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HomeMy WebLinkAboutAM Agenda: 05/06/2026 MUSEUM COMMISSION REGULAR MEETING AGENDA Wednesday, May 6, 2026 5:00 P.M. Location: Floretta K. Lauber Museum Education Center, 382 W. Huntington Drive Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the City Clerk at (626) 574-5455. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. 根据《美国残障人法案》,需要调整或提供便利设施才能参加会议的残障人士(包括辅助器材或服务)可与市书记官办公室联系(电 话:(626) 574-5455)。请在会前 48 小时通知市书记官办公室,以便作出合理安排,确保顺利参加会议。 Pursuant to the City of Arcadia’s Language Access Services Policy, limited-English proficient speakers who require translation services in order to participate in a meeting may request the use of a volunteer or professional translator by contacting the City Clerk’s Office at (626) 574-5455 at least 72 hours prior to the meeting. 根据阿凯迪亚市的语言便利服务政策,英语能力有限并需要翻译服务才能参加会议的人可与市书记官办公室联系(电话:(626) 574- 5455),请求提供志愿或专业翻译服务,请至少在会前 72 小时提出请求。 CALL TO ORDER ROLL CALL: Dale Carter, Chairperson Marilyn Daleo, Commissioner Ginny Blitz, Commissioner & Liaison to the Friends of the Museum Angela Ayala, Commissioner Vacant position SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS PUBLIC COMMENTS (5-minute time limit per person) Any person wishing to speak before the Museum Commission is limited to five (5) minutes per person; any changes to the allotted time will be announced prior to the Public Comment period. Under the Brown Act, the Museum Commission is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter may be referred to staff for appropriate response or action or may be placed on the agenda of a future meeting. REPORTS FROM MUSEUM COMMISSION MEMBERS / LIAISONS Announcements / Statements / Future Agenda Items DIRECTOR REPORTS a. Director’s Update b. Curator’s Report and Updates c. Museum Education Coordinator’s Update d. Grants e. Interns and Volunteers f. Programs g. Exhibits h. Collections i. Flyers  Clara Baldwin Stocker Talk  Preservation Workshop Series  Science Heroes  Hidden Histories  Photography Contest & Exhibition  Reel Reflections CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless a member of the Museum Commission, staff, or the public requests that a specific item be removed from the Consent Calendar for separate discussion and action. a. Approve the Regular Meeting Minutes of March 4, 2026 Recommended action: Approve ADJOURNMENT The Museum Commission will adjourn this meeting to Wednesday, July 1, 2026 at 5:00 p.m. in the Museum Education Center at 382 W. Huntington Drive, Arcadia. 1 The Gilb Museum of Arcadia Heritage Museum Curator’s Report March – April 2026 March 2026 April 2026 In-person Visitors: 610 In-person Visitors 1-22: 262 Virtual Visitors: Virtual Visitors: Facebook: 1,075 Facebook: 967 Instagram: 7,889 Instagram: 1,278 HIGHLIGHTS The Museum opened the Created Equal exhibit on March 21, marking its first collaboration with First Avenue Middle School, in celebration of the upcoming 250th anniversary of the United States. The exhibit showcased 8th grade student artwork and highlighted the Museum’s continued partnership with local schools through creative, community-centered projects. COLLECTIONS AND INTERNS Volunteer Ms. Deborah Cordano continues to work on the Museum's Collection, specifically doing an inventory of the Arcadia Historical Society Collection. She has now made an inventory of five of the boxes in the collection. There are approximately 30 boxes in this collection. Intern Mr. Zackary Ostrowski continues to work on the Arcadia Woman’s Club collection, adding additional photographs and information to the Museum’s database, CatalogIt. He is also preparing to graduate with his master’s in library science from UCLA this spring. Volunteer Mr. Andrew Bermudez continues to support the Museum’s collections by digitizing and cataloging items in CatalogIt. He has completed the additional portions of the Floretta K. Lauber Collection and is now curating and tagging the objects. Mr. Bermudez also received the California Association of Museums Conference Scholarship and attended the conference. Volunteers Mr. Bob Levia and Mr. Pat Matsutani continue to help staff at the front desk every Tuesday afternoon. They have been helping staff with educational kits for outreach and preschool programs. Volunteer Wendy Xiang continues to help the Museum staff on the weekends with different projects. Ms. Xiang is responsible for helping the Museum transcribe its flyers into