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HomeMy WebLinkAboutItem 10e - Purchase of ALPR Camera Subscription STAFF REPORT POLICE DEPARTMENT DATE: November 18, 2025 TO: Honorable Mayor and City Council FROM: Roy Nakamura, Chief of Police By: Amber Abeyta, Management Analyst SUBJECT: PURCHASE ORDER WITH FLOCK SAFETY GROUP INC. FOR THE PURCHASE OF AUTOMATED LICENSE PLATE READER (“ALPR”) CAMERA SUBSCRIPTION FOR 43 ALPR CAMERAS IN AN AMOUNT NOT TO EXCEED $129,000 CEQA: Not a Project Recommendation: Approve SUMMARY The Arcadia Police Department utilizes a subscription-based system for 51 Automated License Reader ("ALPR") cameras. This subscription service, procured from Flock Safety Group Inc. (“Flock”), is renewed on an annual basis. A subscription- based system is the preferred model due to the ability to streamline maintenance, upgrades, and equipment, further enhancing the effectiveness of the cameras. The Flock ALPR camera subscription was purchased in phases, therefore, the renewal of 43 Flock ALPR cameras is scheduled for Fiscal Year 2025-26. The remaining eight cameras are scheduled for renewal in Fiscal Year 2026-27. The Flock ALPR cameras have proven to be an effective tool in combating and preventing crime, and the Department would like to renew the Flock ALPR camera subscription for Fiscal Year 2025-26. It is recommended that the City Council approve the Purchase Order with Flock Safety Group Inc., for the purchase of an Automated License Plate Reader (“ALPR”) camera subscription for 43 ALPR cameras, in an amount not to exceed $129,000. It is further recommended that the City Council delegate the authority to approve future renewals under this agreement to the City Manager, provided that any financial increases remain within standard inflationary levels. Flock ALPR Camera Subscription PO November 18, 2025 Page 2 of 4 BACKGROUND In 2008, the Police Department implemented an ALPR system to combat criminal activity, enhance productivity, and improve officer safety. The ALPR system automatically captures license plates from passing vehicles, as well as vehicles parked on a street or in a parking lot. Once the license plate is processed, the officer operating the ALPR (or the Department’s Dispatch Center) is immediately notified whenever a license plate that is associated with the following criteria is identified: stolen vehicle, identification of vehicles connected to wanted felons, Amber Alerts, or any other public safety criteria determined by the Department. In Arcadia, ALPR camera systems are located in fixed locations throughout the City. The ALPR system retains license plate data and vehicle photographs for a period of 30 days, which allows investigators time to review this data and locate vehicles associated with criminal activity in the City. Once potential vehicles are connected to a crime, investigators input license plate information that triggers an alert to all officers, providing a digital photo of the vehicle and pinpoint mapping of its current or previous location. The ALPR system captures more vehicle data than any single officer could produce on their own. The ALPR system has resulted in numerous recoveries of stolen vehicles and provides timely alerts of criminally wanted vehicles entering the City, leading to arrests. In 2021, with the City Council’s approval, the Department replaced the original ALPR camera system due to age-based malfunctions, transitioning from a purchase/ownership option to a subscription-based platform. A total of 20 cameras were acquired (“Phase 1”). The ALPR camera project was further expanded with the City Council’s approval in 2023 adding 23 cameras (“Phase 2”) and in June 2025, adding eight cameras. The three phases combined resulted in a total of 51 cameras. DISCUSSION The Flock ALPR camera system is a subscription-based platform that offers a range of features. For instance, the cameras are covered by an extended warranty program and service plan. In addition, the consultant is responsible for monitoring the cameras to ensure they are always performing to optimal standards. More importantly, Flock’s all-inclusive price per camera includes hardware, software, SIM card and data plan, warranty maintenance, monitoring, and software upgrades. Flock ALPR Camera Subscription PO November 18, 2025 Page 3 of 4 Some additional benefits of the Flock Safety ALPR camera system include: • Solar generated power, eliminating the need for the City to run connections to traffic signal poles for power; • Detecting vehicles with no plates, temporary plates, dirty/covered plates, and accurate state detection; • Effectively