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Home My WebLink AboutItem 09j - Purchase of New Medium Wheel Construction Loaders STAFF REPORT PUBLIC WORKS SERVICES DEPARTMENT DATE: October 7, 2025 TO: Honorable Mayor and City Council FROM: Paul Cranmer, Public Works Services Director By: Daniel Vargas, Management Analyst SUBJECT: PURCHASE ORDER WITH QUINN GROUP, INC. FOR THE PURCHASE OF TWO NEW MEDIUM WHEEL CONSTRUCTION LOADERS IN THE AMOUNT OF $552,145.95 CEQA: Not a Project Recommendation: Approve SUMMARY The Fiscal Year 2024-25 and Fiscal Year 2025-26 Equipment Replacement Budgets, provide for the replacement of one medium wheel construction loader for the Streets Section, and one medium wheel construction loader for the Utilities Section; both are in the Public Works Services Department (“PWSD”) and meet the criteria outlined in the City’s Vehicle Replacement Program. Utilizing Sourcewell, a national cooperative purchasing program, enables the City to streamline the process of procuring two medium wheel loaders while receiving the best price possible. It is recommended that the City Council approve a Purchase Order with Quinn Group, Inc. for the purchase of two new medium wheel construction loaders for the Public Works Services Department in the amount of $552,145.95. BACKGROUND The Fiscal Year 2024-25 Equipment Replacement Budget provides for the purchase of one new medium wheel construction loader for the Streets Section of the PWSD. The Fiscal Year 2025-26 Equipment Replacement Budget provides for the purchase of one new medium wheel construction loader for the Utilities Section of the PWSD. The equipment that will be replaced meets the age criteria of the City’s Vehicle Replacement Program. The equipment scheduled for replacement is a 1986 CAT Purchase Order with Quinn Group, Inc. October 7, 2025 Page 2 of 3 Medium Wheel Construction Loader in the Streets Section, and a 1988 CAT Medium Wheel Construction Loader in the Utilities Section. The existing equipment is antiquated, which makes sourcing replacement parts increasingly difficult. This often results in extended downtime during equipment failures, directly impacting operational reliability and efficiency. Replacing this equipment with modern alternatives will reduce maintenance delays, improve system dependability, and ensure continuity of service. DISCUSSION The new medium wheel construction loaders will both be CAT 14A 920 Wheel Loaders, and will provide the Public Works Services Department with multi-functional assets capable of supporting a broad range of operational requirements. Each loader will include attachments specific to each section. The loader for the Streets Section has a few more attachments that are necessary for tree removal, street repairs, and maintenance. The new equipment is engineered to deliver an optimal balance of horsepower, load capacity, and maneuverability, enabling efficient execution of material handling, excavation support, and infrastructure repair activities for both the Streets and Utilities Sections. The new loaders will be well equipped for the removal of damaged asphalt and concrete, as well as for the disposal of debris such as large branches and logs. These capabilities will play a vital role in supporting cleanup efforts following major weather events, and will assist in emergency response operations associated with water distribution and wastewater collection systems. Utilizing Sourcewell, a national cooperative purchasing program, enables the City to streamline the procurement process for two new wheel loaders at a lower cost than the traditional competitive bidding process. The California Government Code authorizes public agencies to participate in cooperative purchasing agreements, such as those established by Sourcewell, while remaining within the City’s adopted rules and procedures for purchasing. Sourcewell awarded a contract to Caterpillar, Inc. for heavy construction equipment. Quinn Group, Inc. is an authorized distributor of Caterpillar manufactured wheel loaders. A copy of the agreement between Sourcewell and Caterpillar, Inc. have been reviewed by the PWSD, and it has been determined to meet the City’s procurement requirements. The City has previously contracted with Quinn Group, Inc. and has been satisfied with their services. Purchase Order with Quinn Group, Inc. October 7, 2025 Page 3 of 3 ENVIRONMENTAL ANALYSIS The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), as it can be seen with certainty that it will have no impact on the environment. FISCAL IMPACT The total cost for the two new medium wheel construction loaders is $552,145.95 ($258,260.82 for the wheel loader for the Utilities Section and $293,885.13 for the wheel loader for the Streets Section). The