simplified Chinese to accommodate the Arcadia Community. Intern Justin Mercado continues to support the Preschool Program on Fridays with Museum Education Coordinator Ms. Lauren Porras. Mr. Mercado is coming to the Museum from the Southern California Resource Services for Independent Living (SCRS-IL) organization and has been with the Museum for eight months. City Intern Ms. Nicole Kreuzer has continued working on several projects at the Museum with the Curator, including accessioning new artifacts for 2026 that have been donated or purchased. She has also been assisting with research projects and attended the California Association of Museums Conference with museum staff as the recipient of the CAM Scholarship. 2 The Museum is currently hosting two interns from the East Los Angeles Community College Museum Studies Program for the Spring 2026 semester, Mr. CJ Polkinghorne and Ms. Karen Perez. The interns are gaining hands-on experience with collections work, as well as the construction and installation of exhibits at the Museum and throughout the City of Arcadia. Their involvement has provided valuable support to staff while giving them practical experience in several areas of museum work. Mr. Polkinghorne also received the California Association of Museums Conference Scholarship and attended in March. An inventory of all items donated during this time period:  Ms. Carolyn Tokarsky (Barton) donated items from her family’s business, known as the Barton’s Wedding Carriage. Items included the uniform they wore, as well as photographs and signs. Some of the photographs highlighted Ms. Shirley Temple Black when chosen as the Grand Marshall for the 100th Celebration of the Tournament of Roses.  Ms. Darlene Bradley, Director of Library and Museum Services, donated her daughter’s Arcadia Apaches Water Polo gym bag from Arcadia High School.  Ms. Karalee Natkasuka donated a Created Equal exhibit shirt and two Created Equal posters. One of the posters was signed by all the students who participated in the exhibit.  Mr. Gene Glasco donated personal items from his time in the military, as well as items from when he was the City Clerk for the City of Arcadia.  Mr. Earl Kramer, a retired firefighter, donated photographs from his personal collection as a firefighter for the City of Arcadia in 1955.  Mr. Philip Dunham donated two Hollywood Park at Santa Anita Official Programs from June 24, 1949. EXHIBITS The Museum collaborated with First Avenue Middle School teachers Ms. Karalee Nakasuka and Ms. Erika Speed on the Created Equal exhibit. Featuring artwork by 8th-grade students in honor of the upcoming 250th anniversary of the signing of the Declaration of Independence, the exhibit opened on March 21 with a reception at 1 p.m. The opening reception welcomed over 150 attendees. The exhibit was so well received by the community, that it was extended an additional week until April 18. Ms. Nakasuka also led an online fundraiser which sold 38 shirts, with proceeds benefiting the Friends of the Arcadia Museum. Museum volunteers also provided valuable support for the Created Equal exhibit opening, assisting with photography as well as exhibit installation and preparation. Following the Created Equal exhibit, the Museum received 15 submissions for this 16th Annual photography contest, themed Season in Frames. The exhibit will open on April 25 in the temporary gallery and features an interactive component titled “Wish You Were Here,” where visitors can engage by writing and sharing postcards to display. Mr. Douglas Hill will be judging the submissions once again, with awards given for 1st, 2nd, and 3rd place winners, along with an honorable mention. 3 The ELAC Museum Intern Perez developed the lobby case exhibit on the Ranchos of Santa Anita, with a focus on Victoria Barthamela, the wife of Hugo Reid and the population growth of Mexicans during the development of the City of Arcadia. Through research and exhibit preparation, the intern helped highlight Victoria’s story and her role in Arcadia’s early history. This project provided important hands-on experience in exhibition development while contributing to a more inclusive and expanded interpretation of the Rancho period. CJ worked on deinstalling the Camp Santa Anita exhibit at City Hall and helped prepare a new exhibit focused on past businesses in the City of Arcadia. The new display highlights Barton’s Wedding Carriage Business and helps share another