processing the black Legacy plates that lack illuminating features; • Covering two traffic lanes (former cameras covered one lane), which increases coverage at the City’s intersections; • Data hosting on a cloud-based Criminal Justice Information System (“CJIS”) system, eliminating the need for costly in-house servers; and • Allowing the Department to share intelligence with neighboring agencies in L.A. County and law enforcement agencies nationwide. The locations of the Flock ALPR cameras were strategically placed along the City’s perimeter, in response to crime trends. Furthermore, the eight ALPR cameras in Phase 3 were specifically positioned to capture license plates along key exit routes near the Shops at Santa Anita, aiding in the development of leads on criminal suspects. The renewal cost for the Flock ALPR cameras for Phases 1 and 2 amounts to $129,000, covering 43 cameras at a rate of $3,000 each. The Phase 3 ALPR cameras are not due for renewal until Fiscal Year 2026-27. ENVIRONMENTAL ANALYSIS The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), based on Section 15061(b)(3) of the CEQA Guidelines, as it can be seen with certainty that it will have no impact on the environment. FISCAL IMPACT Sufficient funds in the amount of $129,000 have been allocated in the Fiscal Year 2025-26 General Fund Operating Budget. Flock ALPR Camera Subscription PO November 18, 2025 Page 4 of 4 RECOMMENDATION It is recommended that the City Council determine that this action does not constitute a project under the California Environmental Quality Act (“CEQA”); and approve the Purchase Order with Flock Safety Group Inc. for the purchase of Automated License Plate Reader (“ALPR”) camera subscription for 43 ALPR cameras, in an amount not to exceed $129,000. It is further recommended that the City Council delegate the authority to approve any such one-year renewals to the City Manager, without having to return to the City Council for further authorization, provided that any financial increases remain within standard inflationary levels. Attachment No. 1: Flock ALPR Camera Subscription Quote Flock Safety + CA - Arcadia PD ______________ Flock Group Inc. 1170 Howell Mill Rd, Suite 210 Atlanta, GA 30318 ______________ MAIN CONTACT: Libby Landers libby.landers@flocksafety.com 4047774113 Created Date: 01/08/2025 Expiration Date: 01/20/2025 Quote Number: Q-117609 PO Number: Attachment No. 1 Quote This document is for informational purposes only. Pricing is subject to change. Bill To: 250 West Huntington Drive Arcadia, California 91007 Ship To: 250 West Huntington Drive Arcadia, California 91007 Billing Company Name: CA - Arcadia PD Subscription Term: 12 Months Billing Contact Name: Renewal Term: Billing Email Address: Payment Terms: Net 30 Billing Phone: Billing Frequency: Annual - First Year at Signing. Hardware and Software Products Annual recurring amounts over subscription term Item Cost Quantity Total Flock Safety Platform $69,000.00 Flock Safety Flock OS FlockOS ™ - Included 1 Included Flock Safety LPR Products Flock Safety Falcon ® Included 23 Included Professional Services and One Time Purchases Item Cost Quantity Total One Time Fees Subtotal Year 1: $69,000.00 Annual Recurring Subtotal: $69,000.00 Estimated Tax: $0.00 Contract Total: $69,000.00 Taxes shown above are provided as an estimate. Actual taxes are the responsibility of the Customer. This is not an invoice – this document is a non-binding proposal for informational purposes only. Pricing is subject to change. PHASE 2 Product and Services Description Flock Safety Platform Items Product Description Flock Safety Falcon ® An infrastructure-free license plate reader camera that utilizes Vehicle Fingerprint® technology to capture vehicular attributes. One-Time Fees Service Description Installation on existing infrastructure One-time Professional Services engagement. Includes site & safety assessment, camera setup & testing, and shipping & handling in accordance with the Flock Safety Advanced Implementation Service Brief. Professional Services - Standard Implementation Fee One-time Professional Services engagement. Includes site and safety assessment, camera setup and testing, and shipping and handling in accordance with the Flock Safety Standard Implementation Service Brief. Professional Services - Advanced Implementation Fee One-time Professional Services engagement. Includes site & safety assessment, camera setup & testing, and shipping & handling in accordance with the Flock Safety Advanced Implementation Service Brief. Flock Safety + CA - Arcadia PD ______________ Flock Group Inc. 1170 Howell Mill Rd, Suite 