HomeMy WebLinkAboutItem 08f - Purchase of Pickup Truck
STAFF REPORT
PUBLIC WORKS SERVICES DEPARTMENT
DATE: November 4, 2025
TO: Honorable Mayor and City Council
FROM: Paul Cranmer, Public Works Services Director
By: Carlos Aguilar, General Services Superintendent
SUBJECT: PURCHASE ORDER WITH SAGER FORD FOR THE PURCHASE OF ONE
2026 FORD F-350 SUPER DUTY PICKUP TRUCK IN THE AMOUNT OF
$67,592.57
CEQA: Not a Project
Recommendation: Approve
SUMMARY
The Fiscal Year 2025-26 Equipment Replacement Budget provides for the
replacement of one heavy-duty pickup truck for the Police Department that meets
the criteria outlined in the City’s Vehicle Replacement Program. To ensure that the
City is receiving the most competitive price, a formal bid process was conducted;
Sager Ford submitted the lowest responsive bid. It is recommended that the City
Council approve a Purchase Order with Sager Ford for the purchase of one 2026 Ford
F-350 Super Duty pickup truck, in the amount of $67,592.57.
BACKGROUND
The Fiscal Year 2025-26 Equipment Replacement Budget provides for the purchase
of one heavy-duty pickup truck for the Police Department. The vehicle that will be
replaced is a 2007 Ford F-350 Super Duty pickup truck with approximately 61,295
miles, which meets the age criteria of the City’s Vehicle Replacement Program.
The vehicle is used by the Police Department to haul various equipment and tow
trailers to incident sites during events, emergencies, and training exercises.
Importantly, the vehicle needs to be robust enough to haul the City’s SWAT trailer.
Purchase Order with Sager Ford
November 4, 2025
Page 2 of 3
DISCUSSION
A Notice Inviting Bids was published in accordance with City Council Resolution No.
7483, and bid packages were distributed to local vendors who provide this type of
vehicle. On October 9, 2025, the City Clerk received three bids with the following
results:
Bidder Location Bid Amount
Sager Ford St. Helena, CA $67,592.57
Envision Ford Lincoln of Duarte Duarte, CA $76,245.00
Colley Ford Glendora, CA $78,071.48
All bid documents were reviewed for content and the vendor’s background was
investigated. Based on this review, it has been determined that Sager Ford is the
lowest responsive bidder that meets the City’s required vehicle specifications.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California
Environmental Quality Act (“CEQA”), as it can be seen with certainty that it will have
no impact on the environment.
FISCAL IMPACT
The total cost for the 2026 Ford F-350 Super Duty pickup truck is $67,592.57. The
Fiscal Year 2025-26 Equipment Replacement Budget includes $83,400 for the
purchase of this vehicle. The remaining funds will be used to install after-market
equipment on the vehicle, such as radios and warning lights.
RECOMMENDATION
It is recommended that the City Council determine that this action does not
constitute a project under the California Environmental Quality Act (“CEQA”); and
approve a Purchase Order with Sager Ford for the purchase of one 2026 Ford F-350
Super Duty pickup truck, in the amount of $67,592.57.
Purchase Order with Sager Ford
November 4, 2025
Page 3 of 3