Fiscal Year 2024-25 Equipment Replacement Budget included $456,300 for the replacement of a loader in the Streets Section. The Fiscal 2025-26 Equipment Replacement Budget includes $456,300 for the replacement of a loader in the Utilities Section. Sufficient funds are available for these purchases. RECOMMENDATION It is recommended that the City Council determine that this action does not constitute a project under the California Environmental Quality Act (“CEQA”); and approve a Purchase Order with Quinn Group, Inc. for the purchase of two new medium wheel construction loaders in the amount of $552,145.95. Attachments: Quinn Group, Inc. Quotes Sourcewell Contract Quote 188447-01 Page 1 of 5 188447-01 Sep 10, 2025 CITY OF ARCADIA ACCOUNTS PAYABLE FINANCE P O BOX 60021 ARCADIA, California 91066-6021 Attention: JOHN CORONA Dear Sir, We would like to thank you for your interest in our company and our products, and are pleased to quote the following for your consideration. One (1) New Caterpillar Inc. Model: 920 Wheel Loader including standard and optional equipment as listed below. Sourcewell #011723 - CAT We wish to thank you for the opportunity of quoting on your equipment needs. This quotation is valid for 30 days, after which time we reserve the right to re-quote. If there are any questions, please do not hesitate to contact me. Sincerely, Leo Jasso Machine Sales Representative Quote 188447-01 Page 2 of 5 One (1) New Caterpillar Inc. Model: 920 Wheel Loader including standard and optional equipment as listed below. STANDARD EQUIPMENT POWERTRAIN -Cat C3.6 Engine --Common rail fuel injection --U.S. EPA Tier 4 Final/ EU Stage V -Caterpillar NOx Reduction System -Fuel: Ultra Low Sulphur Diesel @ <15ppm -Engine Oil: Cj-4 -Electric fuel pump with 4 micron -filtration -S.O.S port, transmission oil -Hydrostatic transmission -Lube for life universal joints -Forward - Neutral - Reverse on joystick -100% locking differentials, on the -fly activation -Air cleaner, radial seal, dual filters -Cooling fan, hydraulic -Intergrated Cyclone pre-cleaner - HYDRAULICS -Two valve, single lever joystick -Diagnostic pressure taps -SOS port, hydraulic oil -Hydraulically demand driven cooling fan -Hystat and variable displacement pump - ELECTRICAL -150 Amp alternator -Roading lights -12 volt direct electric starting -Battery disconnect switch OPERATOR ENVIRONMENT -Hydraulic control lever lockout -Electrohydraulic implement controls -Gauges -- Engine coolant temperature -- Hydraulic oil temperature -- Fuel level -- Speedometer -- Digital Hour meter -- DEF -Operator warning system indicators: -- Brake charge pressure low -- Engine malfunction -- Park brake applied -- Electrical system voltage flow -- Hydraulic oil filter bypass -- Action indicator -Seat -- adjustable height, backrest, armrest -- Seat belt, retractable -Heater/defroster -Wiper/washer (front & rear) -Tinted front glass,laminated -Adjustable steering column -Rear window defrost -Lockable Storage box with cup holder -Internal 12V power source -External 12V power source - FLUIDS -Extended life coolant antifreeze -Protected to -36C (-33F) hydraulic oil -Cat Advanced Hydo 10 - OTHER STANDARD EQUIPMENT -Parallel lift, Optimised Z-Bar loader -Fenders, front and rear -Engine enclosure - lockable -Recovery hitch -Vandalism protection - locked service -points -REGIONAL STANDARDS(as required) -Chocks -bucket tooth or edge guard -Decals, roading speed -Reflectors, roading -Camara, rear view -Beacon - Quote 188447-01 Page 3 of 5 Sub Total, Machine 248,454.00 Min Member Disc 24.0% (59,628.96) Machine / Option Price 188,825.04 Customer Invoice Machine / Option Price 188,825.04 Work Tool / Attachments Price - Pre-Tax Total 188,825.04 Pre-Prep Total 188,825.04 Nondiscountable Items Delivery 1,000.00 PDI 1,000.00 Machine Prep 1,500.00 Manuals, (1) set CD/DVD 1,200.00 Rockland Grapple BKT 2.25yd3 24,672.47 Rockland Side Dump BKT 37,987.76 CVA ( Service Agreement ) 9,767.79 Total 265,953.06 Quote 188447-01 Page 4 of 5 MACHINE SPECIFICATIONS 920 14A WHEEL LOADER 538-6990 LANE 2 ORDER 0P-9002 LIGHTS, ROADING, RH DIP, LED 546-1819 FAN, REVERSING 538-7187 STANDARD WEATHER PACKAGE 559-9898 ENGINE 541-0761 POWERTRAIN, HI RIMPULL, 24MPH 538-7161 COUPLER, FUSION, STD LIFT 541-6332 HYDRAULICS, 3V, STD LIFT 538-7202 STEERING, SECONDARY 538-7127 RIDE CONTROL 541-2852 CAB, DELUXE, SINGLE BRAKE 542-9197 CAMERA, REAR VIEW 504-4835 SEAT, DELUXE 539-7204 SEAT BELT, RETRACTABLE 3'' 236-8015 HEATER AND AIR CONDITIONER 538-7130 SECURITY SYSTEM, NONE 433-3258 PRODUCT LINK, CELLULAR PL243 636-3590 TIRES, 17.5 R25, MX, L2 XTLA 385-5822 FENDERS, STANDARD 469-5852 CTWT STANDARD, 2612 LBS 538-7162 HYDRAULIC OIL, STANDARD 450-5405 INSTRUCTIONS, ANSI 560-3441 SERIALIZED TECHNICAL MEDIA KIT 