210 Atlanta, GA 30318 ______________ MAIN CONTACT: Libby Landers emily.atzen@flocksafety.com 4047774113 Created Date: 10/29/2025 Expiration Date: 11/08/2024 Quote Number: Q-106995 PO Number: Quote This document is for informational purposes only. Pricing is subject to change. Bill To: 250 West Huntington Drive Arcadia, California 91007 Ship To: 250 West Huntington Drive Arcadia, California 91007 Billing Company Name: CA - Arcadia PD Subscription Term: 12 Months Billing Contact Name: Renewal Term: Billing Email Address: Payment Terms: Net 30 Billing Phone: Billing Frequency: Annual - First Year at Signing. Hardware and Software Products Annual recurring amounts over subscription term Item Cost Quantity Total Flock Safety Platform $60,000.00 Flock Safety Flock OS FlockOS ™ - Essentials Included 1 Included Flock Safety LPR Products Flock Safety Falcon ® Included 20 Included Professional Services and One Time Purchases Item Cost Quantity Total One Time Fees Subtotal Year 1: $60,000.00 Annual Recurring Subtotal: $60,000.00 Estimated Tax: $0.00 Contract Total: $60,000.00 Taxes shown above are provided as an estimate. Actual taxes are the responsibility of the Customer. This is not an invoice – this document is a non-binding proposal for informational purposes only. Pricing is subject to change. PHASE 2 Product and Services Description Flock Safety Platform Items Product Description Flock Safety Falcon ® An infrastructure-free license plate reader camera that utilizes Vehicle Fingerprint® technology to capture vehicular attributes. One-Time Fees Service Description Installation on existing infrastructure One-time Professional Services engagement. Includes site & safety assessment, camera setup & testing, and shipping & handling in accordance with the Flock Safety Advanced Implementation Service Brief. Professional Services - Standard Implementation Fee One-time Professional Services engagement. Includes site and safety assessment, camera setup and testing, and shipping and handling in accordance with the Flock Safety Standard Implementation Service Brief. Professional Services - Advanced Implementation Fee One-time Professional Services engagement. Includes site & safety assessment, camera setup & testing, and shipping & handling in accordance with the Flock Safety Advanced Implementation Service Brief. FlockOS Features & Description FlockOS Features Description Community Network Access The ability to request direct access to feeds from privately owned Flock Safety Falcon® LPR cameras located in neighborhoods, schools, and businesses in your community, significantly increasing actionable evidence that clears cases. Unlimited Users Unlimited users for FlockOS State Network (License Plate Lookup Only) Allows agencies to look up license plates on all cameras opted into the Flock Safety network within your state. Nationwide Network (License Plate Lookup Only) With the vast Flock Safety sharing network, law enforcement agencies no longer have to rely on just their devices alone. Agencies can leverage a nationwide system boasting 10 billion additional plate reads per month to amplify the potential to collect vital evidence in otherwise dead -end investigations. Law Enforcement Network Access The ability to request direct access to evidence detection devices from Law Enforcement agencies outside of your jurisdiction. Time & Location Based Search Search full, partial, and temporary plates by time at particular device locations License Plate Lookup Look up specific license plate location history captured on Flock devices Vehicle Fingerprint Search Search footage using Vehicle Fingerprint™ technology. Access vehicle type, make, color, license plate state, missing / covered plates, and other unique features like bumper stickers, decals, and roof racks. Insights & Analytics Reporting tool to help administrators manage their LPR program with device performance data, user and network audits, plate read reports, hot list alert reports, event logs, and outcome reports. ESRI Based Map Interface Map-based interface that consolidates all data streams and the locations of each connected asset, enabling greater situational awareness and a common operating picture. Real -Time NCIC Alerts on Flock ALPR Cameras Receive automated alerts when vehicles entered into established databases for missing and wanted persons are detected, including the FBI’s National Crime Information Center (NCIC) and National Center for Missing & Exploited Children (NCMEC) databases. Unlimited Custom Hot Lists Ability to add a suspect’s license plate to a custom list and get alerted when it passes by a Flock camera