piece of Arcadia’s local commercial history with visitors. ADMINISTRATION Staff presented “The Little Museum that Could: Tiny Team, Mighty Mission” at the California Association of Museums conference in March to a full room, where it was very well received. Curator Acevedo also began her new role on the California Association of Museums Board of Directors following her orientation on February 4 and continued her involvement with the conference through the programs committee. Coordinator Porras has also joined the CAM Governing Committee, further strengthening the Museum’s involvement at the state level. The team will also be attending the upcoming Museum Educators of Southern California conference on May 11 as part of its continued professional development and engagement with the museum field. Museum staff took the ELAC interns to the Arboretum Library for a learning visit. During the visit, the interns met with the librarian Ms. Leena Waller, and were introduced to the library's collection and research resources. They also observed how visitors organized and used the materials. The visit gave them a better understanding of how another local institution cares for and shares its collections, and they are planning to visit the Alhambra Historical Museum on April 24. Staff participated in Derby Day 5K on April 4 as representatives of the department. The Museum was also selected as a charity partner for the event. This provided an opportunity to support a community event while also increasing visibility for the Museum and its programs. Staff have been conducting interviews for the Museum’s Getty summer interns and received a strong pool of applicants. The team is currently in the administrative process of finalizing selections and preparing for the summer program, which remains an important priority for upcoming staffing and project support. Their workplan as well as interns selections must be submitted to the Getty by May 1 before offering the position to the selected interns. 4 The Museum is currently undergoing security upgrades with the installation of new cameras inside and outside of both the Museum and the Museum Education Center. In addition, staff now have updated keypads and key card access, helping to strengthen security and improve access control across both facilities. A highlight for this period was one of the Museum’s youngest volunteers, Mr. Deacon Terrill, independently purchasing a leaf for the donor wall. He saved his own money to contribute, demonstrating a strong sense of dedication and pride in supporting the Museum. His gesture reflects the meaningful connection volunteers have with the Museum and its mission. EDUCATION and PROGRAMMING The Museum’s educational kit program continued to see strong community engagement throughout March and April. The Dinosaurs of Arcadia’s Past kit, available from January 13 through March 3, concluded its run, while the next kit, Arcadia’s First Settlers, was available on March 10 and will remain available through May 5. These free kits continue to provide participants with a short history lesson paired with hands-on activities. Staff also continued development of upcoming kits, including Lucky Baldwin & the Wild West, which will be released in May. The educational kit program remains a consistent point of interaction for visitors, with many individuals stopping by the Museum to pick up kits and engage with Arcadia’s history. The Museum continued offering both its Reel Reflections and Hidden Histories documentary series as part of its film-based educational programming. Reel Reflections, currently being presented as a three-month pilot program, welcomed seven participants to its March 11 screening of From Little Tokyo to Crenshaw, followed by a cyanotype craft activity, while the April session had one participant and featured a memory rock activity. As a new program, Reel Reflections remains in its early stages of audience development, and staff will continue evaluating participation as the pilot moves forward. Hidden Histories also continued on select Saturdays with PBS programming focused on underrepresented stories from Southern California history; however, these sessions had no participants. This has allowed staff to revisit the program’s format, timing, and direction to better align with community interest and engagement. The Museum’s Preschool Program is one of its most popular and consistently attended programs, running weekly