421-8926 ALARM, BACK-UP 543-4225 BEACON, MAGNET, LED, AMBER 634-9817 LIGHTS, STD, LED 561-3288 STANDARD RADIO (12V) 541-4413 BLIND, REAR,PERFORATED 279-0643 GUARD, FRONT LIGHTS 533-3604 GUARD, REAR LIGHTS 558-7258 JUMPER HOSE, 3V, TWIST, FUSION 559-3857 PACK, MISC MATERIAL 0G-3280 RUST PREVENTATIVE APPLICATOR 0G-3273 PACKING, LAST MILE PROGRAM 0P-4299 GUARD, REAR DOOR 558-8258 Rockland Grapple BKT 2.25yd3 Rockland Side Dump BKT Quote 188447-01 Page 5 of 5 WARRANTY & COVERAGE Standard Warranty: 12 MONTHS FULL MACHINE CSA 24 months 1000 hrs SELL PRICE $256,185.27 CSA $9,767.79 NET BALANCE DUE $265,953.06 TIRE FEE $7.00 SALES TAX (10.5%) $27,925.07 AFTER TAX BALANCE $293,885.13 PAYMENT TERMS Cash Invoice Terms CASH WITH ORDER $0.00 F.O.B/TERMS: City Of Industry Machine Accepted by___________________________________ on ____________________ ______________________________ Signature Quote 188444-01 Page 1 of 4 188444-01 Sep 10, 2025 CITY OF ARCADIA ACCOUNTS PAYABLE FINANCE P O BOX 60021 ARCADIA, California 91066-6021 Attention: JOHN CORONA Dear Sir, We would like to thank you for your interest in our company and our products, and are pleased to quote the following for your consideration. One (1) New Caterpillar Inc. Model: 920 Wheel Loader including standard and optional equipment as listed below. STOCK NUMBER: NS0022608 SERIAL NUMBER: 0SL402217 YEAR: 2024 SMU: 6 Sourcewell #011723 – CAT Pricing We wish to thank you for the opportunity of quoting on your equipment needs. This quotation is valid for 30 days, after which time we reserve the right to re-quote. If there are any questions, please do not hesitate to contact me. Sincerely, Leo Jasso Machine Sales Representative Quote 188444-01 Page 2 of 4 One (1) New Caterpillar Inc. Model: 920 Wheel Loader including standard and optional equipment as listed below. STANDARD EQUIPMENT POWERTRAIN -Cat C3.6 Engine --Common rail fuel injection --U.S. EPA Tier 4 Final/ EU Stage V -Caterpillar NOx Reduction System -Fuel: Ultra Low Sulphur Diesel @ <15ppm -Engine Oil: Cj-4 -Electric fuel pump with 4 micron -filtration -S.O.S port, transmission oil -Hydrostatic transmission -Lube for life universal joints -Forward - Neutral - Reverse on joystick -100% locking differentials, on the -fly activation -Air cleaner, radial seal, dual filters -Cooling fan, hydraulic -Intergrated Cyclone pre-cleaner - HYDRAULICS -Two valve, single lever joystick -Diagnostic pressure taps -SOS port, hydraulic oil -Hydraulically demand driven cooling fan -Hystat and variable displacement pump - ELECTRICAL -150 Amp alternator -Roading lights -12 volt direct electric starting -Battery disconnect switch OPERATOR ENVIRONMENT -Hydraulic control lever lockout -Electrohydraulic implement controls -Gauges -- Engine coolant temperature -- Hydraulic oil temperature -- Fuel level -- Speedometer -- Digital Hour meter -- DEF -Operator warning system indicators: -- Brake charge pressure low -- Engine malfunction -- Park brake applied -- Electrical system voltage flow -- Hydraulic oil filter bypass -- Action indicator -Seat -- adjustable height, backrest, armrest -- Seat belt, retractable -Heater/defroster -Wiper/washer (front & rear) -Tinted front glass,laminated -Adjustable steering column -Rear window defrost -Lockable Storage box with cup holder -Internal 12V power source -External 12V power source - FLUIDS -Extended life coolant antifreeze -Protected to -36C (-33F) hydraulic oil -Cat Advanced Hydo 10 - OTHER STANDARD EQUIPMENT -Parallel lift, Optimised Z-Bar loader -Fenders, front and rear -Engine enclosure - lockable -Recovery hitch -Vandalism protection - locked service -points -REGIONAL STANDARDS(as required) -Chocks -bucket tooth or edge guard -Decals, roading speed -Reflectors, roading -Camara, rear view -Beacon - Quote 188444-01 Page 3 of 4 MACHINE SPECIFICATIONS 920 14A WHEEL LOADER 538-6990 LANE 3 ORDER 0P-9003 ENGINE 541-0761 POWERTRAIN, HI RIMPULL, 24MPH 538-7161 COUPLER, FUSION, STD LIFT 541-6332 LIGHTS,ROADING,RH DIP,HAL-LED 571-2780 STEERING, STANDARD 538-7124 CAB, DELUXE, SINGLE BRAKE 542-9197 CAMERA, REAR VIEW 504-4835 SEAT BELT, RETRACTABLE 3'' 236-8015 HEATER AND AIR CONDITIONER 538-7130 SECURITY SYSTEM, NONE 433-3258 HYDRAULIC OIL, STANDARD 450-5405 RIDE CONTROL 541-2852 INSTRUCTIONS, ANSI 560-3441 SERIALIZED TECHNICAL MEDIA KIT 421-8926 STANDARD WEATHER PACKAGE 559-9898 ALARM, BACK-UP 543-4225 LIGHTS, STD, LED 561-3288 PRODUCT LINK, CELLULAR PL243 636-3590 STANDARD RADIO (12V) 541-4413 TOOL BOX 471-6921 PACK, ROLL ON/ROLL OFF BY SEA 0G-3117 RUST PREVENTATIVE APPLICATOR 0G-3273 FAN, REVERSING 538-7187 HYDRAULICS, 3V, STD LIFT 538-7202 SEAT, DELUXE 539-7204 TIRES, 20.5 R25, MX, XHA2 561-7108 CTWT, HIGH LIFT/AGG, 3230 LBS 550-2681 FENDERS, STANDARD, 20.5 TIRES 546-5274 JUMPER HOSE, 