first event. 11. No perimeter fencing shall be provided around the vendor area(s), except around the generators; the fencing shall not interfere with any egress routes required by the City’s Fire Marshal. 12. The Applicant shall obtain and maintain a valid Outdoor Assembly Permit from the Arcadia Fire Department for the duration of the event. The event shall not commence until such permit has been issued. Police 13. Staffing levels for the event shall be evaluated on a daily or weekly basis by the Arcadia Police Department. If crime statistics, calls for service, or crowd size indicate a need for law enforcement presence, police personnel may be assigned at the Department’s discretion. The Police Department reserves the right to adjust staffing levels at any time based on changing conditions. Event organizers shall be promptly notified of any staffing assignments or changes. All costs related to law enforcement staffin g shall be 4 the sole responsibility of the Applicant. In the event of a delay or cancellation with less than 24 hours' notice, the Applicant shall be billed a minimum of six (6) hours at the applicable City of Arcadia or outside agency rate, including any additional outside agency travel time. Building 14. All electrical equipment within the site shall be adequately barricaded to prevent unauthorized access to electrical connections and controls. Compliance with this requirement shall be subject to inspection by the Building Division. 15. The event shall provide equivalent accessibility accommodation, including portable and handicap-accessible restrooms and lavatories. A minimum of five percent (5%) of all facilities such as parking spaces, portable toilets, and seating shall comply with California accessibility standards. 16. At least 50 percent of the holes on miniature golf courses shall be accessible and comply with CBC Section 11B-1007.3. The accessible holes shall be arranged consecutively, and the course shall provide an accessible route from the last accessible hole to the course entrance or exit, without requiring travel through any non-accessible holes. 17. Tents shall be secured to withstand wind speeds of up to 95 mph, in accordance with the manufacturer’s installation instructions. Temporary structures, including stages and tents larger than 120 square feet, shall not be erected without first obtaining a p ermit from the Building Official. Permit applications shall include construction documents with a site plan indicating the structure’s location, structural fabrication plans, means of egress, and occupant load. All documents must bear an original wet stamp and legible signature from a State of California Licensed Structural Engineer, Architect, or Civil Engineer. 18. The proposed 100-foot Christmas tree and any structures exceeding 8’-6” in height above grade, shall require a building permit. The permit application shall include site specific structural calculations, anchoring details, and Building’s review. 19. An electrical permit shall be required for all temporary generators and lighting, and all electrical work shall comply with the 2022 California Electrical Code. Electrical equipment on site shall be adequately barricaded to prevent unauthorized access to electrical connections and controls. Light towers and generators shall be equipped with a driven electrical ground rod and shall be inspected prior to the operation. All exterior receptacles shall be Ground Fault Circuit Interrupter (GFCI) protected, and extension cords shall be adequately protected from hazardous conditions. 5 20. Stages that are more than 30 inches above grade and exceed 120 square feet shall not be erected, operated, or used for any purpose, without first obtaining a permit from the Building Division. 21. The event shall provide accessible parking, paths of travel, and equivalent facilitation, in compliance with applicable accessibility standards. This includes providing portable (handicap-accessible) restrooms and lavatories, if such facilities are offered. A minimum of five percent (5%) of all event activities, including parking, restrooms, and seating, shall be ADA accessible and meet California accessibility requirements. Engineering 22. Any event-related vehicles and attendees exiting Gate 8 shall be permitted to turn either right or left onto Baldwin Avenue. Traffic control measures shall not restrict exiting vehicles to right turns only, including those from The Shops at Santa Anita parking lots or structures. General Conditions 23. The event shall provide an adequate number of trash receptacles throughout the facility to maintain cleanliness. 24. All fats, oils, and grease shall be properly disposed of by all food vendors. 25. No signs are permitted on the City medians or parkways, or any other City property. Any signs or banners to be posted on the subject property shall be subject to review and approval by the Deputy Development Services Director or their designee. 26. To the maximum extent permitted by law, the Applicant must defend, indemnify, and hold the City, any departments, agencies, divisions, boards, and/or commissions of the City, and its elected officials, officers, contractors serving as City officials, agents, employees, and attorneys of the City (“Indemnitees”) harmless from liability for damages and/or claims, actions, or proceedings for damages for personal injuries, including death, and claims for property damage, and with respect to all other actions and liabilities for damages caused or alleged to have been caused by reason of the Applicant’s activities in connection with TUP 25-11 (“Project”) on the Project site, and which may arise from the direct or indirect operations of the Applicant or those of the Applicant’s contractors, agents, tenants, employees or any other persons acting on Applicant’s behalf, which relate to the development and/or construction of the Project. This indemnity provision applies to all damages and claims, actions, or proceedings for damages, as described above, regardless of whether the City prepared, supplied, or approved the plans, specifications, or other documents for the Project. In the event of any legal action challenging the validity, applicability, or interpretation of any provision of this approval, or any other supporting document relating to the 6 Project, the City will notify the Applicant of the claim, action, or proceedings and will cooperate in the defense of the matter. The Applicant must indemnify, defend and hold harmless the Indemnitees, and each of them, with respect to all liability, costs and expenses incurred by, and/or awarded against, the City or any of the Indemnitees in relation to such action. Within 15 days’ notice from the City of any such action, the Applicant shall provide to the City a cash deposit to cover legal fees, costs, and expenses incurred by City in connection with defense of any legal action in an initial amount to be reasonably determined by the City Attorney. The City may draw funds from the deposit for such fees, costs, and expenses. Within 5 business days of each an d every notice from the City that the deposit has fallen below the initial amount, the Applicant shall replenish the deposit, each and every time, in order for City’s legal team to continue working on the matter. The City shall only refund to the Developer any unexpended funds from the deposit within 30 days of: (i) a final, non-appealable decision by a court of competent jurisdiction resolving the legal action; or (ii) full and complete settlement of legal action. The City shall have the right to select legal counsel of its choice. The parties hereby agree to cooperate in defending such action. The City will not voluntarily assist in any such third-party challenge(s). In consideration for approval of the Project, this condition shall remain in effect if the entitlement(s) related to this Project is rescinded or revoked, at the request of the Applicant or not. 27. Approval of TUP 25-11 shall not be of effect unless the Property Owner and the Applicant have executed and filed the Acceptance Form to indicate awareness and acceptance of these conditions of approval, prior to commencement of the Enchant Christmas Market. There is a ten (10) day appeal period for this application. To file an appeal, a completed Appeal Application form must be submitted to the Development Service Department along with a $728.00 appeal fee by 5:30 p.m. on September 29, 2025. You will be notified if an appeal is filed. Approval of TUP 25-11 shall not be of effect unless the Property Owner and the Applicant have executed and filed the enclosed Acceptance Form to indicate awareness and acceptance of these conditions of approval. If the Acceptance Form is not received by October 18, 2025, this approval will become null and void and all fees will be forfeited. If you have any questions regarding this approval, please contact me at (626) 574-5447 or by email at mchipres@ArcadiaCA.gov. Thank you. 7 Sincerely, DEVELOPMENT SERVICES DEPARTMENT Community Development Division / Planning Services Melissa Chipres Senior Planner Enclosed: Acceptance Form c: Los Angeles Turf Club, Inc. Property Owner Jason Kruckeberg, Assistant City Manager/Development Services Director Lisa L. Flores, Deputy Development Services Director Ken Fields, Building Official Ryan Mulhall, Police Lieutenant Chief Nakamura, Police Chief Mark Krikorian, Fire Marshal Alejandra Smith, Business License Officer