throughout the spring session and averaging 13 to 18 participants per week. Designed for early learners, the program provides hands-on activities that introduce foundational concepts through play, creativity, and interactive lessons. The final session of the series is approaching and will feature a special visit from the Arcadia Police Department on April 24, offering participants a unique opportunity to engage with local community helpers. The Preschool Program remains a strong point of connection for families, fostering early engagement with the Museum in a welcoming and accessible environment. The museum will continue to offer this program in the fall. 5 The Museum continued its Preservation Workshop series, offering both a Digitization class and, for the first time, an Advanced Digitization class. The Digitization workshop welcomed 14 participants, including many new faces, while the new Advanced Digitization class had 12 participants. This first time offering allowed participants to learn how to digitize their own materials, use scanning equipment, and practice hands-on techniques to better care for their personal collections. Together, these workshops continued to provide valuable guidance while expanding the Museum’s preservation education offerings for the community. The Museum welcomed approximately 150 students from Holly Avenue Elementary School for their annual field trip on March 18. Students rotated through five stations every 20 minutes, allowing them to engage with a variety of hands-on learning experiences throughout their visit. Activities included an excavation station, a Tongva lesson, a museum tour, a talk at the Hugo Reid statue, and a Then vs. Now artifact comparison lesson. Volunteers Mr. Bob Leiva, Ms. Deborah Cordano, and Ms. Melia Valentine, along with FAM Board Member Ms. Maria Levia, also assisted with crowd management and overall Museum operations throughout the visit. This large-scale field trip reflects the Museum’s ongoing partnership with local schools and its commitment to providing interactive, place-based educational experiences for Arcadia students. For outreach, the Museum participated in both the Los Angeles County Arboretum’s Spring Fling event on April 3. The Museum also hosted a table at the event, where 75 frog crafts were distributed to attendees. The Museum also participated in the Arcadia Public Library Arcadia Goes Green event on April 11, continuing its efforts to engage with the community beyond the Museum site. At Arcadia Goes Green, staff distributed 100 educational kits with a frog-themed craft activity. These outreach opportunities allowed the Museum to connect with families in community- centered spaces while extending hands-on educational activities to a wider audience. VOLUNTEERS The Museum’s volunteer program continued to play an important role in supporting both daily operations and special events. Five volunteers qualified for the City’s Volunteer Appreciation Dinner, recognizing their service and dedication. During the event, Mr. Dharmik Ajish won a Slushie Ninja, and Mr. Tergel Enkhtur won a $100 gift card, making it a fun and celebratory evening for those in attendance. In addition, volunteers have remained busy assembling educational kits and creating props for the Preschool Program. Looking ahead, they will continue assisting with preparations for the next educational kit and the upcoming Firefighters Pancake Breakfast Kit. Coordinator Porras will also be opening applications for Teen Leads in the upcoming month. Volunteer hours March 1- April 21:390.58 hours Submitted by Curator Stevy Acevedo and Director of Library & Museum Services, Darlene Bradley HISTORY TALK CLARA BALDWIN STOCKER MAY 16 10AM THE GILB MUSEUM OF ARCADIA HERITAGE 380 WEST HUNTINGTON DRIVE ARCADIA, CA 91007 (626)574-5440 WWW.ARCADIACA.GOV/MUSEUM THE GILB MUSEUM OF ARCADIA HERITAGE Learn about the life and legacy of Clara Baldwin Stocker, a civic leader and philanthropist in the Arcadia community. PRESERVATION WORKSHOP PRESERVATION WORKSHOP T H E G I L B M U S E U M O F A R C A D I A H E R I T A G E P R E S E N T S : Series Join Museum staff in a series of workshops and demonstrations on how you can preserve your personal and family history. Learn preservation methods used by museum professionals and see examples from the Museum collections. All workshops begin at 10am. BeginnerBeginner PHOTOGRAPHS AUDIOVISUAL MEDIA DIGITIZATION & STORAGE COLLECTABLES & MEMORABILIA ADVANCED PHOTOGRAPHS & DIGITIZATION The Gilb Museum of Arcadia Heritage 380 West Huntington Drive Arcadia, California 91007 (626)574-5440 Museum@arcadiaca.gov www.ArcadiaCA.gov/Museum A D V A N C E DADVANCED GENEALOGY ADVANCED GENEALOGY DISASTER PREVENTION 101 BOOK & PAPER MARCH 28 MAY 9 FEBRUARY 28 MAY 23 OCTOBER 17 NOVEMBER 14 APRIL 18 DECEMBER 12 SEPTEMBER 19 All participants in Museum programs, events, and classes may be photographed or or videotaped for Museum promotional purposes. Notify Museum staff if you prefer not to be photographed or videotaped. 