3V, TWIST, FUSION 559-3857 CARRIAGE, PAL C3/4, 62'', FUS 532-8222 FORK, PAL C3, 47'' X 5'' X 2'' 553-3872 PACK, MISC MATERIAL 0G-3280 PACK, FRK/HOOKS/TINES 0G-3304 GUARD, REAR LIGHTS 558-7258 GUARD, FRONT LIGHTS 533-3604 GUARD, REAR DOOR 558-8258 Rockland 2.25 MP Bucket Quote 188444-01 Page 4 of 4 WARRANTY & COVERAGE Standard Warranty: 12 MONTHS FULL MACHINE CSA 24 months 1000 hrs SELL PRICE $223,946.07 CSA $9,767.79 NET BALANCE DUE $233,713.86 TIRE FEE $7.00 SALES TAX (10.5%) $24,539.96 AFTER TAX BALANCE $258,260.82 PAYMENT TERMS Cash Invoice Terms CASH WITH ORDER $0.00 F.O.B/TERMS: City Of Industry Machine Accepted by___________________________________ on ____________________ ______________________________ Signature 011723- CAT Rev. 3/2022 1 Caterpillar: Confidential Green Solicitation Number: RFP # 011723 CONTRACT This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Caterpillar Inc., 100 NE Adams Street, Peoria, IL 61629 (Supplier). Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada. Sourcewell issued a public solicitation for Heavy Construction Equipment with Related Attachments and Technology from which Supplier was awarded a contract. Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities). 1. TERM OF CONTRACT A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below. B. EXPIRATION DATE AND EXTENSION. This Contract expires April 14, 2027, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended one additional year upon the request of Sourcewell and written agreement by Supplier. C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract. 2. EQUIPMENT, PRODUCTS, OR SERVICES A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above. Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract. 011723- CAT Rev. 3/2022 2 Caterpillar: Confidential Green Pursuant to Section 10(b), Supplier will subcontract certain obligations under this Contract to its dealers. Only those dealers that sign a Participation Agreement with Supplier obligating them to comply with the terms of this Contract will be eligible to provide Equipment, Products, or Services as a subcontractor under this Contract. In the event there is no dealer who has entered into a Participation Agreement available to provide Equipment, Products, or Services to a Participating Entity, Supplier will be under no obligation to provide Equipment, Products, or Services to such Participating Entity under this Contract. Supplier will provide a copy of this Contract to its dealers that would normally service Participating Entities and invite such dealers to enter into a Participation Agreement as a subcontractor of Supplier under the terms of this Contract. All Equipment and Products provided under this Contract must be new and the current model. Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site. This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed. B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship. In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity. C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information. 3. PRICING All Equipment, Products, or Services under this Contract will be priced at or below the percentage list discount stated in the supplier’s proposal. Upon request made to a participating CAT dealer, from a Participating Entity identifying themselves as a Sourcewell member by providing their Sourcewell member number and contract number; formal quotes will list all costs, including all delivery expenses, such as freight and permits (when required). 011723- CAT Rev. 3/2022 3 Caterpillar: Confidential Green Alternatively, Participating Entities may choose to make their own transportation arrangements. In such case, there would be no delivery charges from the local participating Cat dealer. Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase. A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities. Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery.In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity. Suppliermust arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition. Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products. B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax- exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity. C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract. When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below. Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities. 011723- CAT Rev. 3/2022 4 Caterpillar: Confidential Green 4. PRODUCT AND PRICING CHANGE REQUESTS Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator. At a minimum, the request must: x Identify the applicable Sourcewell contract number; x Clearly specify the requested change; x Provide sufficient detail to justify the requested change; x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged. A fully executed Sourcewell Price and Product Request Form will become an amendment to this Contract and will be incorporated by reference. 