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HomeMy WebLinkAboutAgenda - October 6, 2026 CITY COUNCIL REGULAR MEETING AGENDA Tuesday, October 6, 2026, 6:30 P.M. Location: City Council Conference Room, 240 W. Huntington Drive Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the City Clerk at (626) 574-5455. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting. Pursuant to the City of Arcadia’s Language Access Services Policy, limited-English proficient speakers who require translation services in order to participate in a meeting may request the use of a volunteer or professional translator by contacting the City Clerk’s Office at (626) 574-5455 at least 72 hours prior to the meeting. How to Submit Public Comment: Members of the Public who wish to submit public comment may do so using one of the following methods. Generally, the allotted time is determined by the number of speakers, in accordance with the following format: 5 speakers or less – 5 minutes each; between 6 and 20 speakers – 3 minutes each; between 21 and 50 speakers – 2 minutes each; and more than 50 speakers – 1 minute each. 1. In-Person: Complete a Speaker Card, indicate the agenda item number and place it in the Public Comment Drop Box, or simply come to the podium when the Mayor asks for those who wish to speak. 2. Remote Participation: Click on the link or join using the Webinar/Meeting ID. To provide public comment, select the “Raise Hand” feature in Zoom during public comment. Web Link: https://us06web.zoom.us/j/82181334548?pwd=sk3icr9kXtsYSLO9y8yLM1FSXqY4Zh.1 Webinar/Meeting ID: 389875 A conference line has been established for public comment. To provide public comment, press *9 to “raise your hand”. Conference Line: 1 (669) 444-9171 Meeting ID: 821 8133 4548# Participant ID: Press the # symbol Meeting Passcode: 389875# When it is your turn to speak, your microphone will be unmuted, and you will be asked to state your name for the record before providing your comments. 3. Electronic Submissions: Public Comment submitted electronically will not be read into the record at the posted meeting time but are forwarded to the City Council prior to the meeting for consideration. Your comments must be received at least 30 minutes prior to the posted meeting time. Please submit your comments electronically in the following manner: Online public comment form at ArcadiaCA.gov/comment. Via email to CityClerk@ArcadiaCA.gov. CALL TO ORDER ROLL CALL OF CITY COUNCIL MEMBERS Paul P. Cheng, Mayor David Fu, Mayor Pro Tem Dr. Michael Cao, Council Member John Han, Council Member Sharon Kwan, Council Member PUBLIC COMMENTS (5-minute time limit each speaker) Any person wishing to speak before the City Council may do so using one of the following methods. Generally, the allotted time is determined by the number of speakers, in accordance with the following format: 5 speakers or less – 5 minutes each; between 6 and 20 speakers – 3 minutes each; between 21 and 50 speakers – 2 minutes each; and more than 50 speakers – 1 minute each. Under the Brown Act, the City Council is prohibited from discussing or taking action on any item not listed on the posted agenda. 1. In-Person: Complete a Speaker Card, indicate the agenda item number and place it in the Public Comment Drop Box, or simply come to the podium when the Mayor asks for those who wish to speak. 2. Remote Participation: Click on the link or join using the Webinar/Meeting ID. To provide public comment, select the “Raise Hand” feature in Zoom during public comment. Web Link: https://us06web.zoom.us/j/82181334548?pwd=sk3icr9kXtsYSLO9y8yLM1FSXqY4Zh.1 Webinar/Meeting ID: 389875 A conference line has been established for public comment. To provide public comment, press *9 to “raise your hand”. Conference Line: 1 (669) 444-9171 Meeting ID: 821 8133 4548# Participant ID: Press the # symbol Meeting Passcode: 389875# STUDY SESSION a. Report, discussion, and direction regarding the community honorary wall. Regular Meeting City Council Chambers, 7:00 p.m. 1. CALL TO ORDER 2. INVOCATION Reverend John Scholte, Journey Community Church 3. PLEDGE OF ALLEGIANCE Reverend John Scholte, Journey Community Church 4. ROLL CALL OF CITY COUNCIL MEMBERS Paul P. Cheng, Mayor David Fu, Mayor Pro Tem Dr. Michael Cao, Council Member John Han, Council Member Sharon Kwan, Council Member 5. REPORT FROM CITY ATTORNEY REGARDING CLOSED/STUDY SESSION ITEMS 6. SUPPLEMENTAL INFORMATION FROM CITY MANAGER REGARDING AGENDA ITEMS 7. PRESENTATIONS a. Presentation of an adoptable dog by Michelle McGraw of the Pasadena Humane Society. b. Presentation of the 2026 Fire Prevention Week Proclamation and the theme, “Charge into Fire Safety: Safe Charging is a Superpower.” c. Presentation of Mayor’s Certificate of Commendation to Jonathan Ung of Monarch Donuts for his years of service to the community. d. Presentation of Mayor’s Certificate of Commendation to the Wong Family in appreciation for their years of ownership and operation of the Moon Palace restaurant in Arcadia. 