保存⼯作坊保存⼯作坊 亚 凯 迪 亚 吉 尔 布 博 物 馆 呈 现 : 系列 与博物馆⼯作⼈员⼀起参加⼀系列研讨会和演⽰,学习如何保存您个⼈和家族的历史。 学习博物馆专业⼈员使⽤的保存⽅法,并观看博物馆藏品的案例。 所有研讨会均于上午 10 点开始。 初级初级 照⽚ 视听媒体 数字化和储存 收藏品和 纪念品 ⾼级 摄影和 数字化 The Gilb Museum of Arcadia Heritage Presents: 380 West Huntington Drive Arcadia, California 91007 (626)574-5440 Museum@arcadiaca.gov www.ArcadiaCA.gov/Museum ⾼ 级⾼ 级 家谱 ⾼级 家谱 灾难 预防初级 书籍和纸张 3⽉28号 5⽉9号 2⽉28号 5⽉23号 10⽉17号 11⽉14⽇ 4⽉18号 12⽉12号 SEPTEMBER 19 所有参与博物馆项⽬、活动和课程的⼈员均可能被拍照或录像,⽤于博物馆宣传⽤途。如果您不希望被拍照 或录像,请告知博物馆⼯作⼈员。 S C I E N C E H E R O E S :D I G G I N G I T ! The Gilb Museum of Arcadia Heritage Saturday, June 20 at 2PM For more information vist our website. Unearth your love for science in this fun and interactive S.T.E.M. show for the whole family. We’ll conduct exciting science experiments all about the changing states of matter, pressure, and more while raising a shovel to scientists who work with dirt! T H E GIL B M USE UM O F A RC AD IA HE R I T A GE P R ESE NT S Join us on select Saturdays to uncover the hidden and forgotten stories of Southern California’s history, complemented by exclusive documentary screenings and engaging crafts. Open to all ages and begins at 2PM. H I D D E NHISTORIES T he G i l b M u s e u m o f A r ca dia H erit a ge P r ese nt s: Documentary Series 2026 February 21 May 30 The Gilb Museum of Arcadia Heritage 380 West Huntington Drive Arcadia, California 91007 (626)574-5440 Museum@arcadiaca.gov www.ArcadiaCA.gov/Museum SeasonsSeasonsSeasons in Framesin Framesin Frames 16 ANNUALTH PHOTOGRAPHY CONTEST This year’s theme, “Seasons in Frames,” celebrates the moments, moods, and magic of each season as seen through your unique lens. Submit your best seasonal shots and be part of the exhibit! The Gilb Museum of Arcadia Heritage Presents: Submission Dates MARCH 17 - APRIL 4 Exhibit Opening APRIL 25 380 West Huntington Drive Arcadia, California 91007 (626) 574-5440 Museum@arcadiaca.gov www.ArcadiaCA.gov/Museum ReelReelReel ReflectionsReflectionsReflections Doc um en tary Seri es FEBRUARY 11 The Gi l b M u s eum of A r ca d i a H eri t age P r es ent s : MARCH 11 APRIL 8 Join us on select Wednesdays at the Museum Education Center to uncover the hidden stories of Southern California’s history. Following the film, join us for an engaging craft activity. Screening starts at 10 am MAY 13 The Gilb Museum of Arcadia Heritage 380 West Huntington Drive Arcadia, California 91007 (626)574-5440 Museum@arcadiaca.gov www.ArcadiaCA.gov/Museum All participants in Museum programs, events, and classes may be photographed or or videotaped for Museum promotional purposes. Notify Museum staff if you prefer not to be photographed or videotaped. MUSEUM COMMISSION REGULAR MEETING MINUTES Wednesday, March 4, 2026 ____________________________________________________________________________ CALL TO ORDER – Chairperson Dale Carter called the meeting to order at 5:05 p.m. in the Museum Education Center. PLEDGE OF ALLEGIANCE – Chairperson Dale Carter ROLL CALL – Chairperson Dale Carter; Chairperson Pro Tempore Ginny Blitz, Commissioner, Angela Ayala, Marilyn Daleo; Library Director Darlene Bradley, Museum Curator Stevy Acevedo, and Museum Education Coordinator Lauren Porras. PUBLIC COMMENTS: None REPORTS FROM MUSEUM COMMISSION MEMBERS/LIAISONS: Reports from Liason Blitz included a remembrance for past Commissioner Janalee Shimmin at the Arboretum, where a tree was dedicated in her honor. Additionally, Commissioner Dale Carter pointed out a small detail in the Library display regarding the Santa Anita Depot, which staff appreciated and was able to correct. REPORT FROM THE DIRECTOR The Director informed staff of her plans to retire in June. Staff is also currently working through the budget process for the upcoming fiscal year, while noting several additional City updates, including the departure of Children’s Librarian Petra Morris, the recognition of Sharon