5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities. Supplier may not enter into a contract with a U.S. Federal Government entity prior to obtaining necessary internal approvals and shall not be obligated to provide Equipment, Products or Services to any U.S. Federal Government entity under this Contract unless separately agreed in writing. Caterpillar may work with such parties and may agree to provide equipment or services under the Contract on a case-by-case basis. The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source. Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities 011723- CAT Rev. 3/2022 5 Caterpillar: Confidential Green to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract. B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at government- owned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws. 6. PARTICIPATING ENTITY USE AND PURCHASING A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Participating Dealers with payments made to the Participating Dealers. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract. Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity. B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier’s Participating Dealer, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum, the terms of which will be negotiated directly between the Participating Entity and Supplier’s Participating Dealer or its authorized dealers, distributors, or resellers, as applicable. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract. C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as e- commerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement. 011723- CAT Rev. 3/2022 6 Caterpillar: Confidential Green D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events: 1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or 2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements. E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase. 7. CUSTOMER SERVICE A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for: x Maintenance and management of this Contract; x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable. B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, performance issues, supply issues, customer issues, and any other necessary information. 8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made). The Report must contain the following fields: x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address; x Participating Entity City; x Participating Entity State/Province; x Participating Entity Zip/Postal Code; 011723- CAT Rev. 3/2022 7 Caterpillar: Confidential Green x Participating Entity Contact Name; x Participating Entity Contact Email Address; x Participating Entity Contact Telephone Number; x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description; x Item Purchased Price; x Sourcewell Administrative Fee Applied; and x Date Purchase was invoiced/sale was recognized as revenue by Supplier. B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee. The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter. Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract. In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date. 9. AUTHORIZED REPRESENTATIVE Sourcewell's Authorized Representative is its Chief Procurement Officer. Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing. 011723- CAT Rev. 3/2022 8 Caterpillar: Confidential Green 10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Contract are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract. B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid. Provided, however, that Supplier is permitted to subcontract certain of its rights and obligations to Supplier Participating Dealers for performance without Sourcewell’s prior written consent. C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties. D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties. E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern. F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent. 11. INDEMNITY AND HOLD HARMLESS Intentionally omitted. 12. GOVERNMENT DATA PRACTICES Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell 011723- CAT Rev. 3/2022 9 Caterpillar: Confidential Green under this Contract and as it applies to all data created, collected, received, maintained, or disseminated by the Supplier under this Contract. 13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. Intentionally Deleted. B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract. C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract. D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services. 