8. PUBLIC COMMENTS (5-minute time limit each speaker) Any person wishing to speak before the City Council may do so using one of the following methods. Generally, the allotted time is determined by the number of speakers, in accordance with the following format: 5 speakers or less – 5 minutes each; between 6 and 20 speakers – 3 minutes each; between 21 and 50 speakers – 2 minutes each; and more than 50 speakers – 1 minute each. Under the Brown Act, the City Council is prohibited from discussing or taking action on any item not listed on the posted agenda. 1. In-Person: Complete a Speaker Card, indicate the agenda item number and place it in the Public Comment Drop Box, or simply come to the podium when the Mayor asks for those who wish to speak. 2. Remote Participation: Click on the link or join using the Webinar/Meeting ID. To provide public comment, select the “Raise Hand” feature in Zoom during public comment. Web Link: https://us06web.zoom.us/j/82181334548?pwd=sk3icr9kXtsYSLO9y8yLM1FSXqY4Zh.1 Webinar/Meeting ID: 389875 A conference line has been established for public comment. To provide public comment, press *9 to “raise your hand”. Conference Line: 1 (669) 444-9171 Meeting ID: 821 8133 4548# Participant ID: Press the # symbol Meeting Passcode: 389875# 9. CONSENT CALENDAR a. Regular Meeting Minutes of September 15, 2026. CEQA: Not a Project Recommended Action: Approve b. Resolution No. 7714 approving and adopting an amended Conflict of Interest Code pursuant to the Political Reform Act of 1974. CEQA: Not a Project Recommended Action: Adopt c. Cancellation of the November 3, 2026, Regular City Council Meeting. CEQA: Not a Project Recommended Action: Approve d. Authorize payment to the Rio Hondo/San Gabriel River Watershed Management Joint Powers Authority for Arcadia’s cost share of the fifth amendment to the current Watershed Management Program agreement with Craftwater Engineering, Inc. for multi-benefit stormwater project concept reports in the amount of $64,824.02. CEQA: Not a Project Recommended Action: Approve e. Professional Services Agreement with Baker Tilly for a Total Compensation Study in the amount of $54,400, with an additional $15,600 for contingency work arising out of the survey process. CEQA: Not a Project Recommended Action: Approve f. Professional Services Agreement with Willdan Engineering for the 2026 Engineering and Traffic Survey in the amount of $39,800. CEQA: Not a Project Recommended Action: Approve g. Professional Services Agreement with JL Group for confidential employment matters in an amount not to exceed $46,000. CEQA: Not a Project Recommended Action: Approve h. Professional Services Agreement with SDI Presence Inc. for Information Technology Support Services. CEQA: Not a Project Recommended Action: Approve i. Contract with GRBCON, Inc. for the Sewer Main Replacement Program in the amount of $1,054,543, with a 10% contingency. CEQA: Exempt Recommended Action: Approve j. Contract with ILB Electric for the Traffic Signal Upgrades and Fiber Network Extensions Project in the amount of $709,478, with a 10% contingency. CEQA: Exempt Recommended Action: Approve k. Contract with South West Pump & Drilling, Inc. for the Goldring Well Drilling Project in the amount of $2,274,647, with a 10% contingency. CEQA: Mitigated Negative Declaration/Notice of Determination Filed Recommended Action: Approve l. Contract with West Coast Arborists, Inc. for annual tree trimming services, tree removal, and replacement in the amount of $451,547. CEQA: Not a Project Recommended Action: Approve m. Purchase 2,469.99 acre-feet of Imported Cyclic Storage Water from the Main San Gabriel Basin Watermaster in the amount of $2,684,879.13. CEQA: Not a Project Recommended Action: Approve n. Contract with UKG Kronos Systems, LLC for UKG Telestaff Cloud Based Staffing program for a three-year term, with the option to renew for three one-year extensions. CEQA: Not a Project Recommended Action: Approve o. Change Order to increase the Purchase Order with Amazon Business to $250,000 and approve a new Purchase Order in the amount of $250,000 annually, with the option to renew for three (3) additional years. CEQA: Not a Project Recommended Action: Approve 10. CITY MANAGER a. Report from independent legal counsel regarding internal controls for City Council check requests. CEQA: Not a Project Recommended Action: Receive and File b. Resolution No. 7713 acknowledging receipt of a report made by the Fire Chief of the Arcadia Fire Department regarding inspections of certain occupancies required by Sections 13146.2 and 13146.3 of the California Health and Safety Code. CEQA: Not a Project Recommended Action: Adopt 11. AB 1234 REPORTS FROM MAYOR AND CITY COUNCIL (limited to legally required reports). 