Kwan, and the transition to new Mayor Eileen Wang. REPORT FROM THE CURATOR Curator Acevedo notified the Commission of the collections, exhibits, and administrative work that remained active throughout this period. Volunteers and interns continued supporting collections management through inventory, digitization, cataloging, and database work, including projects related to the Arcadia Historical Society Collection, Arcadia Woman’s Club Collection, and the Floretta K. Lauber Collection. Additional volunteer support also helped with front desk coverage, educational kits, flyer translation into simplified Chinese, and exhibit panel translation for the Museum’s website. The Museum also benefited from intern support in preschool programming, digitization, and accessioning new artifacts. Several new donations were received, including materials related to Santa Anita, the Pacific Electric Railway, Boy Scouts, and Arcadia Little League. On the exhibit side, staff uninstalled the Little League exhibit from the Arcadia Public Library and closed the Camp Santa Anita exhibit on January 17. Staff then installed the Lunar New Year exhibit, which opened on February 7 and featured loaned items from community members, including a hand-embroidered wedding dress and paintings. Planning was also underway for the Created Equal exhibit in collaboration with First Avenue Middle School teachers, with an opening scheduled for March 21. Administratively, staff continued working closely with the Friends of the Arcadia Museum, attended community and school district events, and promoted Museum programs and exhibits through local partnerships. The City’s new website launched on January 16, with updated Museum pages prepared by Curator Acevedo. Staff also strengthened internship pipelines through meetings with East Los Angeles Community College and California Resource Services for Independent Living. In addition, staff prepared their CAM conference presentation, supported America 250 planning efforts, and expanded the Museum’s visibility through regional networking and professional engagement. REPORT FROM MUSEUM EDUCATION COORDINATOR Coordinator Porras informed the Commission that the Museum offered a range of educational programs, school visits, and new community initiatives. On January 17, the Girl Scout program Celebrating Communities welcomed 12 participants, and a Cub Scout Dino Excavation program was scheduled for February 21. Staff also completed five school programs at Hugo Reid Elementary and Highland Oaks Elementary, and prepared for Holly Avenue’s annual March 18 field trip with about 150 students in attendance. On February 11, the Museum launched Reel Reflections, a new monthly film discussion program designed to build community engagement through PBS films and guided reflection. The Preschool Program began on February 13 with 13 children in attendance and 16 new registrations, and its popularity has prompted staff to consider expanding supplies and learning materials. Hidden Histories also returned to Saturday programming, featuring PBS documentaries that highlight underrepresented stories in Southern California history. The first Preservation Workshop of the year took place on February 28, with 8 participants, and introduced a new focus on collectibles and memorabilia care. Staff also prepared for outreach events, including Lunar New Year at the Arboretum and Arcadia Goes Green at the Arcadia Library. Volunteers supported these efforts by assembling hundreds of kits, goodie bags, and event materials, while the Museum also welcomed several new teen and adult volunteers. From January 1 through February 18, volunteers contributed 436.67 hours of service. CONSENT CALENDAR: a. Approve the Regular Meeting Minutes of January 7, 2026, AT 5:00 PM in the Museum Education Center at 382 West Huntington Drive, Arcadia. Recommended action: Approve Commissioner Daleo moved to approve Consent Calendar Item “a” which was seconded by Commissioner Ayala. The motion carried. Ayes: Chairperson Carter, Chairperson Pro Tempore Blitz, and Commissioners Ayala and Daleo Noes: None ADJOURNMENT: Chairperson Dale Carter adjourned the meeting at 5:38 p.m. to Wednesday, May 6, 2026, at 5:00 p.m. in the Museum Education Center at 382 West Huntington Drive, Arcadia. Approved: ________________________________________________ Darlene Bradley, Director of Library and Museum Services Prepared by: Lauren Porras, Museum Education Coordinator