14. GOVERNING LAW, JURISDICTION, AND VENUE The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota. 15. FORCE MAJEURE Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default. 16. SEVERABILITY If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed. 17. PERFORMANCE, DEFAULT, AND REMEDIES A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows: 011723- CAT Rev. 3/2022 10 Caterpillar: Confidential Green 1.Notification.The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties. 2.Escalation.If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue. 3.Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed. B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default: 1. Nonperformance of contractual requirements, or 2. A material breach of any term or condition of this Contract. The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may: x Exercise any remedy provided by law or equity, or x Terminate the Contract or any portion thereof, including any orders issued against the Contract. 18. INSURANCE A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following: 1.Workers’ Compensation and Employer’s Liability. Workers’ Compensation: As required by any applicable law or regulation. Employer's Liability Insurance: must be provided in amounts not less than listed below: Minimum limits: $500,000 each accident for bodily injury by accident $500,000 policy limit for bodily injury by disease $500,000 each employee for bodily injury by disease 011723- CAT Rev. 3/2022 11 Caterpillar: Confidential Green 2.Commercial General Liability Insurance.Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract. Minimum Limits: $1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury $2,000,000 aggregate for products liability-completed operations $2,000,000 general aggregate 3.Commercial Automobile Liability Insurance.During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent. Minimum Limits: $1,000,000 each accident, combined single limit 4.Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile. Minimum Limits: $2,000,000 Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default. B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf. Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract. 011723- CAT Rev. 3/2022 12 Caterpillar: Confidential Green C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds. A Participating Dealer may name a Participating Entity as an additional insured on a case-by-case basis. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self- insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. D. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention. 19. COMPLIANCE A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold. B. LICENSES. Supplier’s Participating Dealers must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Participating Dealer conducts with Sourcewell and Participating Entities. 20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing. 011723- CAT Rev. 3/2022 13 Caterpillar: Confidential Green Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time. 21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER UNITED STATES FEDERAL AWARDS OR OTHER AWARDS Intentionally omitted. 22. CANCELLATION Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation. Sourcewell Caterpillar Inc. By: __________________________ By: __________________________ Jeremy Schwartz Patrick Kearns Title: Chief Procurement Officer Title: Vice President Sales & Marketing, Construction Industries Date: ________________________ Date: ________________________ Approved: By: __________________________ Chad Coauette Title: Executive Director/CEO Date: ________________________ 5)3+HDY\&RQVWUXFWLRQ(TXLSPHQWZLWK5HODWHG $WWDFKPHQWVDQG7HFKQRORJ\ 9HQGRU'HWDLOV &RPSDQ\1DPH &DWHUSLOODU,QF $GGUHVV 1($GDPV6W 3HRULD,/ &RQWDFW 6HDQ(JHO (PDLO HJHOBVHDQBM#FDWFRP 3KRQH +67 6XEPLVVLRQ'HWDLOV &UHDWHG2Q 7XHVGD\1RYHPEHU 6XEPLWWHG2Q 7XHVGD\-DQXDU\ 6XEPLWWHG%\ 6HDQ(JHO (PDLO HJHOBVHDQBM#FDWFRP 7UDQVDFWLRQDHDDDHFEHHE 6XEPLWWHU V,3$GGUHVV Bid Number: RFP 011723 Vendor Name: Caterpillar Inc 6SHFLILFDWLRQV 7DEOH3URSRVHU,GHQWLW\ $XWKRUL]HG5HSUHVHQWDWLYHV *HQHUDO,QVWUXFWLRQVDSSOLHVWRDOO7DEOHV6RXUFHZHOOSUHIHUVDEULHIEXWWKRURXJKUHVSRQVHWRHDFKTXHVWLRQ'RQRWPHUHO\DWWDFK 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Provide additional comments in the text box provided, as necessary. Line Item Categor\ or T\pe Offered Comments 71 Wheeled, tracked, and backhoe loaders Yes No Manufactured by Caterpillar. Offerings listed in applicable pricing attachment section. 7 Motor Graders Yes No Manufactured by Caterpillar. Offerings listed in applicable pricing attachment section. 