12. REQUEST FOR FUTURE ITEMS 13. ADJOURNMENT The City Council will adjourn this meeting in memory of David Freeman, long-time Arcadia resident, to Tuesday, October 20, 2026, at 6:00 p.m. in the City Council Conference Room. Welcome to the Arcadia City Council Meeting! The City Council encourages public participation, and invites you to share your views on City business. MEETINGS: Regular Meetings of the City Council are held on the first and third Tuesday of each month at 7:00 p.m. in City Council Chambers. A full City Council agenda packet with all backup information is available at City Hall and on the City’s website at www.ArcadiaCA.gov. Copies of individual Agenda Reports are available via email upon request (CityClerk@ArcadiaCA.gov). Documents distributed to a majority of the City Council after the posting of this agenda will be available for review at the Office of the City Clerk, 240 W. Huntington Drive, Arcadia, California. Live broadcasts and replays of the City Council Meetings are on cable television. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described. PUBLIC PARTICIPATION: Your participate-on is welcomed and invited at all City Council meetings. Time is reserved at each regular meeting for those in the audience who wish to address the City Council. The City requests that persons addressing the City Council refrain from making personal, slanderous, profane, or disruptive remarks. Any person wishing to speak before the City Council may do so using one of the following methods. 1. In-Person: Complete a Speaker Card, indicate the agenda item number and place it in the Public Comment Drop Box, or simply come to the podium when the Mayor asks for those who wish to speak. 2. Remote Participation: Click on the link or join using the Webinar/Meeting ID or call the established conference line. PUBLIC COMMENTS: Should be presented during the time designated as “PUBLIC COMMENTS”, for all matters on the agenda or not on the agenda. By State law, the City Council may not discuss or vote on items not on the agenda. The matter may be referred to staff for appropriate action or response or will be placed on the agenda of a future meeting except for public hearing items. PUBLIC HEARINGS AND APPEALS: Are items scheduled for which public input is either required or desired. Separate and apart from the applicant (who may speak longer in the discretion of the City Council), the allotted speaking time is generally determined by the number of speakers, in accordance with the following format: 5 speakers or less – 5 minutes each; between 6 and 20 speakers – 3 minutes each; between 21 and 50 speakers – 2 minutes each; and more than 50 speakers – 1 minute each. The applicant may additionally submit rebuttal comments. AGENDA ITEMS: The Agenda contains the regular order of business of the City Council. Items on the Agenda have generally been reviewed and investigated by the City Staff in advance of the meeting so that the City Council can be fully informed about a matter before making its decision. CONSENT CALENDAR: Items listed on the Consent Calendar are considered to be routine by the City Council and will be acted upon by one motion. There will be no separate discussion on these items unless a member of the City Council, Staff, or the public so requests. In this event, the item will be removed from the Consent Calendar and considered and acted on separately. DECORUM: While members of the public are free to level criticism of City policies and the action(s) or proposed action(s) of the City Council or its members, members of the public may not engage in behavior that is disruptive to the orderly conduct of the proceedings, including but not limited to, conduct that prevents other members of the audience from being heard when it is their opportunity to speak or which prevents members of the audience from hearing or seeing the proceedings. Members of the public may not threaten any person with physical harm or act in a manner that may reasonably be interpreted as an imminent threat of physical harm. All persons attending the meeting are expected to adhere to the City’s policy barring harassment based upon a person’s race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, gender, sexual orientation, or age. The Chief of Police, or such member or members of the Police Department, shall serve as the Sergeant-at-Arms of the City Council meeting. The Sergeant-at-Arms shall carry out all orders and instructions given by the presiding official or a majority of the Councilmembers, for the purpose of maintaining order and decorum at the meeting. Any person who violates the order and decorum of the meeting may be placed under arrest and such person may be prosecuted under the provisions of Penal Code Section 403 or applicable Arcadia Municipal Code section.