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HomeMy WebLinkAboutItem 08f - Accept Second Avenue Arterial Pavement Rehabilitation Project STAFF REPORT DEVELOPMENT SERVICES DEPARTMENT DATE: April 7, 2026 TO: Honorable Mayor and City Council FROM: Lisa Flores, Interim Development Services Director Kevin Merrill, City Engineer By: Ryan Huey, Associate Civil Engineer SUBJECT: ACCEPT ALL WORK PERFORMED BY GENTRY BROTHERS, INC. FOR THE SECOND AVENUE ARTERIAL PAVEMENT REHABILITATION PROJECT IN THE AMOUNT OF $649,918.64 CEQA: Exempt Recommendation: Approve SUMMARY On May 6, 2025, the City Council awarded a contract to Gentry Brothers, Inc. in the amount of $616,826 for the Second Avenue Arterial Pavement Rehabilitation, with a 10% contingency. To complete the project, there were four (4) change orders totaling $33,092.64, or approximately 6% of the original contract amount. Gentry Brothers, Inc. has completed the project work to the City’s satisfaction, resulting in a final cost of $649,918.64. It is recommended that the City Council accept all work performed by Gentry Brothers, Inc. for the Second Avenue Arterial Pavement Rehabilitation Project as complete; and authorize the final payment to be made in accordance with the contract documents. BACKGROUND As part of the City’s ongoing Pavement Management Program, Proposition C funding is appropriated annually for arterial street rehabilitation projects. For this effort, $2,000,000 was allocated for the rehabilitation of First Avenue from Huntington Drive to Duarte Road, and for Second Avenue from Huntington Drive to Duarte Road. Second Avenue Arterial Pavement Rehabilitation April 7, 2026 Page 2 of 4 The First Avenue and Second Avenue Arterial Pavement Rehabilitation was originally planned to be bid and constructed as a single project. However, to enhance safety, improve traffic flow, and better manage parking in key commercial areas along First Avenue, additional traffic and parking studies were initiated. As a result, the project was divided into two. The First Avenue Arterial Pavement Rehabilitation project will be bid and constructed at a later date, following implementation of the study recommendations. The Second Avenue Arterial Pavement Rehabilitation project was advertised for bids in February 2025, and Gentry Brothers, Inc. was determined to be the lowest responsive bidder. On May 6, 2025, the City Council awarded a construction contract to Gentry Brothers, Inc. in the amount of $616,826, plus a 10% contingency. DISCUSSION Construction began in June 2025 and was completed in October 2025, with final survey monuments re-established in March 2026. A total of four (4) change orders were issued during construction. Change order work included modifications to signing and striping, water service and water meter repairs, traffic signal and fence related work, and final quantity adjustments, resulting in a net increase of $33,092.64. The uncontrolled crosswalk at the intersection of Second Avenue and Bonita Street was originally planned for removal as part of the project. Following public outreach, the City received several requests to retain the crosswalk. In response, the crosswalk was relocated slightly to the north and enhanced with additional safety measures. Yellow ladder crosswalk markings and all-way stop signs were added at the intersection to create a controlled crossing, improving pedestrian safety. During demolition of the concrete sidewalk, the contractor encountered private utilities, causing damage to a water service pipe and water meter. The contractor repaired the water service pipe and water meter to prevent future conflicts. Traffic signal loop detector work was included in the project at the intersection of Huntington Drive and Second Avenue. During construction, additional traffic signal loop detector modifications were made to improve traffic operations at the intersection of Duarte Road and Second Avenue. Second Avenue Arterial Pavement Rehabilitation April 7, 2026 Page 3 of 4 Additional vinyl fence work at Bonita Park was required along with a crosswalk and new curb ramp at the new all-way stop intersection of Bonita Ave and Second Avenue. The existing fence was modified to accommodate the walkway transition from public right-of-way to private property. Quantity adjustments included the increase and decrease of asphalt, concrete, water meter, and traffic loop detection equipment. As a result of the adjustments, the final amount is a net increase of $33,092.64, or approximately 6% of the original contract amount. A summary of the construction contract, including the change orders, are as follows: Original Contract: $616,826.00 Change Order #1 (Signing and Striping) $3,878.40 Change Order #2 (Water Meter and Water Service) $4,295.26 Change Order #3 (Traffic Signal Loops and Fence) $41,383.98 Change Order #4 (Quantity Adjustments) ($16,465.00) Final Total Contract: $649,918.64 ENVIRONMENTAL ANALYSIS This project is Categorically Exempt per Section 15301(c) of the California Environmental Quality Act (“CEQA”), which applies to the repair and maintenance of existing highways, streets, sidewalks, and similar facilities. The First and Second Avenue Arterial Pavement Rehabilitation project qualifies for this exemption because it involves maintenance, upgrades, and minor modifications to existing infrastructure with no expansion of use. FISCAL IMPACT The First Avenue and Second Avenue Arterial Pavement Rehabilitation project was budgeted in the Fiscal Year 2022-23 Capital Improvement Program, for a total of $2,000,000 in Proposition C funds. The design contract with HR Green Pacific, Inc. expended $136,790.20. The total construction cost of the Second Avenue Arterial Pavement Rehabilitation is $649,918.64. Second Avenue Arterial Pavement Rehabilitation April 7, 2026 Page 4 of 4 Sufficient funds remain within the project budget to cover the final construction cost, with the remaining balance to be used for the First Avenue Arterial Pavement Rehabilitation. RECOMMENDATION It is recommended that the City Council determine this project is categorically exempt under the California Environmental Quality Act (“CEQA”); and accept all work performed by Gentry Brothers, Inc. for the Second Avenue Arterial Pavement Rehabilitation Project as complete; and authorize the final payment to be made in accordance with the contract documents.