73 Wheeled and tracked excavators Yes No Manufactured by Caterpillar. Offerings listed in applicable pricing attachment section. 74 Bulldozers, compactors, scapers, articulated and rigid haulers Yes No Manufactured by Caterpillar. Offerings listed in applicable pricing attachment section. 75 Cranes Yes No NIA 76 Accessories or attachments for the offering in #71- 75 above Yes No Manufactured by Caterpillar. Offerings listed in applicable pricing attachment section. 77 Technology or services for the offering in #71-75 above Yes No Manufactured or offered by Caterpillar. Offerings listed in applicable pricing attachment section. Table 14C: Required Offering of Equipment Indicate below if the proposer's proposal includes at least one (1) of the following listed types or classes of equipment. Provide additional comments in the text box provided, as necessary. Line Item Categor\ or T\pe Offered Comments 78 Wheel loader with published net horsepower (HP) of at least 300 HP Yes No Manufactured by Caterpillar. Offerings listed in applicable pricing attachment section. 79 Wheeled or tracked excavator with a published net horsepower (HP) of at least 150 HP Yes No Manufactured by Caterpillar. Offerings listed in applicable pricing attachment section. 80 Motor Grader with a published maximum operating weight of at least 30,000 lbs. Yes No Manufactured by Caterpillar. Offerings listed in applicable pricing attachment section. 81 Rough terrain, all terrain, crawler, floating, lattice, or telescopic crane with a published maximum lifting capacity of at least 300 tons and a published maximum boom length of at least 150 feet Yes No NIA Exceptions to Terms, Conditions, or Specifications Form Only those Proposer Exceptions to Terms, Conditions, or Specifications that have been accepted by Sourcewell have been incorporated into the contract text. Bid Number: RFP 011723 Vendor Name: Caterpillar Inc Documents Ensure your submission document(s) conforms to the following: 1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided. 2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by Sourcewell. 3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell. 4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item responding to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan." Pricing - Machine Pricing.zip - Tuesday January 17, 2023 15:29:45 Financial Strength and Stability - Fin Strength and Stability.zip - Tuesday January 17, 2023 10:31:16 Marketing PlanISamples - Marketing Plan.pdf - Tuesday January 17, 2023 14:53:49 WMBEIMBEISBE or Related Certificates (optional) Warranty Information - Warranty Combined.pdf - Monday January 16, 2023 10:36:31 Standard Transaction Document Samples (optional) Upload Additional Document - Additional Documents.zip - Tuesday January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3UHVHQWO\GHEDUUHGVXVSHQGHGSURSRVHGIRUGHEDUPHQWGHFODUHGLQHOLJLEOHRUYROXQWDULO\H[FOXGHGIURPSURJUDPVRSHUDWHG Bid Number: RFP 011723 Vendor Name: Caterpillar Inc E\WKH6WDWHRI0LQQHVRWDWKH8QLWHG6WDWHVIHGHUDOJRYHUQPHQWRUWKH&DQDGLDQJRYHUQPHQWDVDSSOLFDEOHRUDQ\ 3DUWLFLSDWLQJ(QWLW\9HQGRUFHUWLILHVDQGZDUUDQWVWKDWQHLWKHULWQRULWVSULQFLSDOVKDYHEHHQFRQYLFWHGRIDFULPLQDORIIHQVH UHODWHGWRWKHVXEMHFWPDWWHURIWKLVVROLFLWDWLRQ %\FKHFNLQJWKLVER[,DFNQRZOHGJHWKDW,DPERXQGE\WKHWHUPVRIWKH3URSRVHU¶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id Number: RFP 011723 Vendor Name: Caterpillar Inc TM-20-01077 SOURCEWELL TRADEMARK LICENSE ADDENDUM This Addendum is by and between SOURCEWELL, 202 – 12th Street NE, PO Box 219, Staples, Minnesota 56479 (“Sourcewell”) and Caterpillar Inc., having its principal place of business at 5212 N. O’Connor Blvd., Suite 1100, Irving, TX 75039, and offices at 100 NE Adams Street, Peoria, Illinois, 61629 (“Caterpillar” or “Vendor”). Sourcewell and Caterpillar may be referred to in this Agreement as a “Party” and collectively as the “Parties.” The Parties maintain a contractual relationship for Vendor to provide equipment, products, or services to Sourcewell’s cooperative purchasing contracts as follows: Sourcewell Contract 011723 – CAT (Solicitation Number: 011723) Sourcewell and Vendor each own all right, title, and interest in their respective names, trademarks, service marks, related logos, and all other rights in the names, designs, likenesses and visual representations thereof (“Licensed Trademarks”), and desire to grant each other a royalty-free license to use certain Licensed Trademarks owned by the other Party under the terms and conditions set forth herein. ARTICLE I: GRANT OF LICENSE A. GRANT OF LICENSE.During the term of the Contract: 1. Sourcewell grants to Vendor a royalty-free, worldwide, non-exclusive right and license to use Sourcewell’s Licensed Trademarks provided to Vendor by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Vendor. 2. Vendor grants to Sourcewell a royalty-free, worldwide (except for those jurisdictions that are prohibited by applicable Anti-Corruption and International Trade Laws), non-exclusive right and license to use Vendor’s Licensed Trademarks provided to Sourcewell by Vendor in advertising and promotional materials for the purpose of marketing Vendor’s relationship with Sourcewell. “Anti-Corruption and International Trade Laws” means all statutes, regulations, rules, executive orders, supervisory requirements, directives, ordinances, circulars, opinions, interpretive letters, and official releases of or by any government, or any authority, department or agency thereof or self- regulatory organization related to bribery, fraud, corruption, or international trade. 3. The Parties agree that each is the owner of all rights, including without limitation common law rights and goodwill, in relation to their respective Licensed Trademarks, and that any goodwill derived from the use of Licensed Trademarks by the other Party shall inure to the owner of the respective Licensed Trademarks. B. LIMITED RIGHT OF SUBLICENSE. The rights and licenses granted herein includes a limited right of each Party to grant sublicenses to its and their respective distributors, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Contract. Any sublicense granted will be subject to the terms and conditions of this Addendum. Each Party will be responsible for any breach of this Article by any of their respective sublicensees. TM-20-01077 C. USE; QUALITY CONTROL. 1. Neither Party may alter the other Party’s Licensed Trademarks from the form provided by the other Party and must comply with the other Party’s removal requests as to specific uses of its Licensed Trademarks. 2. Each Party agrees to use, and to cause its Permitted Sublicensees to use, the other Party’s Licensed Trademarks only in good faith and in a dignified manner consistent with such Party’s use of the Licensed Trademarks. Upon written notice to the breaching Party, the breaching Party or their Permitted Sublicensees have thirty (30) days of the date of the written notice to cure the breach or the license will be terminated. 3. Beyond what is permitted in this Addendum, neither Party will: a. attempt to register, or register any trademark, service mark, symbol, logo, get-up or device which is confusingly similar to any of the other Party’s Licensed Trademarks in any jurisdiction; b. represent that it has any rights of any nature in the Licensed Trademarks other than those enjoyed under the terms of this Agreement; c. use the other Party’s trademarks, service marks or copyrights, translations thereof or marks similar thereto, as part of its corporate name, trade name or a d/b/a name, favicons, social media names/handles, email addresses, email extensions, or domain names without prior written approval from the other Party; or d. use the other Party’s trade names, trademarks, or service marks on any collateral business materials (e.g., business cards, letterhead, invoices, pens, notepads, fax cover sheets, etc.), unless otherwise approved in writing by the other Party. ARTICLE II: TERM, TERMINATION, AND MISCELLANEOUS. A. EFFECTIVE DATE. This Addendum is effective upon the date of the final signature below. B. TERMINATION. Unless earlier terminated in accordance with this Article, this Addendum expires immediately upon the expiration or termination of the Contract. 1.Termination for Convenience. This Addendum may be terminated by either Party at any time upon ninety (90) days’ prior written notice to the other Party. 2.Termination for Breach. This Addendum may be terminated by either Party upon a breach of the terms of this Addendum by the other Party, upon written notice of breach to the breaching Party, and only if such breach is not cured within thirty (30) days of the date of the written notice. 3.Effect of Termination. Upon the termination of this Addendum for any reason, each Party will have thirty (30) days to, and require its Permitted Sublicensees to, remove all Licensed Trademarks from signage, websites, and the like bearing the other Party’s name or logo TM-20-01077 (excepting Sourcewell’s pre-printed catalog of vendors which may be used until the next printing). Vendor must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions. 4. Miscellaneous. The terms and conditions of this Addendum shall have no effect on the terms and conditions of any other trademark licenses signed by the Parties. All other terms of the Contract remain in full force and effect, unless otherwise terminated. SOURCEWELL By: _________________ Name: Title: Date: Caterpillar Inc. By: _________________ Name: Title: Date: . ')%'%&') %$($'%*'#$) '#,+')- )' !'$( . '( $)"('!) $%') #'